BUILDING A BETTER USER

Transcription

1 2014 BUILDING A BETTER USER TUG NATIONAL USERS CONFERENCE The Users Group for Sage 300 Construction and Real Estate & Sage Estimating May 6-9, 2014 Gaylord Texan Resort & Convention Center Grapevine, Texas EXHIBITOR PROSPECTUS

2 2014 TUG NATIONAL USERS CONFERENCE The Users Group for Sage 300 Construction and Real Estate & Sage Estimating (TUG) is a professional organization committed to supporting the users of Sage 300 CRE & Sage Estimating software an application used by construction and real estate professionals to track their projects lifecycles. The guiding purpose of TUG is to help our members be more productive, accurate and knowledgeable with the greatest The Users Group for possible camaraderie. TUG s motto is Power to the User. We Sage 300 Construction and Real Estate & Sage Estimating believe that by providing our members with elevated support it allows them to sustain a greater level of productivity in their respective industries. After all, the overall positive outcome achieved is not only beneficial to our strong membership base, but also to new users. Membership in TUG has countless benefits from networking opportunities to resource centers designed to guide users to productive solutions. TUG has over 1,100 member companies and over 2,600 active user profiles on our website. We have members located all over the United States and Canada, as well as the Caribbean, Australia and Mexico. TUG services users of all of the modules in Sage 300 CRE & Sage Estimating. Our members include owners, CEOs, CFOs, controllers, estimators and project managers, giving you an opportunity to get your products and services in front of the decision makers. The TUG National Users Conference is the largest conference in the country geared specifically toward users of Sage 300 CRE & Sage Estimating. We offer over 195 different educational sessions spread over four days. Our attendees include owners, presidents, directors, controllers, vice presidents, accountants, estimators and project managers from companies all over the United States, Canada and the Caribbean. Benefits of exhibiting and sponsoring at the conference include: Connect current and potential customers to your products and services; Create a strong network and expand your circle of influence into the Sage 300 CRE & Sage Estimating user community; Three days of exposure in the conference exhibit hall; and Over 500 attendees, many of whom are the key decision makers! Need additional information? Want to create your own customized package? Contact Jen Sanford at or jsanford@meetingexpectations.com. 2

3 EXHIBIT SHOWCASE BOOTH PRICING Booth Package Member $2,500 Non Member $3,125 Each booth includes: 6-foot table 2 chairs Wastebasket ID sign Inclusion in program guide 2 conference registrations Additional items are not included and may be procured through our general contractor. TUG will have an exclusive partner for lead retrieval units to provide you the best quality equipment and pricing. Upgrade your visibility with additional conference sponsorship opportunities, host an information session or advertise in the attendee conference brochure. 3

4 Traffic Generators (Marketing and Brand Awareness) All sponsors will receive recognition in the program guide, the conference website and onsite signage. Computer (Exclusive) $10,000 Sponsor the lab computers where the home page will be your company URL and the screen saver and wallpaper will be your logo. Flash Drive with Conference Materials (Exclusive) $5,000 Flash drive will include sponsor logo and contain a folder of sponsor promotional material, as well as all conference materials. Each attendee at the conference will receive a flash drive. TUG Party Sponsor (Exclusive) $5,000 The Thursday evening party is sure to be one attendees won t want to miss. Sponsor the party and take credit for a fun and friendly evening of good food, flowing beverages and lots of socializing. Notebook with Pen (Exclusive) $3,500 Notebook will include sponsor logo. Conference Bag (Exclusive) $2,500 Conference bag will include sponsor logo. Mouse Pads for Hands-On Lab Rooms (Exclusive) $2,500 Mouse pad will be created with sponsor s logo or provided graphics and will be placed with each computer in all lab rooms. Graphic must be approved by TUG. Badge Lanyard (Exclusive) $1,500 Lanyard will include sponsor logo and company URL. Registration Confirmation (Exclusive) $750 Sponsor the that every confirmed registrant receives once they ve completed the online registration process. will include your company logo and URL and a brief description of your company. Final Logistics (Exclusive) $750 Sponsor the that every confirmed registrant will receive approximately one week prior to the conference. This will contain important conference information, as well as your company logo and URL and a brief description of your company. 4

5 Advertising Conference Invitation Ads ( ed to over 16,000 users) Full Page $750 Half Page $500 Quarter Page $250 Onsite Conference Guide Ads Full Page $600 Half Page $300 Quarter Page $200 Web Banner on Conference Website (limit of 2 available) $500 Include your banner advertisement on the conference website and be recognized each time anyone visits the site. Banner ad will run from the date received (with agreement and payment) through the end of the conference. Ad Specs: All ads will be a four-color process. Please make sure the ad does not have a rule around. Please include any necessary fonts or convert fonts to outlines to avoid display issues. Full Page: 7.5 W x 10 H Half Page: 7.5 W x H Quarter Page: W x H Acceptable File Formats: Photoshop CS3 or higher (.PSD or JPG): Files MUST be saved at 300 dpi in CMYK mode. Illustrator CS3 or higher (.AI or.eps): Files MUST have fonts converted to outline; Convert any spot colors to CMYK. Include any support files necessary. Portable Document Formats (.PDF): Please save PDFs with the PDF/X-1a: 2001 or High Quality setting in Adobe Acrobat. The target distribution date for the conference brochure is the first week of February. Ads should be ed no later than January 6, 2014, to jsanford@meetingexpectations.com. Educational Conference Sessions Full Session (90 minutes) $850 Vendor Mini Session (30 minutes) $400 (Vendor mini sessions are part of the all-day Special Topic series. Please contact the TUG office for more information and details on available sessions.) 5

6 EHXIBIT HALL SCHEDULE Tuesday, May 6, :00 PM 5:00 PM Exhibitor Move In Wednesday, May 7, :30 AM 7:30 PM Trade Show Open 7:30 AM 8:30 AM Breakfast in Exhibit Hall 10:00 AM 10:30 AM Refreshment Break in Exhibit Hall 12:00 PM 1:00 PM Lunch in Exhibit Hall 3:30 PM 4:00 PM Refreshment Break in Exhibit Hall 5:30 PM 7:30 PM Vendor Reception in Exhibit Hall Thursday, May 8, :30 AM 5:30 PM Trade Show Open 7:30 AM 8:30 AM Breakfast in Exhibit Hall 10:00 AM 10:30 AM Refreshment Break in Exhibit Hall 12:00 PM 1:00 PM Lunch in Exhibit Hall 3:30 PM 4:00 PM Refreshment Break in Exhibit Hall 5:30 PM 7:30 PM TUG Annual Party Friday, May 9, :30 AM 1:00 PM Trade Show Open 7:30 AM 8:30 AM Breakfast in Exhibit Hall 10:00 AM 10:30 AM Refreshment Break in Exhibit Hall 12:00 PM 1:00 PM Lunch in Exhibit Hall 1:00 PM 5:00 PM Exhibitor Move Out Full conference schedule will be available online by mid-december. 6

7 Advertisement & Exhibitor Opportunities Fill out online at or complete form and return to the TUG Office. 50% payment is due at signature and remaining balance due by March 1, Contact info: F: P: Contact Information Name Company Title Address Phone Number Payment Information Check or Money Order (made payable to TUG) Mail to: Meeting Expectations (TUG) 3525 Piedmont Rd Building Five, Suite 300 Atlanta, GA Fax: Visa MasterCard AMEX Name on the Card Credit Card Number Expiration Date CVV Billing Address Signature Conference Brochure & Invitation Ads: Conference Invitation Ads ( ed to over 16,000 users) Full Page...$750 Half Page...$500 Quarter Page... $250 Onsite Conference Guide Ads: Full Page...$600 Half Page...$300 Quarter Page...$200 Web Banner on Conference Website...$500 TUG Affiliate Members receive a 20% discount on all booth pricing. Join today! Exhibit Space only (please select below): 10 X 10 Booth Member Rate...$2, X 10 Booth Non-Member Rate...$3, X 20 Booth Member Rate...$3, X 20 Booth Non-Member Rate...$4,625 Additional Booth Staff (above two) Member Rate... $450 Additional Booth Staff (above two) Non-Member Rate... $550 Exhibitor registration codes will be sent four weeks prior to the conference. Conference Session: TUG provides the opportunity for you to present an educational session featuring your products and/or services. All sales presentations and sales information will need to be distributed during your assigned time only. All session material for the TUG flash drive (distributed to all conference attendees) should be received by TUG no later than March 1, You may present more than one session. Availability is limited and assigned on a first-come, firstserved basis. Sessions are only available to companies that are exhibiting at the conference. Conference registration fee is not included in the cost of the session. Session Presentation(s)...$850 ea. Vendor Mini Session(s)... $400 ea. Session Leader s Name Session Title 7

8 Exhibitor Terms & Conditions Through the submission of this contract for the 2014 TUG National Users Conference, exhibitor and all booth staff agree to the following terms and conditions. Please contact the TUG show management with any questions. TUG reserves the right to cancel a contract or deny access to the conference to any exhibitor who fails to follow these rules. Note: For the purposes of this document, show management refers to The Users Group for Sage 300 Construction and Real Estate & Sage Estimating and Meeting Expectations, their officers, directors, employees and agents. Exhibit Space Agreement: By submitting the agreement for exhibit space, the exhibitor releases Show Management from any and all liabilities to exhibitor, its agents, licensees or employees that may arise as a result of submission of an agreement or participation in this exhibit. Acceptance of an agreement does not imply endorsement by Show Management of the exhibitor s products, nor does rejection imply lack of merit of product or manufacturer. Show Management has the sole right to determine eligibility of any company or product for inclusion in the tradeshow. Show Management has the right to move any exhibitor s location in the exhibit hall for any reason. General Contractor: Exhibitor assumes full responsibility for their exhibit. Exhibitor understands that he/she must work with the show s General Contractor to obtain any necessary permits and to ensure booth meets Fire Marshall requirements. Non-compete Clause: Exhibitors must offer products / services that do not compete with the Sage 300 or Sage Estimating Softwares. Cancellation Policy: Ad cancellations cannot be accepted after December 31, Cancellations for sessions or exhibit space must be submitted in writing to jsanford@meetingexpectations.com or via fax to on or before March 1, 2014, to receive a 50% refund of the deposit. No refunds will be granted after March 1, Subletting of Space: Exhibitors may not assign, sublet or share any part of the space allotted to them, and may not advertise goods or services other than those manufactured or sold by them in the regular course of their business. Attendee List: Exhibitors will not have access to the full conference attendee list. Exhibit Space: All exhibit opportunities are on a first-come, first-served basis. Show sponsors will receive first choice of booth location. Decorations, signs, banners, etc., may not be taped, nailed, tacked, stapled or otherwise fastened to the permanent structure of the building. Helium balloons are not permitted within the facility. Adhesive-backed decals, stickers and paint are not to be used or distributed anywhere on the premises. Set-Up and Dismantling of Booth: Exhibitors are required to adhere to set-up and dismantle times set by Show Management. Exhibits shall remain fully intact until the exhibit area has closed for the conference. Each exhibiting company should have a representative present at the exhibit area throughout the exhibit hours and during the set-up and dismantling of their booth. Additional literature, product, storage crates or packing materials may be stored under your assigned table as long as there are no protruding items from the sides. Exhibitor is responsible for ensuring their area is free from any debris, etc., that could cause harm to a conference attendee. Shipping: Exhibitors are responsible for the shipment and delivery of equipment and material with charges to be paid by the exhibitor. Shipments should arrive no sooner than the date designated in your exhibitor manual. Exhibitors are also responsible for arranging return shipments from the hotel and will be responsible for any storage, cleaning and shipping charges for materials left on the show floor after the conclusion of the event. Security: Show Management, Meeting Expectations and the Gaylord Texan are not responsible for items taken from the exhibit spaces. We highly recommend your personnel remove all personal and valuable items such as laptops, etc., from your exhibit space each evening. Exhibitor Registration: Exhibitor personnel are required to register online prior to the conference in order to receive a badge to gain access to the exhibit area and other conference activities. Your exhibit package determines the number of complimentary registration(s) your company will receive for the conference. Additional personnel may be registered under the applicable registration rate. Exhibitors will be ed a registration code for online registration. Indemnity: Exhibitor agrees to indemnify Show Management, the Gaylord Texan, members, officers, directors, agents and employees of each of these entities and official general contractor against and hold them harmless for any claims arising out of the acts or negligence of the exhibitor, his agents, or employees, or out of labor disputes. Exhibitor further agrees to assume all risk and indemnify and hold harmless Show Management, the Gaylord Texan, members, officers, directors, agents and employees of each of these entities and official general contractor from an against any and all claims, liability expenses and damages of any kind or nature arising out of or in connection with damage to or loss of any property belonging to exhibitor or exhibitor s employees, agents, contractors, representatives, patrons and/or guests. 8

9 TUG AFFILIATE MEMBERSHIP APPLICATION Qualifications: Affiliate member s products and/or services cannot compete with Sage 300 and/or Sage Estimating software. Company Name Contact Name Address City State Zip Code Telephone Cell Website to be linked on TUGWeb Please company description and company logo, as you would like to appear on the TUG Web site, to: me@tugweb.com. (250 word limit) Membership Benefits: Access to content on TUGWeb.com Annual subscription to the monthly TUG Pulse newsletter May publish up to (2) educational articles (subject to TUG editorial review) per year in the TUG Pulse Listing on Affiliates page on TUG website, and hotlink from TUG website to Affiliate s site (1) complimentary quarter page ad per year in TUG Pulse (subject to space availability and TUG advertising policy) Half page ad in TUG Pulse $350 (subject to space availability and TUG advertising policy) Full page ad in TUG Pulse $700 (subject to space availability and TUG advertising policy) Advertise on TUG website As low as $250 per month (call TUG office for details) Opportunity to teach a session at the TUG annual conference (materials/content pre-approved by TUG) 20% discount on exhibitor booth at the TUG conference Sponsorship opportunities available at the TUG conference (call TUG office for details) Payment Information Annual fee of $ per company Check or Money Order (made payable to TUG) Mail to: TUG 3525 Piedmont Rd Building Five, Suite 300 Atlanta, GA Fax: Visa MasterCard AMEX Name on the Card Credit Card Number Expiration Date CVV Billing Address Signature 9