FALL POPCORN SALE 2013

Transcription

1 FALL POPCORN SALE 2013 Unit Kernel Guide Book This guidebook has been compiled to help you, the Unit Kernel, coordinate the Fall Popcorn Sale for your Pack or Troop. Dates, responsibilities and contacts are included for reference as well as other information for use in training units. Good luck and have fun! Winnebago Council 2929 Airport Boulevard Waterloo, IA

2 TABLE OF CONTENTS 3 Key Contact Information 4 Unit Kernel Responsibilities 5 Important Dates 6 Highlights for Scout Prize Programs 8 Unit Kick Off Agenda 9 Recommended Show & Sell Order 10 Popcorn Order Instructions 12 Prize Order Instructions (Prize orders will not be accepted after Friday, December 6.) 14 Popcorn Pickup Locations & Popcorn Return Policy 15 Product Return Form 16 $1,000 Seller Form 2

3 KEY CONTACT INFORMATION 2012 District Executives District Name Phone Lakeland Steph Becker Twin Rivers Steph Becker Sun Rivers Mike Broadston Wabuha Mike Broadston District Kernels District Name Phone Lakeland Rhonda Regan Twin Rivers Tammy Harper Sun Rivers Christa Leach Wabuha Dave McRae Winnebago Council Phone Toll Free Fax 3

4 UNIT KERNEL RESPONSIBLITIES 1. Attend the Popcorn District Kick Off and Training. 2. Contact parents in your Pack/Troop about participating in the Fall Popcorn Sale. Discuss your unit Kick Off and encourage them to attend. 3. Conduct a Unit Kick Off. Distribute sales material, train parents and Scouts, review sales goals and explain the Prize & Incentive Program. 4. Using the New Scout postcards, inform new Scouts and parents about the Fall Popcorn Sale as you recruit new Scouts throughout the fall. 5. Ensure your unit s Show & Sell order is entered by Thursday, September Coordinate the Show & Sell popcorn pickup on Friday, September Oversee all Show & Sell and Take Order activities. 8. Ensure that Scouts turn in copies of their Take Order forms in time to enter your unit s order by Wednesday, November 6. (No orders will be accepted after the deadline.) 9. Arrange to pick up your Unit s popcorn at the district distribution location on Friday, November 15. (This location varies by District. See page 14 for pick up locations.) 10. Submit payment to the Council Service Center and order prizes by Friday, December Share ideas with your District Kernel on ways to improve the 2013 Fall Popcorn Sale. 4

5 IMPORTANT POPCORN DATES Tuesday, August 6 Twin Rivers Product Sale Kick Off Thursday, August 8 Thursday, August 8 Sun Rivers Product Sale Kick Off Wabuha Product Sale Kick Off Tuesday, August 13 Lakeland Product Sale Kick Off Friday, August 30 Unit Commitment Card Due Thursday, September 5 Friday, September 13 Show & Sell orders due no later than 5:30 P.M. ORDER IN CASES ONLY (8 containers per case except Chocolate Lovers, Gift Sets, Classic Trios and 30 Packs - which are 1 container per case) Popcorn pick up for SHOW & SELL orders Friday, September 13 PRODUCT SALE STARTS (Show & Sell and Take Order) Wednesday, November 6 Final Popcorn returns due no later than 5:30 P.M. No Popcorn returns will be accepted after this date. Damaged product will not be accepted. Wednesday, November 6 Final Take Orders due no later than 5:30 P.M. Friday, November 15 Final product pick up Friday, December 6 Friday, December 6 MONIES DUE TO COUNCIL On time payment is expected. Payments not received by December 6, 2013, will result in a two percent penalty to your unit s commission, after the initial penalty, another two percent penalty will be assessed on the 15 th and 30 th of every month following, until the balance is paid in full. Final Prize Orders Due by 5:30 P.M. (Prize orders will not be accepted after this date.) 5

6 HIGHLIGHTS FOR 2013 Products Pecatonica River Popcorn NEW FLAVOR: 16oz Caramel Corn with Sea Salt Profit Structure Prize Option 25% Base Commission Prizes ordered from General Commercial Corporation (GCC) 4% Unit Bonus Opportunity (see below) Cash Option 27% Base Commission 4% Unit Bonus Opportunity (see below) Unit Bonus Opportunity 2% bonus earned by having a Unit Kernel or Unit Representative attend the District Kickoff AND submitting a Unit Commitment Card by August 30, % bonus earned for achieving a 35% increase in sales over (For units that did not sell in 2012, your unit must sell a minimum of $350 per registered Scout as of August 1, 2013.) Scout Prize Programs Fill it Up Patch Sea Salt Splash Super-Seller Chocolate Lovers Super-Seller $1,000 and $4,000 seller recognition GCC prizes (unit must choose Prize Option to be eligible) 6

7 SCOUT PRIZE PROGRAMS Recognition for $4,000 Sellers Any Scout who sells $4,000 or more will receive a full campership to a 2014 Winnebago Summer Camp program. Copies of the Scouts order forms must be submitted to the Council Office by December 6. Recognition for $1,000 Sellers Sell $1,000 or more to attend a Black Hawks Hockey Game on January 11, After the game, Scouts will be invited to join the Black Hawks for a pizza party. A Black Hawk t-shirt will be provided to the Scouts with an opportunity for players to autograph the shirt. One family member is allowed to attend the pizza party with their Scout. Sea Salt Splash Super-Sellers Sell 15 or more containers of Peanut Butter Cup popcorn in one week and be entered into a weekly drawing to win a Play Station 4. Scouts will receive one entry for every 15 containers they sell. (Example: 30 in one week = 2 entries.) Entries will be rolled into the next week s drawing. Limit one per Scout. A copy of the order forms must be turned in or faxed by Friday, 4:00 pm of each week to qualify for that week s drawing. Drawings start on Friday, September 20 th and continue until Friday, October 25 th. Chocolate Lovers Super-Sellers Any Scout who sells 1 or more containers of Chocolate Lovers Five Way popcorn will be entered into a drawing to win an ipad Mini. The drawing will take place on October 25 th. The Scout who sells the most containers of Chocolate Lovers Five Way popcorn will win an ipad Mini. A copy of the order forms must be turned in or faxed by Friday, October 25 th. Fill it Up Patch GCC Prizes Sell 25 containers of popcorn and receive a special Fill It Up Patch. Units choosing the Prize option will be able to order prizes on the General Commercial Corporation (GCC) website. Instructions are included in this Guidebook on page 12. Prizes orders must be submitted online no later than December 6, Prize orders cannot be placed after this date. 7

8 UNIT KICK OFF AGENDA Make it Fun! ASK YOUR DISTRICT EXECUTIVE FOR HELP RUNNING YOUR UNIT KICK OFF. Set the Stage: Decorate the room, have food and beverage, wear a goofy costume, setup prize displays, and have all sales materials ready to hand out. 1. Preview this year s Scouting Program and explain the Nothing Out of Pocket Program Plan a. Remind parents that it can all be FREE! b. Parents complete Part 1 of the Family Success Sheet 2. Communicate the Goals with parents and Scouts a. Unit, Den/Patrol, and per-scout goals b. Scouts write their individual goals on the Take Order forms c. Parents write their goals in Part 2 of the Family Success Sheet 3. Excite the Scouts Show them the Prize Brochure a. Scouts decide which prize level they want to shoot for b. Scouts should pick a Prize level that exceeds their Sales Goal c. Review the Winnebago Council Prize Program 4. Description of Sales Program a. Briefly Review Product - new Jalapeno Cheese and Military Donation b. Review Key Dates (Remember: Set unit deadlines before Council deadlines.) 5. Describe the Sales Technique a. Review the Take Order form in detail b. Share sales scripts and role-play sales presentations with Scouts. c. Be polite. Always say Thank You! 6. Review Do s and Don t s a. Don t leave popcorn unless it is paid for in full. b. Do thank the customer for supporting Scouting! 7. Safety Issues a. Sell in groups or with an adult. b. Don t enter a stranger s home, sell after dark or carry large amounts of cash. c. Be careful with your Take Order form. It is your only record. 8

9 2013 Recommended Show & Sell Product Order Mix A Mix B Mix C Mix D Mix E Mix F Mix G Mix H Mix I Super # of Cases # of Cases # of Cases # of Cases # of Cases # of Cases # of Cases # of Cases # of Cases # of Cases CHOCOLATE LOVERS 5 WAY MASTER OF MEMORIES GIFT SET CLASSIC TRIO PK DOUBLE BUTTER CARAMEL CORN WITH SEA SALT PK KETTLE CORN MICRO MUD PUDDLES CHEDDAR CHEESE JALAPENO CHEESE PEANUT BUTTTER CUP PK BUTTER MICRO PK BUTTER LIGHT MICRO CLASSIC CARAMEL SEA SALT SPLASH YELLOW POPCORN TOTAL UNIT COST $1,536 $2,060 $3,534 $5,650 $7,516 $9,264 $11,084 $12,832 $14,974 $20,006 Be sure to double check your order before finalizing it! 9

10 POPCORN ORDER INSTRUCTIONS How to Complete Commitment to Sell Form 1. Navigate to and click on Order Gateway in the top, righthand corner. 2. Choose Winnebago Council from the list. 3. Enter the username (173WINN) and password (Waterloo). [Case Sensitive] 4. Click Step 1 Click Here to commit your unit to sell. 5. Fill out the required information (Note: the address entered here is where we will send a confirmation upon receipt of your commitment form). 6. Click Preview. 7. Review your information on the Unit Commitment Preview page. 8. Click Submit if everything is correct OR Click Cancel to make changes to return to the previous screen and reenter your information. How to Tabulate My Order 1. Navigate to and click on Order Gateway in the top, righthand corner. 2. Choose Winnebago Council from the list. 3. Enter the username (173WINN) and password (Waterloo) 4. Click Step 2 Click Here for online worksheet tool 5. Enter in the Unit information, scout names and product quantities that each boy sold. 6. The totals at the bottom of the page are what you enter into the popcorn order form to place your popcorn order. 7. Print, Save, or your worksheet to satisfy record keeping. 10

11 How to Place a Popcorn Order 1) Navigate to and click on Order Gateway in the top, righthand corner. 2) Choose Winnebago Council from the list 3) Enter the username (173WINN) and password (Waterloo) 4) Click Step 3 Click Here to place your popcorn order a) Fill out the required information making sure that you total the lines as you go (Note: All fields are required, enter 0 if you do not wish to order any of that particular product. The address entered here is where we will send a confirmation upon receipt of your order) b) Click into the Total Cases and Total Dollars cells to calculate your total. 5) Click Enter Order 6) Review your order on the Order Preview page. 7) Click Enter if everything is correct OR Click Cancel to make changes to return to the previous screen and reenter your information. *Note: You do not need to use the online worksheet tool to place our Show & Sell order. (It is only there to help you total your unit s Take Orders.). To place your Show & Sell order, follow the instructions under How to Place a Popcorn Order. 11

12 PRIZE ORDER INSTRUCTIONS General Commercial Corporation/Keller Marketing Division is proud to be working with your Council volunteers. The following document s purpose is to guide you through the prize ordering process. Support the s Popcorn Prize Program; Make Unit prize ordering fast and easy; Facilitate the Council s release of orders, and order-tracking, through a straightforward process; We hope you enjoy the ease and efficiency of the site and welcome your feedback! To place Unit orders, please follow these instructions: Step 1: Open your internet browser. Creating Your Profile Step 2: Go to Home Page. Step 3: Click on Login Bottom Left Corner of your Screen Step 4: In the central area of the screen, click register here and enter the information requested. Items *asterisked are required. FIRST; you must create a profile and login before any order may be entered. Enter: 1 st : Enter Council ID: 173WINN then click enter Then fill in the following information: a.) VALID address. Point and click in the next field, or press Tab key on your keyboard. b.) CREATE a Password. Tab. c.) Confirm that Password. Tab. d.) Enter your First Name. Tab. e.) Enter your Last Name. Tab. f.) Address 1 (This is your physical address for UPS delivery). NO P.O. Boxes accepted Tab. g.) Address 2 (If you receive mail at a PO Box, please put that address here). Tab h.) ENTER City. Tab. i.) SELECT State from down arrow list. Tab. j.) ENTER your Zip Code. Tab k.) ENTER your daytime Telephone number. l.) Point and click at the down arrow to find your District name in the menu, then point and click on your District's name. Tab. m.) Point and click at the down arrow to find your Unit Type in the menu, then point and click on your Unit Type. Tab. n.) Type your Unit Number. o.) Click REGISTER. 12

13 Step 1: Click 'login' on your Welcome screen. Logging into the site Step 2: You are back on the Home page. Type your Address and Password, and click 'Login'. Placing order Step 1: Click 'Quick Order' in the menu on the left of your screen it is the third choice on the left. Complete the TOTAL PRODUCT SALES and NUMBER OF SCOUTS SELLING As these are required fields. Next: enter prize quantities and complete all of the required fields to ensure proper shipment. NOTE: We are Unable to ship to a P.O. BOX. Step 2: Click NEXT when you have completed the prize selections. Step 3: Verify your shipping address (We are unable to ship to a P.O. Box) Step 4: Upon successful completion; you will receive an verification, unless your Internet Service Provider has our system blocked. Please keep your order number for future reference. If you need assistance with this process, please contact BSA Customer Service via BSACustomerService@gcc-usa.com, call BSA Customer , or call your Council office. Editing Existing Order Units will not be able to initiate a second order for a unit unless the previous order has been authorized for shipment by the Council Office. If your Units have the need to change your order, please follow the instructions listed below. Step 1: Complete Log In and Password Screen Step 2: Click on "Quick Order". Enter Information for your Unit/Number/District/Popcorn Sales Click "Next" Step 3: If there is an order for Unit/District/Council, you will see a message "There is already an order for this Unit/District/Council. To edit this order, click "here". Click on "here" Step 4: Change quantities of prizes needed. Click "Submit Changes" Please wait one moment while page refreshes before. If you need assistance with this process, please contact BSA Customer Service via BSACustomerService@gcc-usa.com, call BSA Customer , or call your Council office. 13

14 POPCORN PICK-UP LOCATIONS Lakeland Sun River & Wabuha Kingland Systems Control-O-Fax th Avenue S # West Airline Highway Clear Lake, IA Waterloo, IA Twin Rivers L & J Industries Boleyn s Warehouse American Bottling Company 522 North Main 309 Mill Avenue 806 Poleline Road Charles City, IA Elgin, IA Decorah, IA POPCORN RETURN POLICY Wednesday, November 6 th at 5:30 P.M. is the deadline to return popcorn. Returns will not be accepted after this date. Popcorn returns must include a Product Return Form that is signed by a Unit Representative and a District Executive. Your unit will not be credited for returned product unless it is accompanied by a completed Product Return Form. Damaged product will not be accepted. Trading product with other units is strongly discouraged. The Council will not be responsible for tracking product that is traded with other units. If you trade with other units, your unit will still be charged the full amount for your original product order. Helpful Hint: Do not return leftover Show & Sell product until you have completed your Take Order activities. You can use it to help fill your Take Order. (See page 10 for more details.) 14

15 PRODUCT RETURN FORM Number of Cases Number of Containers CHOCOLATE LOVERS 5 WAY MASTER OF MEMORIES GIFT SET CLASSIC TRIO 30 PACK DOUBLE BUTTER CARAMEL CORN WITH SEA SALT 15 PK MICRO KETTLE CORN MUD PUDDLES CHEDDAR CHEESE JALAPENO CHEESE PEANUT BUTTER CUP 15 PK BUTTER MICRO 15 PK BUTTER LIGHT MICRO CLASSIC CARAMEL SEA SALT SPLASH YELLOW POPCORN UNIT TYPE & NUMBER: UNIT SIGNATURE: COUNCIL SIGNATURE: DATE: Wednesday, November 6th at 5:30 P.M. is the deadline to return popcorn. Returns will not be accepted after this date. This form must be signed by a Unit Representative and your District Executive. Your unit will not be credited for returned product unless it is accompanied by a completed Product Return Form. Damaged product will not be accepted. Completed In System 15

16 $1,000 SELLER FORM = January 11, 2013 = Any Scout who sold $1,000 or more in product and has turned in copies of his order forms to the Winnebago Council will have the opportunity to attend the January 11, 2013 Waterloo Black Hawks Hockey Game at Young Arena in Waterloo. Scouts who sold $1,000 or more will: Receive one free ticket to the game Be recognized during intermission Attend a Pizza Party with the players after the game Receive a free Black Hawks t-shirt Additional Tickets may be purchased for family at a discounted rate of $8.00. Please note: Due to limited space, only one family member will be allowed to attend the pizza party with the Scout. Scout s Name Unit Type & Number Scout s Shirt Size (adult sizes only) Parent Name Phone Number Address City, State, Zip Number of Additional Tickets x $8.00 = Total Please return this form, along with payment, to the Winnebago Council by January 3, Airport Boulevard, Waterloo, Iowa