SPONSORSHIP PROSPECTUS

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1 SPONSORSHIP PROSPECTUS AIFS 2018 Conference July 2018 Melbourne Convention and Exhibition Centre What matters most to families in the 21st century? The Australian Institute of Family Studies 2018 Conference aifsconference2018.com.au

2 25 27 July The Australian Institute of Family Studies invites you to consider a sponsorship opportunity at the AIFS 2018 Conference: What matters most to families in the 21st century? Join leading thinkers and change-makers as they explore key questions on what matters most to families in this new century characterised by disruptive social, technological, economic and political change. What is not working for families, here and now? And how can we reimagine a future that strengthens family relationships, and supports their social and economic participation throughout their life transitions? Conference formats will include round-table discussions, panel sessions and symposia to generate thought provoking conversations with impact that tap into rich cross-sectoral insights and traverse disciplines, as well as sessions that allow participants to deep-dive into the detail. The Australian Institute of Family Studies 2018 Conference will attract professionals from a diverse range of sectors and disciplines, including education, health, child, youth and family services, housing, ageing, family law, mental health, all areas of social policy, and social innovation. The event promises bold conversations on the big challenges and emerging issues for families. ABOUT AIFS We are the Australian Government s key independent research body and advisor in the area of family well being. We create and communicate knowledge to accelerate positive outcomes for families because when families thrive, Australia thrives. WHY PARTNER WITH AIFS? Partnering with AIFS for our biennial conference offers unrivalled opportunities to be present among leading thinkers, decision-makers and researchers across a range of sectors and disciplines who are dedicated to improving the lives of Australian families. Whether your objective is to reach new audiences or simply to generate brand exposure and promote new products, we can provide a sponsorship package that positions your organisation top of mind amongst leaders in family well-being. Opportunities have been specially designed to provide sponsors with benefits that go beyond visibility and are designed to allow partners to build their preferences, brand and networks to maximise engagement with target audiences. The packages outlined in this prospectus set out pre-event, onsite and post event elements to facilitate year-round partner engagement with the AIFS community. We also offer the opportunity to build your own sponsorship packages with numerous options available to suit your unique needs. JOIN in conversations with leading influencers, change-makers and researchers, focused on understanding what matters most to families in the 21st century. PROMOTE your organisation at one of Australia s leading social policy and social research conferences about family well-being. INFLUENCE discussions on how interdisciplinary expertise can be used to forge new solutions to improving outcomes for families and society.

3 25 27 July 2016 CONFERENCE STATISTICS Delegates 91% Presentations of respondents indicated they found the conference either excellent or very good CONFERENCE FAST FACTS DATES: July 2018 VENUE: Melbourne Convention & Exhibition Centre WEBSITE: aifsconference2018.com.au Between ATTENDEES from across Australia and overseas SECTORS University/TAFE 20% Other 8% Indigenous organisation 1% Child protection 5% Mental health 3% Law 5% Community sector 22% Government 31% Early childhood 2% AUDIENCE PROFILE 3% WESTERN AUSTRALIA 5% OVERSEAS 1% NORTHERN TERRITORY 5% SOUTH AUSTRALIA 6% QUEENSLAND 38% TASMANIA 21% NEW SOUTH WALES 2% VICTORIA

4 25 27 July SPONSORSHIPS AT A GLANCE Sponsorship entitlements Premier sponsor $25,000 Major sponsor $20,000 Supporting sponsor $15,000 Keynote speaker sponsor $7,500 Symposium sponsor $5,000 PRE EVENT BENEFITS Electronic Direct Mail (EDM) advertorial 2 1 EDM banner advertisement ü Social media content opportunity Logo acknowledgement in promotional material Delegate list provided before event ü ü ü ü Logo and weblink on ü ü ü ON-SITE BENEFITS Panel session opportunity 1 Recognition by conference chair ü ü ü Recognition by session chair(s) ü (all) ü (all) ü (Keynote) ü (Symposium) Opportunity to host breakfast café session ü ü Exhibition booth Conference registration(s) Banner display Mainstage (1), foyer (2) Foyer (1) Keynote (1) Symposium (1) Logo on program and other promotional material (both printed and electronic) ü ü ü ü (program only) ü (program only) Logo on registration desk ü ü ü Logo and weblink on ü ü ü ü (next to event) ü (next to event) Logo on screen before and after session ü (Keynote) ü (Symposium) Seat drop 1 Virtual satchel insert Exhibition booth Conference registration(s) POST EVENT BENEFITS Logo on all post-conference materials ü ü ü Logo in final conference report ü ü ü Complete delegate list provided ü ü ü Event analysis report ü Keynote sessions portal (audio & visual) ü ü

5 We can tailor packages to suit your unique objectives and budget July MAJOR CONFERENCE SPONSORS As a key sponsor for the AIFS Conference you will be strongly aligned with the event through the many opportunities for branding, networking and exposure before, during and after the conference. The following packages have been designed to provide optimal promotional opportunities we are also happy to tailor a sponsorship package to suit your objectives and budget. PREMIER Premier sponsor ($25,000) Pre event benefits Opportunity to provide advertorial information in two AIFS Electronic Direct Mail (EDMs) Banner advertisement in all EDMs Social media content of up to three posts to be disseminated through AIFS social media networks Delegate list provided seven days before the event (subject to privacy conditions, only name, position and organisation will be supplied) Logo and acknowledgment of sponsorship level in promotional material leading up to the event including in EDMs and other marketing materials On-site benefits 1 banner displayed on main stage for entire conference (sponsor provides) Opportunity to be a part of a panel session Recognition by the conference chair, in the opening and closing day addresses Recognition by the session chairs as a conference premier sponsor Opportunity to host a breakfast café session Venue hire (within MCEC) managed by organisers Catering to be at sponsor s expense Session to be featured in the program 2 banners in the conference foyer (sponsor provides) Logo displayed in conference program and other conference promotional material Seat drop at a conference session of the sponsors choice Logo displayed at conference registration desk 1 virtual satchel insert Sponsor exhibition booth in preferred position 5 full conference registrations (includes all sessions over three days, catering, and all social events) Post event benefits Logo displayed on all post-conference communications materials (including website, summary documents, evaluations) Access to the complete conference delegate list (subject to privacy regulations) Provided with a comprehensive event analysis report based on feedback from delegates Portal provided for keynote session of audio and visual files Logo and acknowledgment of partnership in final conference report sent to all AIFS 2018 Conference attendees Prices ex. GST

6 We can tailor packages to suit your unique objectives and budget July MAJOR Major sponsor ($20,000) Pre event benefits Logo and acknowledgment of sponsorship level in promotional material leading up to the event including in EDMs and other marketing materials Opportunity to provide advertorial information in one AIFS Electronic Direct Mail (EDMs) Social media content of up to two posts to be disseminated through AIFS social media networks On-site benefits Acknowledgement by session chairs as a conference sponsor Recognition by the conference chair, in the opening and closing address Logo displayed in conference program and other conference promotional material 1 banner throughout conference foyer (sponsor provides) 1 virtual satchel insert Opportunity to host a breakfast café session Venue hire (within MCEC) managed by organisers Catering to be at sponsor s expense Session to be featured in the program 1 x exhibition booth 3 full conference registrations (includes all sessions over three days, catering, and all social events) Post-event benefits Access to the complete conference delegate list (subject to privacy regulations) Logo displayed on post conference communications Logo and acknowledgment of partnership in final conference report sent to all AIFS 2018 Conference attendees Portal provided with all session audio and visual files SUPPORTING Supporting sponsor ($15,000) Pre events benefits Logo and acknowledgment of sponsorship level in promotional material leading up to the event including in EDMs and other marketing materials Social media content of one post to be disseminated through AIFS social media networks Onsite benefits Recognition by the conference chair, in the opening and closing address Logo displayed in conference program and other conference promotional material Logo and weblink on 1 x virtual satchel insert 1 x exhibition booth 2 full conference registrations (includes all sessions over three days, catering, and all social events) Post-event benefits Access to the complete conference delegate list (subject to privacy regulations) Logo displayed on post conference communications Logo and acknowledgment of partnership in final conference report sent to all AIFS 2018 Conference attendees BUILD YOUR OWN SPONSORSHIP PACKAGE We welcome prospective organisations to take a custom made approach and consider building a package based on sponsorship opportunities listed on the following pages. Prices ex. GST

7 We can tailor packages to suit your unique objectives and budget July PROGRAM SPONSORSHIP OPPORTUNITIES Keynote speaker sponsor ($7,500) Support the travel and accommodation of a highly regarded keynote speaker. Keynote sessions are highly anticipated and a major attraction for delegates. Sponsoring a keynote session provides a great opportunity for brand exposure and aligns your brand with a key expert from a related social policy field. This package also provides the opportunity to have the speaker come and present at the sponsors office as a special internal event. Have a speaker in mind? Talk to us about including a session in the program. Acknowledgement of Keynote sponsorship by session chair at beginning and end of session Logo displayed on screen before and after session Banner displayed during keynote session Logo acknowledgement in program conference website next to event Symposium sponsor ($5,000) This is an opportunity to present your own session and highlight your own relevant programs and thought leadership. You will have the opportunity to organise your own panel of speakers and session topic. These sessions are a significant attraction for delegates because they increase the opportunity for engaged debate and inquiry. Present on your own work and showcase your leadership on the issues that matter to you Acknowledgement of sponsorship by session chair at beginning and end of session Sponsor acknowledgment in printed program and electronic program Logo displayed on screen before and after session Banner displayed during session Logo acknowledgement in program conference website next to event SOCIAL EVENTS SPONSORSHIP Welcome Reception (Day 1) Co-host sponsor ($10,000) This is an opportunity to co-host with AIFS, the main networking function of the event The Welcome Reception. As a co-host you will have the opportunity to enhance the event by for providing a speaker, appropriate product launch (e.g., book or research) or a live band. Sponsor invited to make a three minute address to guests Acknowledgement by conference chair at Welcome Reception Acknowledgement of your sponsorship and promotion of Welcome Reception by session chairs on Day 1 Banner displayed at Welcome Reception Logo acknowledgement in program conference website next to event Morning or afternoon tea sponsor ($5,000) Sponsor has the opportunity to sponsor a morning or afternoon tea provided on one of the three days. Acknowledgement by conference chair in the sessions prior to the catering break Acknowledgement and promotion by session chairs on the day Banner displayed throughout the catering area Logo acknowledgement in program conference website next to event Breakfast and lunch café session ($7,500) Sponsor has opportunity to host a branded breakfast or lunch and make a presentation about a specific topic relevant to the conference. This package includes venue hire (within MCEC). *Catering to be at sponsor s expense. Session to feature in the conference program Opportunity to present a new program or initiative to engaged audience Prices ex. GST

8 We can tailor packages to suit your unique objectives and budget July SOCIAL EVENTS SPONSORSHIP (CONT.) Exclusive coffee cart sponsor ($4,000) A coffee cart is a popular drawcard for delegates seeking a high-quality caffeine hit (particularly in Melbourne) and this opportunity allows the sponsor brand the coffee cart and have the exclusive opportunity to do so. Opportunity for brand exposure on all coffee cups and cart (cups provided by sponsor at sponsors expense) Opportunity for sponsor to provided branded t-shirts, hats or aprons for coffee cart staff to wear 1x banner stationed at the coffee cart OTHER OPPORTUNITIES Exclusive smart phone application sponsorship ($3,000) The AIFS Conference app is compatible with all smartphone and internet ready devices. All conference delegates will be able to use the app. The app will be available ahead of the conference opening. Hyperlinked logo will be included in scrolling section of app Opportunity to advertise brand on app homepage Extra organisational branding ahead of conference Exhibition booth ($4,000) Booths are positioned in the conference catering area, between the entrance/exit and conference session rooms. Delegates will be exposed to booths throughout the conference during catering breaks. Each exhibition space includes: Fascia signage for organisation 2 lights per stand 1 power point per stand 2 exhibitor passes (includes catering and welcome event, but not sessions) Important: furniture is not included in cost, but is available for hire Opportunity to promote organisation products and services Branding opportunity at the booth Opportunity to network with conference delegates Logo and listing included in program Virtual satchel ($1,000) The AIFS Conference virtual satchel is a USB given to all conference delegates with registration. Sponsors are able to include 1 A4 single sheet flyer in the virtual satchel. : Extra organisational branding during and after the conference Prices ex. GST

9 TERMS AND CONDITIONS The following terms and conditions apply to your application to sponsor and/or exhibit at the AIFS 2018 Conference. Things you need to know You (partnering/sponsoring/exhibiting organisation) by completing the application form accepts these terms and conditions. The conference organising committee do not accept responsibility for any errors, omissions or changes. Details may change without notice. Please refer to the event website for the latest information. Financial facts Phone or unpaid bookings will not be accepted. We will issue a tax invoice/s, as per agreed payment terms, which are payable within 14 days. You will not receive any sponsorship or exhibition entitlements, including allocation of booth location (allocated in order of sponsorship/exhibition level) until all monies have been paid. All prices quoted are GST exclusive. Payments can be made via electronic funds transfer (EFT) or credit card. If you pay by electronic funds transfer you agree to pay any bank charges and must include these in the amount you transfer. If you pay via credit card, a 3.5% processing fee will be charged. Debits to your credit card, will appear as MCI Australia on your statement. You and your staff onsite Your application to partner and/or exhibit does not constitute an attendee registration. If attendee names have been provided in the complimentary registration section within the application form, a link will be sent to these individuals to complete their registration (once registration has opened until this is complete, no registration will be recorded) All exhibition staff must be registered using the relevant form i.e. complimentary exhibitor registration, or by purchasing additional exhibitor staff registrations. If you need to cancel You must notify us in writing if you need to cancel. Cancellations made before 2 April 2018 will be refunded less a 50% cancellation fee. Cancellations made after this date will not be refunded. Your non-payment does not cancel your contractual obligations to us. No exhibitor shall occupy allocated space until all monies owing to the Organiser by the exhibitor are paid in full Print entitlements Logos and other printed material may, at our sole discretion, be reproduced in colour (where possible), OR mono depending on the method of production. The sponsor must provide suitable material to meet our publication requirements and deadlines. Please provide all material at 300 DPI at 100% in jpeg (preferred for website) AND eps (preferred for print) format including, where possible, RGB or Pantone colour equivalents. No print or web recognition will be given unless payment terms have been met. Exhibitor notes You may not assign, share, sub-let, or grant licences for the whole or part of the booth without our prior approval. We reserve the right to ask you to remove any display items we deem as inappropriate. You must conduct business only from within the confines of your booth. You will be responsible for any reasonable costs of repairing the booth or premises should you paint, mark or damage any fixtures or fabric. Food and beverage items are not permitted at the event unless prior arrangements are made with us. Any supplier you use on site must conform to the venue s OH&S, insurance and other regulations. You are solely responsible for any physical loss or damage to your own property. You must hold a current public liability insurance policy. Please ensure the name of your insurer, your policy number, the insured amount and its renewal date are included in the application to partner and/or exhibit. Entry to the venue will be denied if you have not provided this information. If you are unable to organise insurance cover as required, please contact the organisers to discuss options. Privacy statement Your name and contact information, including electronic address, may be used by parties directly related to the event such as the organisers and approved stakeholders, for relevant purposes such as promotion, networking, and administration of this, and future events of this type. If you do not consent, please advise us. In addition, your name, organisation and country/state of origin may be published on the delegate list which is provided to delegates, exhibitors and partners at the event. If you do not wish your details to be included in this list, please contact us.

10 LOOKING FOR A DIFFERENT OPPORTUNITY? If you would like to be part of the AIFS 2018 Conference and have an idea that caters more to your unique requirements please contact us. T: E: aifs2018conf@aifs.gov.au The Australian Institute of Family Studies (AIFS) 2018 Conference Please visit the website for more information aifsconference2018.com.au