STUDENT EMPLOYEES FREQUENTLY ASKED QUESTIONS Employment Policy

Transcription

1 STUDENT EMPLOYEES FREQUENTLY ASKED QUESTIONS Emplyment Plicy What is the plicy fr wrking n-campus? Students must be enrlled and attending PLNU in the current semester in rder t be emplyed. Students may be enrlled n a full-time r part-time basis. The minimum GPA a student must maintain in rder t be emplyed is 2.0. Yu must have a scial security number. Hw many hurs may I wrk each week? Student emplyees are apprved t wrk a maximum f 20 hurs per week during the academic year, whether full-time r part-time. During the summer, student emplyees may wrk 25 hurs per week. D I receive vacatin r hliday pay? Student emplyees are nt eligible t receive vacatin r hliday pay. D I receive pay fr sick time? Yes, Califrnia law states student emplyees are granted 5 days (40 hurs) f sick leave each calendar year r upn hire. Unused sick leave will nt carry ver frm year t year. Yu may use sick time in increments f ne (1) hur. Yu may use yur sick leave t care fr a sick child, parent, spuse, grandparent, grandchild r sibling. Sick leave cannt be used as extra vacatin, hlidays, r fr any ther paid time-ff purpse. If the University finds that sick leave has been misused, sick pay will nt be awarded and yu may be subject t disciplinary actin. Sick leave is prvided t prtect yu against lss f incme during illness r injury. Emplyees may use sick leave fr the diagnsis, care r treatment f an existing health cnditin f, r preventive care fr themselves r a family member. Sick leave may als be used fr medical and dental appintments r fr an emplyee wh is a victim f dmestic vilence, sexual assault r stalking. Sick leave will nt be paid if yu have n sick leave benefits. If yu are absent due t illness, medical evidence f yur illness and/r medical certificatin f yur fitness t return t wrk may be required. Emplyees are nt permitted t take sick leave withut pay if they have sick leave available. All unused sick days will be frfeited upn terminatin f emplyment. Emplyees wh are rehired within ne (1) year f terminatin will receive reinstatement f their previus but unused sick leave balance. T request sick leave yu must request the time ff frm yur supervisr in advance r ntify them as sn as yu are aware that yu will need t use yur sick leave. Sick leave will nt be paid if yu fail t appear fr yur wrk shift.

2 First On-campus Jb I btained my first jb n-campus. What are the next steps? 1. Yur manager will hire yu in Wrkday. 2. Yu will cllect dcuments fr cmpleting yur I-9 frm when yu meet with a representative f Student Emplyment. Fr this prcess, please refer t the website fr the Department f Hmeland Security, search fr I-9 and review the list f acceptable dcuments. 3. Yu will prepare fr cmpleting the W-4 Withhldings tax frm with Student Emplyment. It is recmmended t visit the IRS gvernment site, and click n Current Prducts, Frm W-4, t familiarize yurself with the frm, specifically lines 5-7 t knw what yu will want t enter. It is nt necessary t print ff this frm as yu will cmplete this frm when meeting with the representative frm Student Emplyment. 4. Visit the Student Emplyment website, PLNUStudentEmplyment.cm, t register fr a New Student Emplyee Orientatin. I am an internatinal student. Are additinal dcuments required fr me? Yes! Yu will be required t prvide dcuments such as yur I-20, I-94, passprt, etc. Fr mre infrmatin regarding dcumentatin, cntact yur representative at the university Multicultural and Internatinal Student Services Office at Student Emplyment Office Where is the ffice lcated? In The Offices f Strengths and Vcatin lcated in the Ryan Learning Center, third flr, Suite 306. What are the ffice hurs? Mnday t Friday frm 8:00 a.m. 4:30 p.m. D I need an appintment? Yes, please schedule yur appintment here [Insert link] Pay Hw ften will I receive my paycheck? Student emplyees are paid n Fridays fllwing a bi-weekly schedule. If the Friday is a hliday, yu will receive yur cmpensatin n the nearest business day. If I d nt have direct depsit right nw, where d I pick up my paychecks? Paychecks are available fr pick-up at the Cashier s Office lcated in frnt f the Student Financial Services ffice in Draper Hall. If yu are ging n the Friday payday, yu are invited t stp by any time after Chapel. Otherwise, yu may visit their ffice between 9:00 a.m. 4:00 p.m., Mnday t Friday. When picking up yur check, students are required t present identificatin. Student paychecks which are $200 r less may be cashed at the time f pick-up. Direct depsit is strngly encuraged as this is a great cnvenience fr yu as well as a cst savings t the university.

3 I set-up direct depsit, but I didn t receive my pay. What d I d nw? Cntact Ian Grier, igrier@pintlma.edu, in the Payrll Office t request his assistance. He will be able t respnd t yur questins. I didn t get paid. Why? If yu have cnfirmed that yu did nt receive a paycheck r yur direct depsit, the fllwing are pssible reasns yu were nt paid Yur time card was nt submitted prperly. Yu must click n the green Submit buttn twice in rder fr yur time cards t be prcessed crrectly and sent t yur manager fr apprval. Yur time card was submitted t late and Wrkday was already lcked. Yur manager returned yur time card t yu fr crrectin. Yu may have entered hurs int a perid that was already clsed, therefre, Wrkday will nt recgnize the time entries. In this case, please send yur manager the dates and hurs yu wrked, and request that he/she frward yur t Ian Grier, igrier@pintlma.edu, in the Payrll Office stating the hurs are apprved. Wrkday What is the url? Wrkday.pintlma.edu Is there an App? Yes! Here are the instructins fr adding the app fr varius devices Install Wrkday n Andrid T install Wrkday n yur Andrid device: 1. Navigate t the Ggle Play Stre. 2. Tap Search. Enter Wrkday. 3. Tap Install and accept the applicatin permissins. 4. Tap Open t launch the Wrkday app. 5. Enter the tenant name. The tenant name is pintlma 6. Enter yur username and passwrd and tap Sign In. 7. Tap OK t enable push ntificatins. Install Wrkday n iphne T install Wrkday n yur iphne: 1. Navigate t the App Stre. 2. Enter Wrkday in the search field and select Wrkday frm the search results. 3. Tap Get > Install. 4. Tap Open nce the app has dwnladed. 5. Enter the tenant name. The tenant name is pintlma 6. Enter yur username and passwrd and tap Sign In. 7. Tap OK t enable push ntificatins.

4 Install Wrkday n ipad T install Wrkday n yur ipad: 1. Navigate t the App Stre. 2. Enter Wrkday in the search field and select Wrkday fr ipad frm the search results. 3. Tap Get > Install. 4. Tap Open nce the app has dwnladed. 5. Enter the tenant name. The tenant name is pintlma 6. Enter yur username and passwrd and tap Sign In. 7. Tap OK t enable push ntificatins. Hw d I find the On-campus Jb Bard? Hw d I enter the hurs that I wrked? Frm the Time wrklet: 1. Click t enter time fr This Week. 2. Click a day n the calendar yu want t enter time fr. The Enter Time windw displays. 3. Cmplete all required fields. 4. Select crrect Psitin accrding t the jb being wrked. 5. Cmplete all calendar entries accrding t the time wrked. Ttal hurs update and display abve the calendar. 6. Click n any time blck t make necessary crrectins. 7. Click OK t save crrectins r Delete t remve a time blck. 8. Click Submit nce yur entries fr week is cmpleted. 9. Click Submit t verify that the infrmatin is accurate. Submit yur time n a weekly basis t ensure yu are paid in a timely manner. Hw d I change the hurs I already entered n time card? Frm the Time wrklet: 1. Navigate t the relevant weekly time calendar.

5 2. Yur reprted time displays n the calendar. Apprved items display with a green bar n the left side f the time blck and an Apprved status. 3. Click the time blck. An editable windw displays. 4. Edit the details f the time blck and click OK r Delete. Hw d I enter my sick time? Frm the Time wrklet: 1. Click t enter time fr This Week. 2. Click a day n the calendar yu want t enter sick time fr. The Enter Time windw displays. 3. Change Time Type t Sick. 4. Enter the daily quantity f Hurs requested. 5. Select crrect Psitin accrding t the jb being wrked 6. If yu receive an errr message, please change yur selectin in the Psitin field t Student. 7. Ok. 8. Submit. Hw ften d I submit my time card in Wrkday? It is imprtant t submit yur time card n a weekly basis, either n the last day yu wrked fr the week, r by Sunday evening at the latest. Otherwise, yu are at risk f being lcked ut f Wrkday while the payrll is being prcessed. Why d I nt see my psitin when I g t enter my time? Yur manager may nt have hired yu in Wrkday yet. Please cntact yur manager t cnfirm that this prcess has been dne. The Student Emplyment ffice is needing t apprve yur jb. Once the student manager hires yu, the SE ffice requires between hurs t apprve yur psitin. Even thugh yu have cmpleted the legal frms fr n-campus emplyment, there may be a dcument yu still have t submit in Wrkday. T verify this, please fllw these steps: 1. Sign in t Wrkday, mywrkday.cm/pintlma, using yur prtal credentials 2. Click n yur picture lcated n the tp right hand crner 3. Select yur Inbx where yu may have a cuple f actins items - pssibly t cmplete yur I-9 r Federal Withhldings [W-4]. Fr the I-9, please d NOT enter any infrmatin, but nly click n the green Submit and Dne buttns at the bttm f each task. [this is nly if I have cnfirmed the I-9 was previusly cmpleted!] Fr the W-4, click n the green 'Cmplete Federal Withhlidings' buttn, click n the gray bx, 'Add Electins'. The frm will then ppulate the screen; yu will be

6 required t select yur marital status, number f allwances [usually left at 0 if yur family is supprting yu and claiming yu n their taxes], review the Legal Ntice infrmatin, and then click n the I Agree bx tward the bttm f the screen. Next, please return t yur Inbx, and n the Federal Withhldings screen, click n the green Submit buttn at the bttm. 4. Refresh the page t ensure that these steps have been cmpleted and are cleared frm yur Inbx. 5. I will then be able t frmally apprve yur psitin. Wrkday is lcked and I am nt able t enter my hurs. Why? What d I d nw? Will I be paid? Wrkday is lcked because the Payrll Office is prcessing pay fr student emplyees. Wrkday will be unlcked at the end f the week s if the hurs yu haven t entered yet are frm the past several weeks, then yu will be able t at that time. Yes, yu will be paid n the next bi-weekly scheduled payday. Wrkday will nt let me enter my hurs and it is giving the message, Perid is clsed. What d I d nw? Yu will send yur manager an with the specific dates and hurs yu wrked. Yur manager will then submit this t the Payrll Office and yu will receive yur cmpensatin n the next regularly scheduled bi-weekly payrll date. Hw d I enter my sick time? Frm the Time wrklet: 1. Click t enter time fr This Week. 2. Click a day n the calendar yu want t enter sick time fr. The Enter Time windw displays. 3. Change Time Type t Sick. 4. Enter the daily quantity f Hurs requested. 5. Select crrect Psitin accrding t the jb being wrked 6. If yu receive an errr message, please change yur selectin in the Psitin field t Student. 7. Ok. 8. Submit. Hw d I btain my W-2 tax frm? G t the Pay wrklet Under the View sectin, click n My Tax Dcuments. [yu may need t click n Mre+ t have this displayed] Yur W-2 will be listed there. Click n View/Print t print r save yur W-2 t yur cmputer. If yu d nt get a ntificatin that yur W-2 is ready after a few secnds, please click n yur picture in the upper right hand crner and click n yur W:Drive. Yu shuld find the cpy f yur W-2 there.

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