Take Order Pick Up. Cash & carry additional popcorn pick-up at Council Office as supplies last

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3 Take Order Pick Up Cash & carry additional popcorn pick-up at Council Office as supplies last Unit Check Due to Council Unsold popcorn return deadline Prize orders due All forms due Unit orders due online Popcorn sale ends Pick-up/return at Council Office Cash and Carry Only Storefront sales begin Pre-sort and distribution Two week take order blitz Popcorn sale begins Online sales promo period begins Unit show-n-sell order due online Council Popcorn kickoff 2

4 Average sales per hour: Sky s the limit! Description: Customer orders popcorn on an order form and waits for it to be delivered in November. Who buys this way? Family members, friends, neighbors, parents coworkers, teachers, coaches, hairdressers, and customers purchasing only military magnets. Best Practice: Before Scouts hit the streets and knock on doors, they should approach closest family and friends, especially during the new two week blitz (September 4-18). Help Scouts make a list of family and friends they know will make a purchase. After initial contacts, they should be close to their goal and feeling confident of their sale victories! Average sales per hour: $200 Description: Scout, with a friend or family member, sells popcorn on-hand (in a wagon or vehicle) to customers at home; delivering the popcorn and collecting payment on-the-spot. Who buys this way? Suburban neighborhoods, rural homes, city townhouses, and customers only purchasing military ribbons. Best Practice: Allow the customer to receive popcorn on-the-spot only after they place an order on the form. Say, Would you like your product now instead of waiting? Customers tend to choose the least expensive item that you have on hand, so don t let them see your stash right away. 3

5 Average sale per customer: $45 Description: Scouts solicit customers via or social media. Customers order popcorn using Scout s online link or searching for them on Then customers pay shipping and receive popcorn within 3-9 business days. Who buys this way? Out-of-town family and friends, parents coworkers, and social media connections. Best Practice: Scouts self-register for online selling and create an account at the beginning of the sale (online sales begin Sept.1). They are encouraged to and share personal order links on social media. Within two weeks, they should follow-up with those who have not ordered and send thank you messages to those who have. Average sales per hour: $100 Description: Scouts sell popcorn (exchange popcorn and money on-the-spot) to strangers in front of high-traffic stores or events. Who buys this way? Strangers, grocery store shoppers, college students, sports attendees, and festival attendees. Best Practice: Schedule booth time with store managers as soon as possible. Schedule Scouts to fill two hour timeslots. All participating Scouts get equal credit for the day s total sales. This is a great way to increase visibility in the community and recruit new Scouts! 4 4

6 o Review last year s unit popcorn sale. o Ask your unit committee: o Did our unit meet its goal? o What went well? o What could we improve this year? o Review your recommended initial order on the Unit Sales Plan Worksheet (provided by the council). o With your unit s annual budget in mind, create a unit sales goal. o Place your unit s initial popcorn order by August 28th, no later than 11:59pm.Remember, orders are by the case, not containers. This popcorn is for storefront and neighborhood sales. o Sign Up for storefront sale dates and times with council o Prepare a popcorn kickoff kit for Scouts and their parents. Include unit budget, calendar and popcorn sale expectations. o Prepare a communication plan with Scout parents and leaders (meeting announcements, mass s, social media blasts,etc.). o Enlist the help of your committee to plan a popcorn kickoff. Don t do this alone! Your most dynamic and silly leaders must be involved. o Secure decorations, snacks, music and popcorn materials (order forms, posters, etc.). o Decide on unit-level incentives (highest selling Scout throws a pie in a unit leader s face, weekly prizes for top three sellers, pizza party for all boys that sell five or more items). o Hold your unit popcorn kickoff o Review the prize program in depth with the Scouts! Most youth are motivated to hit sales goals because of prizes, not because they want to help pay their own way (even though it s a valuable lesson). o Keep Scouts motivated throughout the sale with fun competitions and prize reminders. 5 2

7 Fisher Beverage has been secured as our popcorn warehouse. Fisher Beverage is located at 3636 Seger Drive Rapid City Based on orders in Northern Hills and Southern Hills other locations may be added. All units must schedule a pick up date and time with Spencer Paulsen September 18, Initial order pick-up (takes minutes) November 6, Final order pick-up (takes minutes) Orders may be pre-sorted or on-site product sorting may be required. Be prepared to physically load the product into vehicle(s) as volunteers on-site are limited. Those picking up the popcorn will sign a packing slip, taking responsibility for the merchandise on the unit s behalf. Remember, no children under the age of 18 are allowed in the warehouses due to safety reasons. PLEASE DON T CONTACT FISHER BEVERAGE. ALL DELIVERY AND PICKUP QUESTIONS SHOULD BE DIRECTED TO THE COUNCIL OFFICE. A limited supply of extra popcorn will be available on a cash and carry basis. You will pay full cost for this product and it will be credited on your final bill. This product can be picked up at the council office Monday through Friday from 8am to 5pm or by appointment. Popcorn will be available on weekends as well based on availability of staff. Please text or call Tim Bouchard at

8 In 2015, a unit s commission percentage can easily be calculated. Forget jumping through hoops to get one, two, or three additional percentages! This calculation will be completed by the council in early October and noted in your unit s account in the popcorn system. In 2015, a unit can choose to use the prize program in the popcorn take order form. If a unit choses to use the prize program the unit will pay for the prizes at cost. If a unit decides not to use the prize program just pull the prize brochure out of the packet. All scouts participating in the sale will be eligible for high achiever prizes regardless. The order form for prizes and cost will be available on the council website. The sale ends Sunday, October 18. Manually add up all Scout popcorn orders. Use leftover popcorn to fill additional Scout orders. Place a final order (in case or container quantities) by October 20, at 11:59pm, to fill any remaining orders. Return any unsold popcorn by October 21st, from 9am to 5pm Return excel spreadsheet with scouts product sales and prize that was selected. Using the Excel spreadsheet popcorn prize order form provided by the council, complete each Scout s prize order by October 21st. Each Scout who sold at least one container should be listed on the prize order form. Pick up the final popcorn order at Fisher Beverage on November 6. Distribute popcorn to Scouts for final popcorn delivery to customers before Thanksgiving. Pay your unit s popcorn invoice by October 21st. Amount due is: retail price minus unit s commission. No commission checks are issued to units. Checks should be made out to BHAC-BSA. Checks made out to a unit will not be accepted as a form of payment to the council. Units that do not pay their bill on-time will experience a delay in receiving prizes. Congratulations! You completed the sale! Pat yourself on the back! Thank the other adults that helped make your sale a success. 7

9 Increase your unit s popcorn sales by equipping Scouts with the ability to accept credit cards anytime, anywhere using Pay Anywhere. Accept credit cards on your smartphone or tablet. No cash, no problem! The opportunity for people to use a credit card increases your popcorn sales and fundraising profits. Easy, cost-effective and secure payment processing. Lowest rates in the business at 2.69% per swipe with no monthly fees, monthly minimums or cancellation fees. Superior technology and robust software options provide a simple customer experience and no-hassle sales. Powered by a multi-billion dollar credit card processing company, PayAnywhere is the ideal solution for organizations of all sizes. 1. Go to the Camp Masters website 2. Click on PayAnywhere Credit Card Program. 3. Find your council. 20 Mystery Houses are scattered throughout the Black Hills Area Council. Check the Black Hills Area Council website every Friday for a new clue to help you find a Mystery House. Be the first Scout to stop by the Mystery House while selling popcorn, and win an awesome prize! The official start date is September 18th. The first Scout to make a popcorn sale at a Mystery Popcorn House will receive a Golden Ticket from the homeowner and an opportunity to win a $400 Best Buy Gift Card! The Golden Ticket can be redeemed for a special prize at the council office at 144 North Street Rapid City, SD Best buy gift card drawing will happen after all Mystery Houses have been found or sale is complete. Clues to each house can be found at Additional clues will be posted on the website until all houses have been found. Scouts must be in a uniform and accompanied by an adult! A sale of popcorn is guaranteed! It could be your neighbor s house! 8

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