Department of Education, Early Learning and Culture Digital Talking Book Players
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1 Department of Finance Procurement Services REQUEST FOR QUOTATION Tender Number: 4952 Closing Date: 07-FEB-2018 Closing Time: 12:00PM Department of Education, Early Learning and Culture Digital Talking Book Players 1. Check for changes to this request Before submitting this proposal, visit the Procurement website to see if any Addenda detailing changes have been issued on this tender. Changes may be posted up until the tender closing time. It is your responsibility to acknowledge and take into account ALL Addenda. 2. Give your business information (please print) Name of Company: (if you are not a registered company, give your name) Street Address: City: Province: Postal Code: Address: Mailing Address (if different): Phone Number: Fax Number: HST/GST Registration Number (BN): (leave blank if NOT applicable) 3. Review the following documents, which will form part of your proposal (All documents can be found on the Procurement Services website at Atlantic Standard Terms and Conditions Applicable Trade Agreements This tender opportunity is issued in accordance with the provisions of the Atlantic Procurement Agreement. Vendors are encouraged to read the Atlantic Provinces Standard Terms and conditions, prior to submitting any bid. The tender results will comply with section 29.1 of the Atlantic Standard Terms and Conditions, and will be extended to include the broader public sector (MASH).
2 4. Additional Information Prices are to be in Canadian Funds. Price to include: Freight & Delivery. It is the intention of the Province to award the item(s) listed in this tender to one (1) vendor. 5. Give your delivery and payment terms Delivery Required by: Delivery Location: Goods will be delivered by: FOB: Payment Terms: Destination Other (Please Specify) Net 30 Other (Please Specify) 6. Acknowledge receipt of addenda (if any) ADDENDUM SIGNATURE Addendum #1 Addendum #2 Addendum #3 Were there more than 3 addenda for this proposal? YES NO Indicate the number of additional Addendums you have received. Please sign indicating that you acknowledge the additional addenda noted above
3 7. Sign your Proposal I confirm that the information I provided on this proposal is complete and accurate and that I am authorized to sign on behalf of the company. Name (please print): Position or Title: Signature: Date: 8. Submit Proposal To: PROCUREMENT SERVICES 95 Rochford Street 2 nd Floor South, Shaw Building, Room 27 PO Box 2000, Charlottetown, PE, C1A 7N8 Telephone: (902) Fax # When submitting your bid to the above address, please ensure your company name and tender number are clearly marked on the outside of the envelope. Acceptable methods to submit your bid; courier, mail, hand deliver and fax. submissions are not accepted. 9. CONTACT INFORMATION About the good or service: About the procurement process: Name: Liam O Hare Name: Lori Richard Phone: Phone: lfohare@gov.pe.ca larichard@gov.pe.ca
4 10. Fill in your unit price, extended price, and total price of all items Quote prices in Canadian dollars, before taxes. Line Quantity Description Unit Price Extended Price 1 16 Digital Talking Book Players A portable talking book player with integrated speaker, headphone connector, and rechargable battery. Must be compatible with the DAISY talking book standard, as well as MP3 files, music CDs, USB flash drives, and SD memory cards. Must also include text-to-speech functionality for computer documents, a bookmarking function, and an automatic resume capability for talking books. Users should be able to navigate media using a directional pad with large, tactile buttons. Equal or Better than Humanware Victor Reader Stratus4 M Daisy MP3 Player Total.
5 APPENDIX A: TENDER SPECIFICATION SPECIFICATIONS FOR SIXTEEN (16) DIGITAL TALKING BOOK PLAYERS Department of Education, Early Learning and Culture Any quotes on alternates must be accompanied by detailed specifications, product names, model codes, etc. Equal or Better Than Model is the Humanware Victor Reader Stratus4 M Daisy MP3 Player Equal or Better Than Model, is to establish quality and comparisons only and is not meant to exclude any products. All Bidders must be willing to provide an "on site" sample that is the same as or equal to the specified product. All prices guaranteed for 90 days for additional orders. Delivery date: March 2, 2018 All prices DELIVERED Specification Requirements General: Check If Meet or Exceed Describe Offered Alternatives 1. Compatible with the DAISY talking book standard as well as MP3 books and music CDs 2. Support for USB flash drives and SD memory cards 3. Integrated text to speech capability for computer documents 4. Ability to bookmark keys points in books, audio files, and computer documents 5. Automatic resume feature for talking books 6. Integrated speaker and 3.5mm headphone connector 7. Navigation of pages, chapters, etc. via large, tactile directional pad
6 8. Rechargeable battery and AC adapter 9. Portable form factor with integrated carrying handle 10. User manual (hard copy or CD) Please provide additional information regarding the following: 1) What is the warranty on the unit? 3) What is the procedure and approximate unit return time for warranty claims? 4) Is there shipping costs to be paid by the purchaser for warranty claims?
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