We are looking forward to the start of the first Prescott Community Market Winter Market Season.

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Noreen Summers
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1 October 2013 Greetings Potential Community Market Vendors! We are looking forward to the start of the first Prescott Community Market Winter Market Season. Start: Saturday, November 16, 2013 Last Day: Saturday, April 26, 2014 Time: 10:00 am 2:00 pm Location: Prescott College Campus Commons alongside Grove and Western Please read the rules and regulations and feel free to sign up for this winter market with the attached application form. Growers/primary producers are given priority over value added vendors in regards to space availability and reserved spaces. Special Event : All food vendors must complete a Special Event Food Vendor License Application and return it to the Yavapai County Health Department. It is the vendor s responsibility to make sure this is complied with, as the health department does enforce the rule. Please call the Yavapai County Community Health with any questions at Application and Fees: Please return your application by November 16. Please attach a completed crop plan or product plan. If you have both types of products, fill out both forms. Since this is our first season to hold the Winter Market, the introductory booth fee is $25 per booth; this fee covers the Saturday market, and possibly a Wednesday market later in the season depending on interest. All vendors also pay 10% of their sales to the market, at the end of each market day. Insurance: All vendors are required to provide a copy of general and product liability insurance, naming Prescott Community Market, and Prescott College, as additionally insured. Weights: all tents are required to have 20 lbs minimum of weight on each leg. Vendors will be required to take their tent down if this rule is not complied with. Eggs: All nest egg vendors must label/register according to Arizona Department of Agriculture requirements. Please visit %20info%20sheet%20.pdf for info. Looking forward to working with you on a successful Winter Market. Elizabeth Fawley Prescott Community Market Market Manager (928) events@prescott.edu

2 Prescott Community Farmers Market Vendor Application Please return by November 10, Vendor Registration Prescott Community Market Business Name Applicant Name Mailing Address City State Zip Phone Cell ( ) Home ( ) Address Names of Employees or Family Members Who May Sell Circle the Weeks You Expect to Attend, or ALL November December January February March April Provide a number or where we can contact you in case we need to cancel a market date due to inclement weather (heavy snow) or other emergency: Phone Registration & Market Fees Grower/Primary Producer Total $25 ONE booth space & seasonal registration $25 each additional booth space All vendors pay 10% of gross daily sales to PCM at end of each market day.

3 Products you plan to sell (brief description, attach a separate crop/product plan): Please circle years vended at Prescott Community Market 2013 (for future reference) County of Residence County of Production % of Products Grown in Arizona % Produced in Arizona Registration fees are refundable only if the Prescott Community Market denies the application. I have read the Prescott Community Market Rules and Regulations and agree to adhere to said Rules and Regulations. I acknowledge that I am growing or producing the products being sold at the Prescott Community Market. I will allow an on-site visit of my growing location or production site by a representative of the Prescott Community Market. The Prescott Community Market has the right to audit product and receipts and has the right to revoke permission to sell at any point. Signature Date Please return application, payment and all necessary documentation to: Prescott Community Market Attn: Elizabeth Fawley 220 Grove Ave Prescott, AZ Make checks payable to Prescott Community Market/Prescott College. (Application fees are refunded only if you are not accepted into the market) Check one of these options: I enclosed a check / cash (Please circle what applies).

4 Rules and Regulations Prescott Community Market I. Mission The Prescott Community Market is a regional farmers market that operates for growers and producers of agricultural and related products. The primary purpose of the market is to support small and medium sized independent growers and producers by providing citizens with a local alternative to corporate and globalized food production. It is our intent to connect growers and consumers and encourage people, both urban and rural, in growing more of their own food. A secondary purpose is to provide an outlet for small-scale producers of value added food products, local artisans, and community and sustainable agricultural groups. Additionally, it is the purpose of the Prescott Community Market to provide a community gathering space for residents and visitors of the greater Prescott area to mix in a relaxed, educational, and fun environment. II. Market Guidelines A. Prescott Community Markets (PCM) will determine market location, dates, and hours. B. Membership and vending fees are set by PCM. Market participants pay 10% of gross sales at the close of each market plus a flat registration fee. Each vendor will report sales to manager at the close of each market day. Refer to Vendor Registration for registration fees. Reserved spaces are available, allowing for a vehicle and are assigned by PCM manager. If you choose not to have a reserved space, booth space is on a first come first serve basis with no guarantee that you will be able to have a vehicle at your booth. PCM will allow a limited number of spaces for Prescott-area local artisans. Artisans may not reserve a space at the market. C. PCM reserves the right to randomly audit vendor sales and PCM and/or its Manager have the right to suspend or revoke a vendor s ability to sell at any point. D. No resale of any peripheral items such as bottled water, soda, or other items is permitted at any booth. III. Vendor Guidelines A. The following MUST be received and approved prior to vending 1. Completed and signed vendor registration and proof of all relevant licenses and health department certifications. 2. Copy of liability insurance (for ALL value added vendors) or signed indemnity agreement. 3. Payment of all seasonal membership and reserved booth fees. 4. Signed copy of the PCM Rules and Regulations. B. Vendors must allow a representative of the PCM to inspect farms and facilities to ensure vendors adhere to Rules and Regulations. C. Vendors will not be allowed to set up if they do not provide all insurance, licensing, tax ID numbers, required fees and signed documents. IV. Vendor Selection A. All vendor applications will be reviewed and accepted or rejected by PCM. B. Appeals to vendor selection decisions should be addressed to the market Manager in writing. C. All applicants must include membership fees with their application. If applications are rejected, fees will be refunded. The Manager has the right to accept or reject any applicant at any time. D. Some of the criteria for acceptance are based on the following guidelines: 1. Agricultural a. Farmers who grow, cultivate, and harvest their produce, herbs, flowers, and nursery crops for sale at the market. Included in this category are also beekeepers, eggs, dairy, and meat producers and farmers who process their own raw product into value-added items. b. Agricultural producers of Yavapai County are given priority. Regional producers may be admitted as space is available and vendors fit into market mix, as designated by the manager.

5 c. Nest run egg vendors- any vendor selling nest run eggs must register and comply with relevant Arizona Department of Agriculture standards. All eggs must be kept and held at 45 degrees or lower and all cartons must be labeled with the following information: Nest Run Egg/Farm Name/City or Town/Ph Number d. No reselling of any produce is permitted and failure to comply to this provision is grounds for immediate removel from the market. e. All crops are expected to be free of genetic engineering (GMOs). 2. Value Added/Processed Food a. Vendors offering fresh food products they have processed themselves into ready-to-eat or prepackaged items for sale. NO SUB-CONTRACTED PROCESSING IS ALLOWED. b. The market encourages use of Arizona-grown ingredients in all value added products and it is expected that prepared foods contain products from local growers and are free of genetically engineered ingredients (GMOs). The market reserves the right to limit similar value added products that are sold. c. Priority will be given to vendors using and documenting local and regional ingredients. d. All food vendors must meet any applicable local, state, and federal regulations. If you sell prepared foods, you MUST have and display a Yavapai County Public Health Services District Service Facility License and City Sales Tax number. If you do not have these displayed, you will NOT be permitted to sell. All vendors MUST carry commercial liability insurance and list Prescott Community Market/Prescott College as an additional Insured and provide PCM with a copy of that certificate. 3. Local Artisan a. Local artisans are persons who craft with their own hands the products they offer for sale at the market. b. Decisions on which artisans will be allowed into the market are based on history with the market and compatibility with the agricultural mission of the market. Artisans are not permitted to reserve a space and will not be able to have their vehicles with them. Market manager will determine their placement. c. If you sell any handmade product, you MUST have a City of Prescott sales tax license and display it at your booth. 4. Community a. Community organizations offering services and information will be admitted based on space availability and compatibility with the mission of the market. b. Community vendors are not permitted to sell any products, unless it is for fundraising purposes and is approved by the market manager. c. These vendors will be required to submit an application and proof of insurance or a signed indemnity agreement and will be required to pay booth fees. V. Stall Guidelines A. Products being sold are grown or produced by the grower/producer or his/ her employees and these employees must be listed on the registration form. B. A vendor or his/her employees can sell other growers /producers products provided all of the following criteria are met 1. The other grower/producer is a current member of the market and adheres to vendor guidelines and fee structures. 2. Products are grown or produced locally or regionally. 3. Products being sold were not purchased at wholesale markets for resale. 4. All vendors selling another market member s produce must be authorized and receive permission by the market manager. C. Necessary documents, i.e. health permits, proof of insurance, tax license, etc., will be available and displayed at all times and copies will be on file with the market manager.

6 D. All scales must bear a current seal from the Department of Weights and Measures. E. Vendors will sell at designated stall space and maintain their stall space in clean, sanitary and safe condition after market cleanup is the vendor s responsibility leave it as you found it. F. Signs will be accurate and truthful. Nest egg vendors, per ARS Statutes, may not use the term fresh or local on egg cartons. G. Vendors who market their products as Organic must have proof of certification on display or must show that they meet the National Organic Program requirements for exempt producers. H. Music played must not be disruptive to neighboring stalls or overall market. I. Selling will not start before market manager announces start of the market. J. Pre-market sales, post-market sales, and early breakdown are only allowed with permission of the market manager. Wholesale or bulk sales of products to restaurants that occur at the market are to be counted into gross sales figures and included in the 10% of sales figures. K. Vendors must pay their sales percentage due to the market on market day. L. Vendors and management are expected to maintain high standards of honesty and respect towards one another and customers and conduct themselves in a courteous manner. Rudeness, prejudice, intolerance towards others, and dishonesty are grounds for removal from the market. VI. Market Safety A. Vendors should begin set-up no earlier than an hour and a half before the market starts. Vendors without a reserved space must check in with the market manager. B. The manager may allow vehicles to park at stalls provided adequate overall market space is available and vendor arrives at least 30 minutes prior to market opening time. Reserved spaces will NOT BE HELD if vendor shows up less than 20 minutes before start of market. ONLY vendors with reserved spaces are guaranteed to be able to have their vehicles at their stall. C. Late arrival participation will be contingent on space availability and vendors will park outside designated market boundaries and carry products to stall space. D. Vendors will not move their vehicles without first notifying the market manager and only as it is safe and not disruptive to overall market. E. Vendors have responsibility for the safety and behavior of their children and animals. All pets must be leashed and kept out of vending booths. F. All canopies must be secured with weighted sandbags or similar material weights. If a canopy is set up in an unsafe manner, it will be removed. The city of Prescott and PCM have established minimum canopy weight requirements of 10lbs per leg which must be hung from the canopy structure (not placed on ground over leg). Failure to follow these guidelines will result in removal of canopy. Tying off canopies to another vendor s canopy is not acceptable. Canopies may not have stakes or other anchors placed in the ground. PCM will be conducting canopy inspections. VII. Insurance A. All vendors MUST have commercial liability insurance and list Prescott Community Market/Prescott College as an additional insured. Vendors and non-profit groups must provide product liability insurance with a copy to PCM and list PCM/Prescott College as an additional insured or a signed waiver releasing Prescott Community Market and property owners from any and all liability and legal responsibility. VIII. Market Violations A. Any vendor violating the above stated rules and regulations of the Prescott Community Markets or the regulations of Yavapai County Public Health Services District or other local, state, or federal agencies may be suspended and/or expelled from the market. B. The market manager/owner has discretion to make any on-site decisions regarding violations. D. Any serious violation will be reported to the proper authorities. E. Vendor has the right to appeal the violation to the PCM owner. Vendors will submit any conflicts,

7 suspected conflicts, and/or concerns regarding the overall market or individual vendors in writing to the PCM manager. Agreed to the day of, 2013 Signature Printed Name Prescott Community Market 220 Grove Ave, Prescott AZ Every vendor is expected to hold Prescott College harmless by signing this indemnity agreement: INDEMNITY AGREEMENT This Agreement is entered into this day of, 201_ Between: Name(s): Address: (Hereinafter, SELLER) and the Prescott Community Market. For valuable consideration, including the right to sell produce or other products at the Prescott Community Prescott College, SELLER does hereby agree to indemnify and hold the Prescott Community Market, and Prescott College harmless from any loss, damage, expense, judgment or liability of any nature including attorney s fees arising out of any claim made against Prescott Community Market, and Prescott College, by any person or entity which claim arises out of or results from Buyer s purchase of SELLER s product for consumption, at the Prescott Community Market. DATED this day of, 201_ Seller Signature Seller Printed Name Business Name

8 Market Location: Prescott College Commons Corner of Grove and Western Ave. (220 Grove Ave, Prescott, Arizona 86301) Entrance at the Welcome Center Pedestrian access from all sides Less than 1 mile from the Courthouse Square

SEDONA COMMUNITY FARMERS MARKET VENDOR APPLICATION WINTER 2016 SPRING 2017

SEDONA COMMUNITY FARMERS MARKET VENDOR APPLICATION WINTER 2016 SPRING 2017 BUSINESS NAME: EMPLOYEES/FAMILY MEMBERS WHO MAY SELL: MAILING ADDRESS: PHONE: (CELL) (HOME) (HOME) E MAIL ADDRESS: PRODUCTS YOU