Questions for Request for Proposal Number LCSO DET

Transcription

1 1. Do you see an increase in your population? No 2. Do you have plans for expanding your jail? Don t Know 3. Number of female inmates (145) 4. Current fees i.e. medical, dental, booking, discipline fee, food fee $2.70 FFS, $6.00 booking, $10.00 & up medical, $5.00 & up discipline fee 5. Do you have a daily fee? Yes And if so what is the amount? $ May we have a copy of the current Menu with pricing? Yes 7. What is your current commission rate? 42% 8. May we have the sales of commissary minus postage, tax and phone time for the last year? $742, What is the average daily population of the jail for the last year? May we have a copy of the last three months of invoices for commissary? No 11. May we have a product sales report for the last month? No 12. Who is your current phone provider? CenturyLink 13. What is your current Offender Management system? JMS (Homegrown) 14. Is hot water available? No/ Coming Soon 15. What is your number of bookings per year? 16. You stated that the inmates order 2 times a week. What are the current days that you deliver to them? Tuesday through Friday 17. Would the facility consider increasing the current spending limit on food items? Not at this time 18. How many dorm kiosks will the facility need? a minimum of How is the current vendor shipping commissary orders to the facility? Bags from warehouse 20. Will the winning vendor be allowed to substitute items on the current menu? Depends on what the product is 21. What is the current transaction fees (cash and credit) charged to family members making a deposit on the lobby kiosk? $3.00 (currently cash only) 22. What is the price of your current indigent kit? $1.83 includes tax 23. How many hours a week does the current on-site manager work? 40 hours 24. Is the on-site manager responsible for distributing orders directly to the inmates? Yes 25. How many people are utilized for distributing orders to inmates? Are they employed by the vendor? If yes, what is their rate of pay and how many hours do they work each week? Yes/ $11.00 a hour/20 hours Vendor staff handle this and we are unsure exactly how many staff members they use. We believe the number to be 2 to 4 plus 1 supervisor.

2 26. What is the current on-site manager s rate of pay? Not Available 27. Is the facility currently utilizing snack packs? No 28. If yes, what items are in the snack pack and what is the price of each snack pack? 29. How many snack packs did the facility sell in the past year? Does not apply 30. How is the commissary currently delivered to the inmates? I.E. in the day room or thru the food slot (In the pantry)

3 1. Aramark would like to request that the LCSO conduct a pre-bid meeting and site visit within two weeks of the proposal due date. This will allow all proposers the opportunity to conduct assessment and determine technology and infrastructure needs. Completed 5/9/ Due to multiple inmates booked at one time; will a proven booking intake kiosk with technology that accepts bulk coins and bills be required? Yes 3. Please provide the name and contact information of the current video visitation system. (JMS) Strike Industries, Michael Black, mblack@strikeind.com CenturyLink Homewave, Donna Ivey, donna.p.ivey@centurylink.com 4. Please provide the name and contact information for the current OMS and EHR software. (IT) OMS (Homegrown supported by Leon County), David Gross, GrossD@leoncountyfl.gov EHR (CorrecTek), 5. Please provide the name and contact information for the current phone service provider. Centurylink 6. What are the total commissary sales for the previous 12 months, excluding sales tax, phone sales, credits, etc.? $742, What is the current commission percentage on commissary sales? 42% 8. What are the total commission dollars paid for the previous 12 months? $604, Please provide the current commissary menu with product sizes and prices. Attached. 10. Please provide the 12- month revenue from On-line packages sales (if not included in overall revenue figures). $51, Are phone cards/time sold through the commissary? If so please provide phone revenue for the past 12 months. No phone cards but time is charged through the commissary account but some is handled separately. 12. What percentage of the average daily population is indigent? 25 percent 13. What is the current price of the Indigent Packages listed on RFP page 10, Section III and the number provided per year? $1.83 includes tax and Annual Indigent Kits Qty 5, In reference to RFP page 19, Section 1.3, #3 Snack packs, what is the current price and contents for each? No Snack Pack 15. Can you please provide a list of the housing units and the number of inmates per unit? Please provide the current commissary delivery schedule for each housing unit? Tuesday _ Friday 17. What types of fees and amounts are charged to inmates? For example: daily subsistence fee, booking fee, Medical co-pay, dental co-pay, etc.? $2.70 FFS, $6.00 booking, $10.00 & up medical, $5.00 & up discipline fee 18. Please provide answers to questions from all proposers.

4 Is your JMS or OMS custom written? Custom If so, in which platform? Oracle, Oracle Forms Does the facility desire solely tablets, solely kiosks or a combination of each? You are encouraged to make a proposal you feel best serves our facility. We do expect tablets but a combination of each would also meet our expectations. What day(s) of the week does the facility prefer delivery by commissary owned truck by commissary company FTEs? Tuesdays and Thursday trucks deliver, and Tuesday through Friday an FTE delivers to the pods. Will the Commissary provider be allowed to utilize the existing jail network as long as it provides its own internet connectivity and system? All required wiring to the housing areas would be available for use. Current wireless access points will not be available for use and you would have to provide any wireless access points needed to facilitate the use of tablet or other wireless devices. Any internet connectivity required for your solution would have to travel over you internet service and not the facility s. Our network team would work with you to setup routes and access control lists. Does the current provider distribute commissary directly to inmates or is this handled by Leon County staff? Provider distributes commissary to inmates. What local newspaper(s) can inmates currently access a subscription through the mail room? Any newspapers may be ordered. Please clarify when an inmate is booked into the current provider s software and charged the original book-in fee. Is this every inmate or just the ones that are dressed out to go to the back? All inmates are charged. If only those going to the back, is that statutory that all inmates cannot be charged that are booked, initially or fully? Can you provide sales for 2016 minus phone time? $742,800 Can you provide current menu with pricing?

5 1. On page 26-27, Section IX. Insurance, #1 f. The RFP mentions the requirement for an Installation Floater. What is the purpose of the Installation Floater coverage? What exactly is it the County is wishing to protect during the installation process? Keefe feels its General Liability and Property Umbrella Policy would cover any issue that should arise during the contact term. This is a general requirement. a. If the Installation Floater will still be required would it be acceptable that Keefe obtain the Installation Floater and provide proof of coverage when awarded the contract with Leon County? Yes 2. Would the County please consider broadening the tablet technical specifications that are currently in the RFP so that they do not overtly favor a single vendor? You may and are encouraged to make whatever tablet proposal you feel appropriate for our facility. No single vendor is required. No changes will be made to the requirements. 3. Would the County consider requiring Wireless inductive tablet charging as mandatory, as that is the only way to ensure a corrections grade solution delivery? No changes will be made to the requirements. You may and are encouraged to propose what you believe to be the best solution for our facility. 4. Do you currently conduct inmate education at your facility? Yes 5. What kind of educational programs do have in place? GED, Art Class 6. Would the County consider extending the RFP response deadline due to the short turnaround time between the question submittal deadline and the due date of 05/23/17 at 10:00 AM? Yes, 6/2/2017 The answers to our questions will be critical in helping us prepare the most accurate response to ensure the requirements of the RFP are met. 7. On page 21, Sections K. and O., of the RFP Some of the requirements seem to be geared more towards construction type projects such as the SF (square footage?) piece in Section K., #6 b). Are these the correct requirements for the scope of this RFP? These are correct. Please provide all information available. SF of facility provides information about the size of facility in which the vendor may have experience working. 8. Is there a specific time that deliveries are required to arrive by on delivery days? Prefer 7 am but no later than 8 am. 9. How many in-pod kiosks will be required to satisfy the requirements of this RFP? At least two.