X12 Implementation Guidelines For Inbound Price Catalog v (832I)

Transcription

1 X12 Implementation Guidelines For Inbound Price Catalog v (832I)

2 832 Price/Sales Catalog Functional Group ID=SC Introduction: This standard provides the format and establishes the data contents of a price/sales catalog transaction set. The price/sales catalog transaction set provides for customary and established business and industry practice relative to furnishing or requesting the price of goods or services in the form of a catalog. Heading: Pos. Seg. Req. Loop Notes and No. ID Name Des. Max.Use Repeat Comments M 010 ST Transaction Set Header M 1 M 020 BCT Beginning Segment for Price/Sales Catalog M NTE Note/Special Instruction F 100 Detail: Pos. Seg. Req. Loop Notes and No. ID Name Des. Max.Use Repeat Comments LOOP ID - LIN M 010 LIN Item Identification M 1 M 030 DTM Date/Time/Period M REF Reference Numbers O CTB Restrictions/Conditions O LDT Lead Time O 1 LOOP ID - CTP 25 M 170 CTP Pricing Information M DTM Date/Time/Period O CUR Currency O CTB Restrictions/Conditions O 5 Summary: Pos. Seg. Req. Loop Notes and No. ID Name Des. Max.Use Repeat Comments M 010 CTT Transaction Totals M 1 n1 M 020 SE Transaction Set Trailer M 1 Transaction Set Notes 1. Number of line items (CTT01) is the accumulation of the number of LIN segments. Hash total (CTT02) is not used in this transaction. FD832I (003010) 1

3 Segment: ST Transaction Set Header Position: 010 Loop: Level: Heading Usage: Mandatory Max Use: 1 Purpose: To indicate the start of a transaction set and to assign a control number Syntax Notes: Comments: 1 The transaction set identifier (ST01) is intended for use by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the invoice transaction set). Notes: ST~832~0001' M ST Transaction Set Identifier Code M ID 3/3 Code uniquely identifying a Transaction Set M ST Transaction Set Control Number M AN 4/9 Identifying control number assigned by the originator for a transaction set. FD832I (003010) 2

4 Segment: BCT Beginning Segment for Price/Sales Catalog Position: 020 Loop: Level: Heading Usage: Mandatory Max Use: 1 Purpose: To indicate the beginning of the Price/Sales Catalog Transaction Set and specify catalog purpose and number information Syntax Notes: Comments: Notes: BCT~PC~NIS ~~~~~~~~02' M BCT Catalog Purpose Code M ID 2/2 Code indicating purpose of catalog PC Price Catalog SC Sales Catalog M BCT Catalog Number M AN 1/15 Identifying number for catalog or superseded catalog BCT Transaction Set Purpose Code O ID 2/2 Code identifying purpose of transaction set 00 Original 01 Cancellation 02 Add 03 Delete 04 Change ZZ Mutually Defined FD832I (003010) 3

5 Segment: NTE Note/Special Instruction Position: 030 Loop: Level: Heading Usage: Floating Max Use: 100 Purpose: To transmit information in a free-form format, if necessary, for comment or special instruction Syntax Notes: Comments: 1 The NTE segment permits free-form information/data which, under ANSI X12 standard implementations, is not machine processable. The use of the NTE segment should therefore be avoided, if at all possible, in an automated environment. Notes: NTE~GEN~GENERAL NOTE' NTE Note Reference Code O ID 3/3 Code identifying the functional area or purpose for which the note applies M NTE02 3 Free Form Message M AN 1/60 Free-form text FD832I (003010) 4

6 Segment: LIN Item Identification Position: 010 Loop: LIN Mandatory Level: Detail Usage: Mandatory Max Use: 1 Purpose: To specify basic item identification data Syntax Notes: 1 If LIN04 is present, then LIN05 is required. 2 If LIN06 is present, then LIN07 is required. 3 If LIN08 is present, then LIN09 is required. 4 If LIN10 is present, then LIN11 is required. 5 If LIN12 is present, then LIN13 is required. 6 If LIN14 is present, then LIN15 is required. 7 If LIN16 is present, then LIN17 is required. 8 If LIN18 is present, then LIN19 is required. 9 If LIN20 is present, then LIN21 is required. 10 If LIN22 is present, then LIN23 is required. 11 If LIN24 is present, then LIN25 is required. 12 If LIN26 is present, then LIN27 is required. 13 If LIN28 is present, then LIN29 is required. 14 If LIN30 is present, then LIN31 is required. Comments: 1 See the Data Dictionary for a complete list of ID's. 2 LIN01 is the line item identification 3 LIN02 through LIN31 provide for fifteen (15) different product/service ID's for each item. For Example: Case, Color, Drawing No., UPC No., ISBN No., Model No., SKU. Notes: LIN~~BP~CLB 3157~VP~267170B001' M LIN Product/Service ID Qualifier M ID 2/2 Code identifying the type/source of the descriptive number used in Product/Service ID (234) BP Buyer's Part Number M LIN Product/Service ID M AN 1/30 Identifying number for a product or service LIN Product/Service ID Qualifier O ID 2/2 Code identifying the type/source of the descriptive number used in Product/Service ID (234) VP Vendor's (Seller's) Part Number LIN Product/Service ID C AN 1/30 Identifying number for a product or service LIN Product/Service ID Qualifier O ID 2/2 Code identifying the type/source of the descriptive number used in Product/Service ID (234) EC Engineering Change Level LIN Product/Service ID C AN 1/30 Identifying number for a product or service LIN Product/Service ID Qualifier O ID 2/2 Code identifying the type/source of the descriptive number used in Product/Service ID (234) CH Country of Origin Code LIN Product/Service ID C AN 1/30 FD832I (003010) 5

7 Identifying number for a product or service FD832I (003010) 6

8 Segment: DTM Date/Time/Period Position: 030 Loop: LIN Mandatory Level: Detail Usage: Mandatory Max Use: 10 Purpose: To specify pertinent dates and times Syntax Notes: 1 At least one of DTM02 or DTM03 is required. Comments: Notes: DTM~097~011020' DTM~007~020921' M DTM Date/Time Qualifier M ID 3/3 Code specifying type of date or time, or both date and time 007 Effective 097 Transaction Creation DTM Date C DT 6/6 Date (YYMMDD) FD832I (003010) 7

9 Segment: REF Reference Numbers Position: 040 Loop: LIN Mandatory Level: Detail Usage: Optional Max Use: 12 Purpose: To specify identifying numbers. Syntax Notes: 1 At least one of REF02 or REF03 is required. Comments: Notes: REF~ZA~34~ ' M REF Reference Number Qualifier M ID 2/2 Code qualifying the Reference Number. REF Reference Number C AN 1/30 Reference number or identification number as defined for a particular Transaction Set, or as specified by the Reference Number Qualifier. REF Description C AN 1/80 A free-form description to clarify the related data elements and their content FD832I (003010) 8

10 Segment: CTB Restrictions/Conditions Position: 060 Loop: LIN Mandatory Level: Detail Usage: Optional Max Use: 25 Purpose: To specify restrictions/conditions (such as shipping, ordering) Syntax Notes: 1 At least one of CTB02 or CTB04 is required. 2 If either CTB03 or CTB04 is present, then the other is required. Comments: Notes: CTB~SR~~67~1' M CTB Restrictions/Conditions Qualifier M ID 2/2 Code identifying the type of restriction/condition CTB Quantity Qualifier C ID 2/2 Code specifying the type of quantity CTB Quantity C R 1/10 Numeric value of quantity FD832I (003010) 9

11 Segment: LDT Lead Time Position: 140 Loop: LIN Mandatory Level: Detail Usage: Optional Max Use: 1 Purpose: To specify lead time for availability of products and services Syntax Notes: Comments: 1 LDT04 is the effective date of lead time information. Notes: LDT~AE~128~DA' M LDT Lead Time Code M ID 2/2 Code indicating the time range AE From date of PO receipt to shipment M LDT Quantity M R 1/10 Numeric value of quantity M LDT Unit of Time Period or Interval M ID 2/2 Code indicating the time period or interval DA Calendar Days FD832I (003010) 10

12 Segment: CTP Pricing Information Position: 170 Loop: CTP Mandatory Level: Detail Usage: Mandatory Max Use: 1 Purpose: To specify pricing information Syntax Notes: 1 If CTP02 is present, then CTP03 is required. 2 If CTP04 is present, then CTP05 is required. 3 If CTP06 is present, then CTP07 is required. Comments: 1 Example of use of CTP03 and CTP04. PRICE QUANTITY RANGE to to to and above CTP03 CTP Example of use of CTP03, CTP04 and CTP07. CTP03 CTP04 CTP CTP07 is a multiplier factor to arrive at a final discounted price. A multiplier of 90 would be the factor if a 10% discount is given. Notes: CTP~~~~1~PC' CTP~~UCP~60.42~1~PC' CTP Price Qualifier O ID 3/3 Code identifying pricing specification CTP Unit Price C R 1/14 Price per unit of product, service, commodity, etc. CTP Quantity O R 1/10 Numeric value of quantity CTP Unit or Basis for Measurement Code C ID 2/2 Code identifying the basic unit of measurement. FD832I (003010) 11

13 Segment: DTM Date/Time/Period Position: 180 Loop: CTP Mandatory Level: Detail Usage: Optional Max Use: 10 Purpose: To specify pertinent dates and times Syntax Notes: 1 At least one of DTM02 or DTM03 is required. Comments: Notes: DTM~097~011020' M DTM Date/Time Qualifier M ID 3/3 Code specifying type of date or time, or both date and time DTM Date C DT 6/6 Date (YYMMDD) FD832I (003010) 12

14 Segment: CUR Currency Position: 200 Loop: CTP Mandatory Level: Detail Usage: Optional Max Use: 5 Purpose: To specify the currency (dollars, pounds, francs, etc.) used in a transaction Syntax Notes: 1 If CUR08 is present, then CUR07 is required. 2 If CUR09 is present, then CUR07 is required. 3 If CUR11 is present, then CUR10 is required. 4 If CUR12 is present, then CUR10 is required. 5 If CUR14 is present, then CUR13 is required. 6 If CUR15 is present, then CUR13 is required. 7 If CUR17 is present, then CUR16 is required. 8 If CUR18 is present, then CUR16 is required. 9 If CUR20 is present, then CUR19 is required. 10 If CUR21 is present, then CUR19 is required. Comments: 1 Monetary values are assumed to be expressed in the currency of the country of the transaction originator unless the optional CUR segment is used to specify a different currency. The CUR segment also permits the transaction originator to indicate a specific exchange rate, foreign exchange location and date/time as the basis for a currency conversion. Example 1. Assuming the currency of the transaction originator is U.S. dollars, the following CUR segment, when used in the heading area of a transaction, would indicate that all monetary values appearing in the transaction are expressed in Canadian Dollars (CAD). (In this example the exchange rate is at the discretion of the receiver). CUR*BY*CAD* N/L Example 2. Assuming the currency of the transaction originator is U.S. dollars, the following CUR segment, when used in the detail area of a transaction, describes a currency conversion for that particular item from U.S. dollars to Canadian dollars. It also indicates that a specific exchange rate, at a specified foreign exchange location on a given date/time be used as the basis for the currency conversion. Notes below the diagram describe the meaning of the element values. CUR*BY*USD*1.20*SE*CAD*NY*007*840821*1400 N/L Identifies the buyer's (BY) currency as U.S. dollars (USD). 2. The multiplier (1.20) is the exchange rate factor for the conversion. 3. Identifies the seller's (SE) currency as Canadian dollars (CAD). 4. Indicates the basis for the exchange rate as the New York Foreign Exchange (NY) and the effective date/time (007) as August 21, 1984 (840821) at 2:00 P.M. (1400). The value for this item is to be converted to Canadian dollars (CAD) at the exchange rate of 1.20, based on the New York Foreign Exchange (NY) at 2:00 P.M. (1400) on August 21, The actual unit price conversion for the item would be: The unit price value 7.50 (U.S. dollars) multiplied by the exchange rate (1.20) equals 9.00 Canadian dollars (7.50 X 1.20 = 9.00) CUR07 through CUR21 provide for five (5) dates/times relating to the currency conversion, i.e., effective date, expiration date, etc. Notes: CUR~SE~USD' M CUR01 98 Entity Identifier Code M ID 2/2 Code identifying an organizational entity or a physical location. M CUR Currency Code M ID 3/3 Code (Standard ISO) for country in whose currency the charges are specified FD832I (003010) 13

15 Segment: CTB Restrictions/Conditions Position: 220 Loop: CTP Mandatory Level: Detail Usage: Optional Max Use: 5 Purpose: To specify restrictions/conditions (such as shipping, ordering) Syntax Notes: 1 At least one of CTB02 or CTB04 is required. 2 If either CTB03 or CTB04 is present, then the other is required. Comments: Notes: CTB~SR~~67~1' M CTB Restrictions/Conditions Qualifier M ID 2/2 Code identifying the type of restriction/condition CTB Quantity Qualifier C ID 2/2 Code specifying the type of quantity CTB Quantity C R 1/10 Numeric value of quantity FD832I (003010) 14

16 Segment: CTT Transaction Totals Position: 010 Loop: Level: Summary Usage: Mandatory Max Use: 1 Purpose: To transmit a hash total for a specific element in the transaction set Syntax Notes: 1 If CTT03 is present, then CTT04 is required. 2 If CTT05 is present, then CTT06 is required. Comments: 1 This segment is intended to provide hash totals to validate transaction completeness and correctness. Notes: CTT~12' M CTT Number of Line Items M N0 1/6 Total number of line items in the transaction set FD832I (003010) 15

17 Segment: SE Transaction Set Trailer Position: 020 Loop: Level: Summary Usage: Mandatory Max Use: 1 Purpose: Syntax Notes: To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments). Comments: 1 SE is the last segment of each transaction set. Notes: SE~9~0001' M SE01 96 Number of Included Segments M N0 1/6 Total number of segments included in a transaction set including ST and SE segments M SE Transaction Set Control Number M AN 4/9 Identifying control number assigned by the originator for a transaction set. FD832I (003010) 16

18 EXAMPLE ISA~00~ ~00~ ~ZZ~GTST1 ~ZZ~F159B ~030424~0345~U~00200~ ~0~P~~_ GS~SC~GTST1~GPLT1~030424~0345~1235~X~003010_ ST~832~ _ BCT~PC~MyCatalog~~~~~~~~02_ LIN~~BP~TESTP 12A6 50BA_ DTM~097~030423_ DTM~007~030423_ LDT~AE~60~DA_ CTP~~~~1~PC_ CTB~SR~~69~1_ LIN~~BP~TSTP AB_ DTM~097~030423_ DTM~007~030423_ CTP~~~~1~PC_ CTB~SR~~69~1_ CTT~2_ SE~15~ _ GE~1~1235_ IEA~1~ _ FD832I (003010) 17