Inventory Control. Inventory: Getting Started. Overview. Defining inventory control information

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1 1 Inventory: Getting Started Inventory Control Overview The Inventory Control file contains information about the inventory requirements of your business. A control file contains key information about your business operation. It is called a control file because it controls certain program functions and default values. This document explains how to define your Inventory Control file. Defining inventory control information Select Setup / Inventory / Control. 1. Inventory valuation method Select Average to track inventory using average cost. If the Cost Pack Option is registered, select: Standard If using standard cost with average cost assumption. LIFO If using LIFO (last in first out). FIFO If using FIFO (first in first out).

2 Inventory: Getting Started - Inventory Control 2 Comparison of valuation methods: See Inventory Valuation Methods for more information. Changing valuation methods: See Changing Location or Valuation Method for more information. CounterPoint documentation presents examples using the Average cost method, without serial costs. Special notes are included, as appropriate, for other valuation methods. 2. Use serial costing? (Not applicable) displays if you entered a valuation method other than Average in field 1, or if the Serial/Lot Number Tracking Option is not registered. Yes No To use the real cost of a serialized item (instead of the average cost) when processing the item. To use the average cost for serialized items. 3. Allow standard cost entry? If you are using standard costing as your inventory valuation method, this field defaults to Yes and may not be changed. Specify whether to allow entry of a standard cost for each item. If you answer Yes, you may enter a standard cost for each item in the Item file. This standard cost is not used for cost accounting purposes. The standard cost is visible on various screens and reports, can be printed on forms, and can be used for calculating commissions. 4. Main location Enter the ID of the main (or only) location. We recommend using MAIN as the ID of the main location, whether or not you are using multi-location. 5. Use multi-location? Yes No If you have more than one location where inventory is kept, and you want to track inventory at more than one location. If only one location tracks inventory. 6. This location If you answered No to Use multi-location?, or if System type in System / Registration is Hub, this field defaults to the location specified as the Main location, and cannot be changed. If System type in System / Registration is Remote store or P.O. On-the-Go, this location must be different than the location entered for Main location. Enter the location ID of this location.

3 Inventory: Getting Started - Inventory Control 3 7. Use multi-location pricing? (Not installed) displays if the Price Pack Option is not registered. (Not applicable) displays if you answered No to Use multi-location? Yes To allow different prices for the same items at different locations. No To keep prices the same across locations. Default price mode This field only displays if you answer Yes to Use multi-location pricing?. Specify whether the Item price or the Location price appears as the default in Inventory / Items. Regardless of default specified here, you can change the price when entering item prices. Default qty mode This field only displays if you answer Yes to Use multi-location pricing?. Specify whether the Item quantity on hand or the Location quantity on hand appears as the default in Inventory / Items. 8. Sales register format Full For a format that shows all detail for each transaction to be posted. Brief For a format that shows one line of information for each item by transaction type, location, and transaction date. NOTE: The Full version of the Inventory Activity Journal prints the item description that was entered on the tickets, while the Brief version prints the Item file description. When end of day posting is performed in Point of Sale, or when invoices are posted in Order Entry, an Inventory Activity Journal is automatically generated in the format specified here. For LIFO and FIFO methods, layers are printed regardless of the format specified here. 9. Keep inventory history? Specify whether to retain a history of all posted inventory transactions. If you answer Yes, the detailed transaction history for each receiving, transfer, adjustment, etc. is available for viewing and reporting. This detail is retained in the Merchandise History file. You must answer Yes if you want to use any of the following selections: Inventory / View / Inventory history Inventory / Reports / Standard / Inventory history Inventory / Reports / Merchandising / Consolidated Grids (detailed period reporting) Working with inventory history: See Working with Inventory History for more information.

4 Inventory: Getting Started - Inventory Control Keep merchandise history? Specify whether to retain a history of merchandise activity (e.g., purchasing, sale, transfer, etc.) for your items. NOTE: If you answer Yes and already have items defined, you must build merchandise sequence records for those existing items, using File Utilities / Special / Inventory / Rebuild merchandise sequence, to enable merchandise reporting. In addition, if processing of transactions has taken place prior to answering Yes, you must build history for those items, using File Utilities / Special / Inventory / Recalc merchandise history. Working with merchandise history: See Working with Merchandise History for more information. 11. Track markdowns? (Not applicable) displays if you answered No to Keep merchandise history?. Specify whether to keep a record of markdowns taken in the Merchandise History file. You must answer Yes if you plan to use the Markdowns functions and to report markdowns. In CounterPoint, markdowns are reductions to the retail price (Price-1) for an item. Working with markdowns: See Processing Markdowns for more information. 12. Use regular price? If you answered Yes to Track markdowns?, this field defaults to Yes and cannot be changed. Specify whether to track regular price for your items. You should answer Yes if you want to take full advantage of the merchandising reports. If you are not tracking markdowns, regular price can still be used as another printable price for your items. 13. Number of price levels Enter the number of price levels to use for item pricing. For example, if you enter 1 here, you will be able to set only Price-1 for each item. Price Pack Option registered? No 3 Yes 6 # of price levels allowed 14. Number of price decimals 2 To use two decimal places in item prices. 3 To use three decimal places.

5 Inventory: Getting Started - Inventory Control Number of quantity decimals Enter the number of decimal places allowed for item quantities, from 0 to 3. WARNING: If you change from a larger number of decimals to a smaller number after using the system, you may have non-visible data, and your system may behave strangely. 16. Use sale prices by 17. Use contract prices by Specify up to three types of sale prices and contract prices to use when selling items in Point of Sale or Order Entry: Item For sale (or contract) prices by item. Category For sale (or contract) prices by item category. Sub-category For sale (or contract) prices by item sub-category. Press Enter for None, if you don t use sales (or contract) prices. Sale price A price in effect for an item, or a group of items, for a specific period of time. Contract price A price in effect for an item, or a group of items, for a specific customer. Sale or contract price type Item Category Sub-category Applies to A specific item All items with the same category All items with the same sub-category

6 Inventory: Getting Started - Inventory Control 6 Use Inventory / Prices / Sale prices (or Contract prices) to define sale (or contract) prices by item, category, or sub-category. NOTE: The prices you define in either of these selections are used for determining an item s price only if the price type (item, category, or sub-category) has been activated in Setup / Inventory / Control. The price types entered here are used to determine item prices when: Selling an item in Point of Sale or Order Entry Printing the Item Price List Printing the Actual Customer Price List Because the number of types entered here has an effect on system performance in Point of Sale and Order Entry, you should only specify the sale and contract price types you actually plan to use. Working with sale and contract prices: See Working with Prices and Prices for more information. Use alternate contracts? This field appears if you select to use any type of contract price. None Customer categories Parent customer # If you want to allow contract prices only by individual customer. To allow contract prices by customer categories as well as by individual customer. To allow contract prices by parent customer # as well as by individual customer. If you answer Customer categories, you can specify for each contract price whether that contract is for an individual customer or for an entire customer category. If you answer Parent customer #, contract prices may be defined only for individual customers. If a customer does not have a valid contract price, but that customer is assigned a parent customer (in Customers / Customers) who does have a valid contract price, then the contract price for the parent customer will be used in Point of Sale and Order Entry. The customer s own contract price takes precedence over the parent customer s contract price. 18. User-defined item attributes Enter up to four additional classifications to use for inventory items. Press Enter for None at either field. A second pair of attributes may be defined only if the first pair is also defined. NOTE: Within a pair of attributes, each attribute is independent of the other. The second attribute is not a subset of the first attribute in a pair. Your entries here are displayed as field names in Inventory / Items (where you may enter different attribute values for each item), and are used as selection criteria for various reports.

7 Inventory: Getting Started - Inventory Control Item profile prompts Enter descriptions of up to two additional fields to use for items. At either field, press Enter for None. A second field may be defined only if the first is also defined. Your entries here are displayed as field names in Inventory / Items, where you may enter information in the corresponding field. These fields may be used to track information about your items that is not pre-defined in Inventory / Items. Format This field appears only if you enter an item profile prompt. Alphanumeric Uppercase Date Numeric (0-5 dec) To allow alphanumeric entries in this field. To allow alphanumeric entries in this field and convert all alphabetic characters to uppercase. To allow only date entries. To allow only numeric entries with no decimal places, or up to five decimal places. 20. Item auto-display note ID Enter the item note ID to use for automatic note display. Leave <blank> if you don't want to automatically display notes. Item notes with this ID display automatically when the item is entered in Point of Sale or Order Entry. 21. Allow blank category? Yes No To allow the entry of blank item categories. To prevent the entry of blank item categories. Allow blank sub-category? Yes No To allow the entry of blank item sub-categories. To prevent the entry of blank item sub-categories. 22. Log changes to Items? Specify whether to record changes made to item files. If you select Yes, CounterPoint records and logs significant changes to item data, including the addition, deletion, and renumbering of item records, as well as changes to item prices, costs, and other maintained fields (e.g., descriptions, categories, subcategories, vendors, codes, and units). To review logged item changes select Inventory / Reports / Standard / Item change log to generate the ITEM CHANGE LOG report.

8 Inventory: Getting Started - Inventory Control Template item number Enter the number of the item to use as the template whenever a new item is created. If you specify a template item number, default values for each item added using Inventory / Items or Data Interchange / Import inventory are provided by this template item. If no template item number is specified, the system will provide defaults. 24. Next barcode number Enter the next barcode number to assign an item. If you don t want to use system-assigned barcodes, leave <blank> to skip this field. Use this field to assign your own in-house barcodes to your items. If you only use manufacturer s barcodes, leave this field blank. When entering barcodes for your items, you can press F1 to assign the next barcode number shown here. Each time a barcode is assigned in this way, the number in this field is incremented by 1. System-generated barcodes can be issued that comply with UCC standards for 12-digit UPC s where the 12th digit is a check digit. If you want to use system-generated 12-digit UPC barcodes, you must specify an 11-digit number in this field. NOTE: If you are using internally assigned UPC codes, the Uniform Code Council has specified that your internal barcodes should begin with the digit 4. A reasonable starting value for internally generated UPC s would be NOTE: If you specify an 11-digit number in this field, and you also specify to append 4 digits for grid barcodes in the next field, valid 12-digit UPC barcodes cannot be generated for individual cells (color/size combinations).

9 Inventory: Getting Started - Inventory Control 9 Append 4 digits for grids? Specify whether you intend to add four additional digits to the item barcode to create specific color/size barcodes. If you intend to use system-assigned barcodes for your gridded items, answer Yes. After assigning the next barcode number to the item, you can auto-generate grid (color/size) barcodes using system defaults to append the four digits specific to each color/size. (See Defining grid barcodes in Defining Items for more information.) NOTE: If you answer Yes, four zeros will automatically be appended to any systemassigned barcode that is assigned to a non-gridded item. 25. Auto-assign item numbers? Yes No To enable the system to automatically assign item numbers to new inventory items. If you want to assign all new item numbers manually. New item indicator (Not applicable) displays if you answer No to Auto-assign item numbers? Enter the characters that the user will enter as the Item number of a new item, to indicate that a system-assigned item number should be used. You should specify characters here that won t be used as an actual item number or barcode. You may not use characters that are already an item number or barcode in your system. Example If you specify NEW as the new item indicator, you would enter NEW when requested for the item number of a not-on-file item. When you have completed defining the item, the actual system-assigned item number would replace NEW. If you enter characters other than NEW for the item number, those characters are actually used as the item number. Item number prefix method None If you don t want to use item number prefixes. Vendor Category Category / Sub-category To begin each system-assigned item number with the number of that item s primary vendor. For Category. For Category / Sub-category. If you choose to use a vendor number prefix, you must specify a vendor number when defining the new item. That vendor number is then used for the beginning characters of the new item number. If you are using an item number prefix, your reports and screens will be better organized if your prefixes are the same length, particularly if those prefixes are numeric.

10 Inventory: Getting Started - Inventory Control 10 Number of digits Enter the number of digits (from 3 to 9) to use in the system-assigned item number To create the new item number, the system attempts to locate the highest existing item number with the number of digits specified here and increments it by 1. If you indicated use of the vendor number prefix (in the previous field), the vendor number is added to the beginning of the number. NOTE: For each vendor, the item number is incremented independently of the other vendor item numbers (e.g., ABC0001, ABC0002, XYZ0001, etc.). Example Using a setup of NEW as the new item indicator, with 4 digits and a vendor number prefix, if you specify item number NEW and assign vendor XYZ to the item, the system would automatically assign item number XYZ0001. WARNING: If you are using numeric vendor numbers and answered Yes to Use vendor number prefix?, you should never change this entry. Otherwise, your item numbers for different vendors may overlap (i.e., item number could be either vendor #0001 or vendor 10 - #00001). 26. Template vendor number Enter the vendor number of the vendor to use as the template whenever a new vendor is created. If you specify a template vendor number, default values for each vendor added using Inventory / Vendors / Vendors are provided by this template vendor. If no template vendor number is specified, the system will provide defaults. 27. Vendor auto-display note ID Enter the Vendor auto-display note ID to use for automatic note display. Leave <blank> if you don't want to automatically display notes. Any matching notes are displayed automatically when a vendor is selected in Purchasing / Purchase requests / Enter. 28. Vendor contact-1 prompt Vendor contact-2 prompt Enter the vendor field names to be used throughout the system. For example, you can set up your system so that each vendor has a field for Contact, Phone, Fax, and Cell. Press F1 or leave <blank> for default settings.

11 Inventory: Getting Started - Inventory Control 11 Keywords / Lookups 1. Minimum keyword length Specify the minimum number of characters that should be considered to be a keyword, from 1 to 9. Press Enter to default to 4. A keyword is a word or piece of information about an item that can be used to search for an item virtually anywhere an item can be entered, using the F9 LookUp. Each separate word of at least the number of characters specified here in either line of an item s description is considered a keyword. Individual words are considered to be any text separated by a space or comma. For gridded items, each color and size name is considered to be a description keyword. NOTE: Keywords can require significant amounts of disk space. Item keywords are stored in the Keywords file, which stores all CounterPoint keywords. 2. 1st/2nd/3rd/4th keyword method Specify up to four keyword methods to use when searching for items, in the order in which they will be used. Select from: 1st desc line Description line 1 Sub-category Sub-category Vendor prod-# Vendor product # Full desc Full description 2nd desc line Description line 2 Categ/Sub-categ Category/sub-category Vend-#/vend prod # Vendor #/vendor product #

12 Inventory: Getting Started - Inventory Control 12 Press Enter at any method, for None. NOTE: If you select Vendor prod-# you will be able to enter the vendor s item number at Item Number to identify an item without using the lookup function. Identifying the item in this manner is available when entering tickets, orders, and layaways in Point of Sale, when entering orders in Order Entry, when entering purchase requests in Purchasing, and when entering receivings in Purchasing. Default method The 1st keyword method is the default method initially used to search for items if you select to use a default item lookup method of Keyword. (See Default item lookup method below.) Updating keywords When item information that is used as a keyword method is entered or changed, the item keywords are updated in the Keyword file. Changing keyword methods If you change a keyword method after setting up your items, you must run File Utilities / Special / Inventory / Rebuild item keywords to rebuild the Keyword file. 3. Default item lookup method Item number To default to item lookup by item number. Description To default to item lookup by item description. Keyword To default to item lookup by keyword. The method selected here is used as the default when using the F9 item lookup. The actual lookup method used may be changed at any time when using the F9 item lookup. 4. Lookup format by item number/description/category/vendor/oth keyword Press F1 to select the format in which CounterPoint displays items in the Lookup items window for each lookup method. Select from: Item number, Description-1, Description-2, Category Item number, Description-1, Category/Subcategory, Vendor-#, Price-1 Item number, Description-1, Category, Vendor-#, Vendor-product-# Item number, Description-1, Category, Price-1, Quantity-available Item number, Description-1, Description-2, Quantity-available

13 Inventory: Getting Started - Inventory Control Default stock view method Specify whether the Lookup items window displays non-stock and out-of-stock items by default. All items In-stock items To display all items by default during an item lookup, including nonstock and out-of-stock items. To display only those items in stock at the current location during an item lookup. 6. Remember last item lookup? This setting allows the Lookup items window to remember the last set of lookup parameters that were used from within a particular menu selection. If this setting is enabled, when you perform multiple F9 item lookups from a particular menu selection, each lookup after the first will automatically use the same parameters including the lookup method, filter criteria, and so forth as the previous lookup. This feature simplifies the process of looking up items by allowing you to quickly return to a particular list of items, without requiring you to reenter lookup parameters each time you perform a lookup. Never To never remember the last item lookup. Always To always remember the last item lookup. On demand To display the remembered lookup only after pressing F3 to recall it. NOTE: Only the previous lookup is remembered and it is only remembered within the current menu selection. In other words, if you exit and return to a menu selection, the last set of lookup parameters you used is remembered. However, if you perform an item lookup from a different menu selection, your previous parameters are not remembered.

14 Inventory: Getting Started - Inventory Control 14 Transfers This screen appears only if you specified to use multi-location on the first screen. Processing transfers: See Transferring Inventory for more information. 1. Next transfer number Enter the number to assign to the next transfer out entered. Press Enter for None. Each time a new transfer out is entered, you may use this transfer number, which will then be incremented (increased by 1) automatically. Always auto-assign? Specify whether to always auto-assign the Next transfer number value to new transfers automatically. Select Yes to require auto-assigned numbers for all new transfers created in Inventory / Transfers / Transfer out / Enter, as well as for new transfers generated automatically through Inventory / Transfers / Transfer out / Transfer advice or by receiving an allocated purchase order.

15 Inventory: Getting Started - Inventory Control Transfer authority This field applies only if System type in System / Registration is Remote store or P.O. On-the-Go. Otherwise, (Not applicable) displays. This location To allow this location to create and post transfer out s shipped from this location only. Any location To allow this location to create and post transfer out s shipped from any location to any other location. Press Enter for None, if this location is not allowed to create transfer out s. If you answer None, this location may still receive transfers. Allow immediate posting? Specify whether to allow use of F2 for posting individual transfer-out documents in Inventory / Transfers / Transfer out / Enter. 3. Transfer value to display Last cost To display the last cost of each transfer. Retail value To display the total retail value (Price-1). Leave <blank> for None (no value displays). This field determines whether merchandise value displays as you enter line items on a transfer-out request, and which value (if any) displays. 4. Reconciliation method As shipped & ignore variance As shipped & charge to-loc As received & ignore variance As received & charge from-loc Enter Transfer as shipped and ignore variance. Transfer as shipped and charge variance to to-location. Transfer as received and ignore variance. Transfer as received and charge variance to from-location. Manually enter a reconciliation method for unmatched lines when reconciling transfers with Inventory / Transfers / Reconcile transfers / Enter. The method you select here is used as a default and is assigned automatically to lines whose shipped and received quantities don t match ( unmatched lines), allowing automatic reconciliation at the main location. The main location can change the method at the time of reconciliation. Transfer as shipped methods create a transfer transaction for the quantity shipped, and transfer as received methods create a transfer transaction for the quantity received. If you specify a method that charges the variance, an adjustment transaction is also created.

16 Inventory: Getting Started - Inventory Control 16 Method As shipped & ignore variance As shipped & charge to-loc As received & ignore variance As received & charge from-loc Manual Inventory adjustment transaction No adjustment transaction created. Created for the to-location for the variance quantity. No adjustment transaction created. Created for the from-location for the variance quantity. Depends on the manual reconciliation performed. 5. Force reconciliation for Specify which transfers must be reconciled. All documents For all transfers. Exception documents For exception documents only. Exception lines For exception lines only. Exception document An exception document is a transfer that contains at least one item for which the quantity received is different than the quantity shipped. If there is an exception on the transfer, the transfer isn t finalized (transfer transactions aren t created) for any line item on that transfer until the exception is resolved during reconciliation. Exception line An exception line is a line item on which the quantity received is different than the quantity shipped. The transfer is finalized for other lines on that transfer. NOTE: Reconciliations can only be performed at the main location. 6. Default transfer-out form ID 7. Default transfer-in form ID Enter the ID of the form to use as the default for printing transfer-out (or transfer-in) documents. Leave <blank> for no default. NOTE: You may specify a form ID that hasn t yet been defined in the Forms file (*** Not on file *** displays), but the form must exist in the Forms file prior to actually printing it. 8. Auto-generate tags for Transfer outs Transfer ins To automatically generate tags for transferred items when a transfer-out is posted. To automatically generate tags for transferred items when a transfer-in is completed. Leave <blank> if you don t want to automatically generate tags for transferred items. Tags created for items when they are transferred can be used at a later time to print labels for these items.

17 Inventory: Getting Started - Inventory Control 17 Using tags: See Working with Tags for more information. Number of labels per item This field appears only if you choose to automatically generate tags for either transferouts or transfer-ins. Specify the number of labels to print for each transferred item. Press F2 to default to the transaction quantity. 9. Consolidate transfer lines? Specify whether to automatically consolidate multiple transfer lines for the same item into a single line. To ask the user whether to consolidate multiple transfer lines, select Prompt user. This capability is useful for merging multiple color/size cells into grid format or for merging multiple transfer entries for the same item into a single transfer line. 10. Commit qtys at sending loc? Specify whether to commit transfer quantities at the sending location. At receiving loc? Specify whether to commit transfer quantities at the receiving location. If you answer Yes to either of these questions, any transfer quantities will be committed at the designated location. NOTE: Serial and lot commitments are not affected by these fields. WARNING: If you change either of these fields at any time, you must then select File Utilities / Special / Inventory / Recalc inventory quantities at the Hub to ensure data integrity.

18 Inventory: Getting Started - Inventory Control 18 Grids / Apparel Working with grids: See Working with Grids for more information. 1. Default grid tag order Normal To use a default method of normal tags. Reversed To use reversed tags. Example An item grid may be defined with Sizes of 7, 8, and 9 across the top and Colors of RED and BLUE down the side. When using normal tag order, you would see BLUE/7. When using reversed tag order, you would see 7/BLUE. Reversed tags are appropriate for items such as shoes, which should display a size/width of 7/B instead of B/7. The method you select here determines only the default tag order used for gridded items. You may specify either method for individual gridded items, using Inventory / Items. 2. Default grid format Normal To use a default format of normal when setting up items. Compressed To use a compressed format.

19 Inventory: Getting Started - Inventory Control 19 Grid format Digits per cell Columns per screen Maximum # of columns Normal Compressed Your answer determines only the default format used for gridded items. You may specify either format when initially setting up a gridded item. NOTE: Compressing a grid doesn t change the quantity values stored for the grid; it simply displays and prints only the last three integers of the quantity. 3. Character for 1/2 sign Enter the keyboard character to represent ½ when defining grids or entering a color/size. If you don t use the character ½, leave <blank> for None. Most computer systems don t allow entry of the value ½ as a single character on the keyboard. You should specify a character that is not used elsewhere in the color/size names. For example, * or + might be good choices, but 5 or A would not. Translate on This field is available only if you specify a character to substitute for ½. Screen To change the 1/2 substitute character to ½ on Screen displays only. Reports On Reports only. Screen & reports On Screen and Reports. Screen, reports & On Screen, Reports and Labels. labels NOTE: Not all printers are capable of printing the ½ character (hex AB). 4.Print grid lines using Graphics Text Horizontal only To print grid lines graphically (if your printer has graphics printing capabilities). To print grid lines using standard text characters (horizontal underlines and vertical bars). To print grid lines using only horizontal underlines with no vertical lines. Graphic printing of grids takes a bit longer, but presents a more attractive grid.

20 Inventory: Getting Started - Inventory Control Use oversize prices? (Not installed) displays if the Price Pack Option is not registered. Yes No To allow specific grid colors or sizes to be assigned a surcharge or reduction over the item price. If all colors and sizes for each gridded item have the same price. This feature is useful if certain sizes carry a premium charge, such as XX-Large shirts. Kits This screen displays only if the Kits Option is registered. 1. Component update method: Prebuilt kits / Miscellaneous kits To track component usage, specify which history to update for components at time of assembly (prebuilt kits) or at time of sale (miscellaneous kits). No update For No update. Qty-sold To update Qty-sold for kit components. Qty-sold & costs To update Qty-sold and costs. Qty-sold, costs, & sales To update Qty-sold, costs, and sales.

21 Inventory: Getting Started - Inventory Control 21 Kit type When are component history statistics updated? When are kit item history statistics updated? Simple At assembly time At time of sale Tracked At assembly time At time of sale Miscellaneous At time of sale At time of sale WARNING: If you select to update Qty-sold, costs and/or sales figures for kit components, monthly history is affected but ticket history is not. Any reports based on a combination of monthly history and ticket history may show a discrepancy. 2. Miscellaneous kit distribution methods: Sales distributions / Cost of goods distributions Parent sales account Component sales account To distribute sales (or cost of goods) figures for miscellaneous kits to the Parent item sales (or cost of goods) account. To distribute to each Component item s sales (or cost of goods) account. Distributions are updated when a ticket or Order Entry invoice is posted. If you answer Sales amount distributed is Cost of goods amount distributed is Parent sales account Component sales account The total kit sale amount. An allocated sale amount for each component, based on the component's proportion of the kit s total extended cost. The sum of the extended component costs. Each component s extended cost.

22 Inventory: Getting Started - Inventory Control 22 Rentals 1. Next rental ID Enter the number to assign to the next rental ID entered. Leave <blank> for None. Rental ID s are assigned to each individual unit of each rental item. Each time you enter a new rental ID, you may use the rental ID number entered here, which will then be incremented (increased by 1) automatically. 2. Rental deposit item number Enter the item number to use for rental deposits. Leave <blank> for None. If you charge a rental deposit at the time of rental, this item is automatically added to the ticket with a price in the amount of the deposit charged. When the item is returned, this item is added to the ticket with a price in the amount of the deposit to be refunded. If you specify None, no rental deposit is added to the ticket automatically. 3. Rental late fee item number Enter the item number to use for rental late fees. Leave <blank> for None. If you enter an item number here, CounterPoint will automatically calculate the default late charge for late rental returns. If you specify None, CounterPoint will not calculate late charges or add them to the ticket.

23 Inventory: Getting Started - Inventory Control Use rental return log? Specify whether to enable use of the rental return log. Rental returns that are processed through ticket entry will appear on end of day posting journals just like any other item sold or returned. Rental returns that don t involve money (i.e., payment was made at the time of rental, and no deposit refund or late charges are due) may be processed using Point of Sale / Rentals / Returns instead of ticket entry. However, returns that are processed using Point of Sale / Rentals / Returns don t appear on any posting journals. If you want to maintain a log of all returns, regardless of whether they were processed through ticket entry or Point of Sale / Rentals / Returns, you should answer Yes to use the rental return log. NOTE: Returns processed using Point of Sale / Rentals / Returns will appear in the log as soon as the return is entered. Returns processed through ticket entry will be added to the log during end of day posting. You can print or purge the Rental Returns Journal at any time using Point of Sale / Rentals / Returns journal. 5. Next confirmation number Enter the next confirmation number to assign for rental reservations. If you don t want to assign confirmation numbers to rental reservations, leave <blank> for None. CounterPoint will automatically assign a confirmation number to each new rental reservation if you enter a number in this field. The format of the confirmation number is: SSS-###### where SSS is the store number and ###### is the number from this field. Each time a confirmation number is assigned, this field is incremented by 1. NOTE: If you enable confirmation numbers, you will be able to look up rental reservations by rental ID or by confirmation number, but not by customer name. Customer names can only be used to look up rental reservations if confirmation numbers are not enabled.

24 Inventory: Getting Started - Inventory Control 24 Seasonal min/max quantities 1. Use seasonal min/max? Specify whether to use seasonal minimum/maximum quantities. 2. Descriptions Enter a description for each season you want to use. After you define your seasons, use Inventory / Inventory / Min/max / Enter to define seasonal minimum and maximum quantities per location for each item. Enter or look up the Location and Item number (and Colr/Size, for a gridded item) for the inventory record you want to edit, and then enter the appropriate Maximum-qty and Minimum -qty values for each season for the selected item at the specified location.