Australian Flying Disc Association Official Event Merchandise Invitation to Tender

Transcription

1 Australian Flying Disc Association Official Event Merchandise Invitation to Tender

2 Contents... 1 Project Goals and Objectives... 3 Purpose of this Invitation to Tender... 3 Form of Tenders... 3 Procurement Timetable... 3 Logos and Branding... 3 Tender Evaluation... 4 BACKGROUND... 4 Core Values... 4 Spirit of the Game... 4 Inclusion... 4 DETAILED REQUIREMENTS... 5 SUPPLIER INFORMATION REQUIRED... 5 Evidence of Capacity to Deliver Contract Requirements... 5 Other... 5 INSTRUCTIONS TO SUPPLIERS... 5

3 TENDER SUMMARY The Australian Flying Disc Association is the peak sporting organisation for Flying Disc Sports in Australia. The AFDA is responsible for awarding the right to host National Championships and overseeing the running of those seven key national championship events, under the AFDA banner. In order to ensure our association remains at the forefront of sport event delivery, we are seeking to develop relationships with companies who can provide for official event merchandise items for the 2017/2018 period. Project Goals and Objectives Our objectives and goals with this tender include: Development of a single source arrangement with preferred suppliers; Provision of official supporters apparel and merchandise; and Provide consistent and reliable services at peak events for participants and spectators. Purpose of this Invitation to Tender The purpose of this document is to enable organisations that are capable and interested in supplying merchandise at national championships for 2017/2018 the opportunity to tender in a structured process. Form of Tenders Tenders can be submitted by the due date listed either by via and should address the key requirements outlined in this invitation to tender. Procurement Timetable The procurement process timeline is summarised below: Event Tender Closes Partner Announced 2017 AMUC Div I June 15,2017 July 15, AMUC Div II June 15,2017 July 15, U22s July 15,2017 August 15, AUC Div I Dec 15, 2017 January 15, AUC Div II Dec 15, 2017 January 15, ABUC Jan 15, 2017 February 15, 2015 Please note that late tenders may not be accepted by the organisation. Potential suppliers are welcome to bid on multiple events. Procurement timeline is subject to change should the Association receive suitable offers to adequately supply merchandise across multiple events. The Association reserves the right to contact potential suppliers directly during the tender evaluation process, it is strongly recommended that all suppliers put forward their best offer as part of their submission. Logos and Branding The branding "Ultimate Australia" refers to the flying disc sport: Ultimate and is used exclusively for all Ultimate specific events and products.

4 The Ultimate Australia logo and event specific logo are to be used primarily on event merchandise designs. All final designs must be approved by the AFDA before production commences. Tender Evaluation Tenders will be evaluated against the following criteria: Quality of proposed merchandise; Production and delivery timeliness; Cost; Flexibility of service; Design; and Supplier track record or history in the industry. While additional partnership opportunities to enhance the benefit of the relationship between the organisation and supplier are of interest, they will not form part of the formal evaluation of the tender. Please note that this is an open tender process. BACKGROUND Core Values With a history of continued success, the AFDA have had a long-standing reputation of punching above their weight. The key values of the Association embrace a whole of sport approach via the following strategies: Serve: Always deliver highest quality services to our participants, and evaluate Scaleable: National programs and resources with continuous improvement Youth Led: Allow young athletes and administrators to self-govern and develop Teach Build: capabilities throughout the sport with high quality, low-cost learning channels Give Back: Build a cultural norm of new and veteran athletes giving back to the community Invest: Target spending where it drives real change, aligned with investment partners In addition to these values we strive to lead by example in the following areas: Spirit of the Game A unique aspect of Ultimate is that it is self-refereed. New players learn to self-referee through Spirit of the Game, which emphasises honesty, care, respect and fairness. Self-refereeing integrates personal and social development into aspects of the sport. Inclusion Through Spirit of the Game, Ultimate has an exceptional capacity for inclusive practices to be embedded into every layer of our sport. Self-refereeing puts respect for others and fair treatment at the very centre of our sport. We support gender equity through mixed-gender play from grassroots development through to international representation. We embrace participation regardless of ability, gender, sexual orientation, background or age. As such official AFDA suppliers and partners should share common core values that can be promoted to the flying disc community groups and individuals throughout the country.

5 DETAILED REQUIREMENTS Please note that best offer tenders are requested. Detailed information on the costings of all aspects of the requirements, for example, costs of design, and shipping inclusive prices are to be included. Full range of merchandise items available to select from including styles, sizing guides and material specifications. Options to be an on-site seller of merchandise at the event or supplier only in which items are provided and the appointed Tournament Organising Committee will coordinate sales for the relevant event. Package to include the provision of uniforms for tournament staff and volunteers whether in-kind or at a special event discounted rate. Prospective vendors are welcome to outline any offers to team competing at events for official uniform supply deals. Where a response includes a proportion of merchandise or cost in the form of a sponsorship or in-kind opportunity, this must be clearly outlined. SUPPLIER INFORMATION REQUIRED General Information Please ensure that your offer includes your general business information including business name, address, ABN, quality assurance systems and other standard business information. Evidence of Capacity to Deliver Contract Requirements Please ensure that your offer includes a statement outlining your capacity and ability to deliver on the requirements including information on similar arrangements you have successfully delivered. Other Please also include details of your standard terms and conditions if it is likely you will desire the Association to sign up to these as part of any agreement. INSTRUCTIONS TO SUPPLIERS Please provide one copy of your tender submission by to the AFDA National Events Manager via: nationaleventsmanager@afda.com. Please ensure your subject heading identifies the company submitting and the tender title. s must be received by 6pm Eastern Standard Time as per the procurement timeline to be noted as submitted on time. Any questions in relation to the requirements or other opportunities that may be available can be made by contacting the AFDA National Events Manager via nationaleventsmanager@afda.com.