CALIFORNIA ASSOCIATION

Transcription

1 2 nd. Vice Dear Prospective Vendor: The California Association for Property & Evidence (C.A.P.E.) cordially invites your organization to participate in our 28th Annual Training Seminar, to be held at the Orange County Hyatt in Garden Grove, CA, April 3 rd.-7 th., This program promises to be a spectacular event, providing invaluable sales and networking contacts for your company. Our membership is comprised of professional law enforcement personnel from throughout the state. Supervisors, evidence staff, and other members of law enforcement who utilize and purchase materials and wares, are sure to find your products / services of great interest. Property and evidence units require many specialty items such as field products, storage equipment, packaging supplies, specialty clothing and computer logistics. The successful operation of an evidence facility is greatly dependent upon quality products, services, and your company is high on our list. Lastly, as we all know, vendors play a key role in the production of a successful seminar. Did you know? Property Evidence Officers throughout the state wear many hats. Typically Property Evidence workers preform a large variety of duties including Forensics, Fleet Maintenance, Records, Dispatch, Parking Control, Equipment Room Management, and other duties as assigned. We are always looking for products / services to increase professional image and work flow efficiency. This year we are offering some additional services for our valued partners. We understand that not all affiliates are able to attend our event either for budgetary constraints, or maybe your product / service, although law enforcement friendly doesn t fully parallel our industry. No worries! We have the solution for you! Training C.A.P.E. App - Advertise on our 2017 CAPE Seminar App. Advertising on the app is a quick and easy way to generate potential customers. We are offering a scrolling banner ad and launch icon (Linked to your website) for just $100. These ads will run for the weeks leading up to the conference and throughout the duration of the event and beyond. Marketing Flier - For just $75. CAPE will include your small novelty item, flier, brochure, or single page marketing materials in our attendees welcome bag. We believe this will be a less expensive & successful alternative for many companies wishing to participate. We listened to your feedback and based on our most recent vendor survey, we have implemented a major change for Instead of the typical three days of vendor displays, we will be limiting the showroom floor to one day. (Tuesday April 4 th.) We have reduced the general cost, increased your number of lunch tickets for your staff to 3, created additional break out session opportunities (Wednesday) and have added some additional services for marketing. We hope this will be a win-win situation for your company and staff. We have also created networking opportunities with an open invitation to join us for the Monday Night Mixer and are continuing the traditional Tuesday Evening Wine Stroll in the vendor room.

2 2 nd. Vice Training FEE SCHEDULE FOR ON-SITE AND NON-SITE VENDORS Vendor space $ This includes a secured 8 x 8 area with skirted table and two chairs, morning coffee cart, lunch for three of your staff members, (Tuesday April 4 th.) participation in the Monday Night Mixer event, Vendor Appreciation Event, and company profile information in the Seminar App. Break-out sessions $ Break-out sessions will be limited to Wednesday (April 5 th.) There are four time slots that will align with the class schedule and are limited to the first four exhibitors paid. CAPE App - Scrolling Banner Ad & Custom Launch Icon: $ CAPE has implemented its very own proprietorial seminar app which attendees will use constantly to navigate classes, activities and network with other professionals. With the purchase of this service CAPE will post your company logo (Or your personalized graphic) as a scrolling banner ad and launch icon which is a direct link to your company s website. Welcome Bag Marketing Items $75.00 CAPE will insert your marketing material into our attendees welcome bags. Your material can include postcards, brochures, single sheet documents and any small novelty marketing items. Pens, pencils, etc. (Provided by vendor) The Exhibitor Appreciation Event is specifically designed to allow seminar attendees to spend time with the vendors when they are not rushing off to another class. It will be held between 5:00 and 7:00 p.m. on Tuesday, April 4, Please take advantage of the App template, as it is included with your on-site registration fees and will be your responsibility to provide all of your requested information to the app coordinator for uploading to the program. Hotel accommodations will be available at the special seminar rate as long as the block of rooms reserved for C.A.P.E. are available. Should you have any questions, or if I can be of any assistance, please feel free to contact me at (714) , or through the web at jnally@ocsd.org. I look forward to hearing from you soon! Sincerely yours, Vendor Committee Chairperson

3 2 nd. Vice On-Site Exhibits Schedule: Monday, April 3, :00 pm - 5:00 pm Vendor set-up 3:00 pm - 7:00 pm Attendee registration 5:30 pm 9:00pm Mon. Night Mixer (Loc. TBD) Tuesday, April 5, :00 am- 8:00 am Morning coffee in vendor space 8:00 am- 11:30 am Morning class sessions 11:30 am- 1:00 pm Lunch break/vendor time 1:00 pm- 5:00 pm Afternoon class sessions 5:00 pm- 7:00 pm Vendor Appreciation Event 7:00 pm 10:00 pm Vendor Break Down Wednesday, April 6, :30 am- 10:00 am Break Out Session #1 10:15 am 11:45 am Break Out Session #2 1:45 pm 3:15 pm Break Out Session #3 3:30 pm 5:00 pm Break Out Session #4 Training

4 2 nd. Vice Training On Site Vendor Agreement: In consideration for the sum of $600.00, the California Association for Property and Evidence, Inc. (C.A.P.E.) agrees to provide the EXHIBITOR, the following terms and conditions on the dates of April 3 rd. through 4 th at the Hyatt Garden Grove Ca.: EXHIBITORS may set-up displays between 12:00 p.m. and 5:00 p.m. on Monday, April 3rd, The Exhibit Hall will be open to seminar attendees from Tuesday April 5 th. 8:00 a.m. and until the end of the Vendor Appreciation Event (Formerly known as the Wine Stroll ) The EXHIBITOR agrees to indemnity, defend, and save harmless, C.A.P.E., Inc., and their respective members, directors, officers, and employees from any claim, loss, damage, injury, death and liability of every kind, nature and description, directly or indirectly arising from 2017 C.A.P.E. Training Seminar. EXHIBITOR agrees to remove displays/exhibits NO EARLIER than 7:00 p.m. on Tuesday, April 4th, 2017, without the sole permission of the EXHIBITOR Chairperson. Authorized representatives of both parties must sign this agreement prior to acceptance. EXHIBITOR/COMPANY NAME: NAME :(print/type) TITLE: SIGNATURE: DATE: CALIFORNIA ASSOCIATION FOR PROPERTY AND EVIDENCE, Inc. RECEIVED BY: DATE: Return EXHIBITOR Agreement with check for identified services above: CALIFORNIA ASSOCIATION FOR PROPERTY AND EVIDENCE ATTN:, Exhibitor Committee Chairperson C/O Sheriff s Department 320 N. Flower St. Santa Ana CA Upon receipt, this contract will be countersigned and returned with, seminar and booth layout information. Specific hotel information may be obtained by calling the: Hyatt, Garden Grove CA at Questions or additional information may be obtained by calling, Sheriff s Department at

5 2 nd. Vice Training Services Selection Worksheet Please circle the below services and complete the worksheet below. On-Site Services Vendor space $ This includes a secured 8 x 8 area with skirted table and two chairs, morning coffee cart, lunch for three of your staff members, (Tuesday April 4 th.) participation in the Monday Night Mixer event, Vendor Appreciation Event, and company profile information in the Seminar App. Break-out sessions $ Break-out sessions will be limited to Wednesday (April 5 th.) There are four time slots that will align with the class schedule and are limited to the first four exhibitors paid. Additional Services CAPE App $ Scrolling Banner Ad & Custom Launch Icon: CAPE has implemented its very own proprietorial seminar app which attendees will use constantly to navigate classes, activities and network with other professionals. With the purchase of this service CAPE will post your company logo (Or your personalized graphic) as a scrolling banner ad and launch icon which is a direct link to your company s website. Welcome Bag Marketing Items $75.00 CAPE will insert your marketing material into our attendees welcome bags. Your material can include postcards, brochures, single sheet documents and any small novelty marketing items. Pens, pencils, etc. (Provided by vendor)

6 2 nd. Vice Training 2016 On Site CAPE Exhibitor, We at CAPE are excited to announce that we will be continuing our new Seminar App for 2017 Annual CAPE State Seminar. For you, our partner, this will mean a higher level of recognition for your company. Each seminar attendee will be able to log on to our seminar app to access class schedules, hotel layout, class room assignments, EXHIBITOR information and much more! To fully benefit your company, I need your assistance in assuring we have information that will draw our participants to your services/products. Here s what we would like to have prior to Feb. 1 st ) Brief Bio about your company 2) Web site address 3) Have an account (send us the URL) a. Linked-In? b. Facebook? c. Twitter? d. Instagram? 4) Attending rep s name(s) 5) Attending rep s mobile #? 6) Attending rep s ? 7) Picture of Rep(s) 8) Business office address and phone # 9) Company logo JPEG or PNG, 300 x 300 pixels 10) Advertising copy 2 x 3.5 business card - JPEG or PNG, 300 x 300 pixels 11) Company advertising, catalogs, spec sheets, etc. PDF format only, max of 10Mb.