2018 Popcorn Sale Dates

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2 Mt. Diablo Silverado Council 800 Ellinwood Way Pleasant Hill, CA (925) Popcorn Sale Dates July 26 th & July 31st Council Kick-offs August 17th Unit s show & sell order placed online or turned in to your district s Popcorn Kernel September 6th-7th Popcorn Pick Up for Show and Sell order at Camp Herms October 19 Last day to return product for credit no chocolate returns and full cases only October 22nd Unit s Take order placed online October 22nd Prize orders due online November 8th-9 th Popcorn Pick up for Take orders Check for payment of amount due payable to MDSC-BSA due at pick up December 15 th Scholarships, Camperships forms due to the Scout Center 2

3 MY DATES District: My Unit s Kickoff: 3

4 2018 Popcorn District Kernel Contact Information COUNCIL SUPPORT NAME PHONE ADDRESS Popcorn Coordinator Arnel Jaime Council Staff Advisor Steven Dunn DISTRICT NAME PHONE ADDRESS Briones Parker Lauer Chief Solano Anna Guerra Diablo Sunrise Alan Young Herms Chenal Godette Lake Sabrina Pickersgill Meridian Rand Mahoney Muir Arnel Jaime Silverado Steven Dunn

5 Unit Popcorn Kernel Responsibilities Coordinate and promote the Popcorn Sale in your unit and assist unit leaders in setting a unit sales goal Attend the Council Kickoff. Contact all the Scouts in your unit and secure their participation in the sale. Have all Scouts create an account to sell online. Oversee planning and conducting of unit training meeting. Total all orders and submit your unit order on-line on time. (S&S Aug 17 th ; T/O October 22nd) Pick-up your unit popcorn order. Be sure to bring a volunteer to help you. Distribute popcorn in your unit and monitor that it is delivered to customers and money is collected in a timely manner. Make sure you turn in all forms on time to ensure your unit will receive all prizes, awards, and incentives (October 22nd deadline) Order and distribute patches, prizes, and other incentives and awards earned by participating Scouts. Contact your District Popcorn Kernel if you have any questions. Be the GO TO person for your unit! Any popcorn to be returned for credit must be returned to the Council Service Office in Pleasant Hill by 5:00 PM October 19th (no returns on chocolate products, full cases only and no returns of any product after October 19th.) 5

6 Top 10 Reasons To Sell Popcorn Selling Popcorn is RISK FREE! There is no up-front commitment for your unit. 9 Units earn up to 35% commission, and Scouts earn cool prizes! 8 Scouts can earn money for college. 7 Advancement opportunities for Scouts. 6 Opportunity to support our men and women in the military. 5 Scouts earn money for summer camp and other Scouting activities! 4 Scouts learn valuable social and sales skills. Top Sellers Pack 317 Muir $54,379 Troop 200 Briones $38,029 Pack 248 Briones $31,619 Pack 828 Meridian $29,000 Pack 997 Meridian $26,745 Pack 7108 Silverado $26,015 Pack 200 Briones 3 It s easy and Trails End Popcorn sells itself! 2 Funds your unit s year of Scouting! 1 It s fun! $25,038 Pack 645 $21,591 Briones 6

7 Ways to Sell Popcorn There are 6 methods, each has its own benefits, but all are great ways to sell. Units are encouraged to use each method for maximum results in hitting your sales gales. Online Sales (Easiest, Fastest and Most Convenient) Expand your reach with online sales! Scouts can increase their sales by using Trail s-end online. It s easy! Online orders are shipped directly to the customer, so you don t have to worry about extra product to deliver. Don t forget to promote online selling at your popcorn kick-off and offer incentives for online sales. This year there will be specialty items that will only be available online, such as coffee, chocolates and more! Scouts create an account at sell.trail.send.com and ask family and friends to support the sale. Leaders create an account and track the unit progress and individual scout sales. Show-N-Sell (Booth sales, Store Front Sales, at a business with permission, and BART Stations) This type of popcorn sale is where a unit places a popcorn order at the beginning of the popcorn campaign on August 18th to sell at a booth in front of a store front, bank or other place determined by the unit. This booth is usually a table for displaying the popcorn items along with posters and signage to advertise what and why they are selling popcorn. The sale takes place at the store front and money/military donations are collected at the same time the product is given to the customer. This type of selling is a great way for units to work together to sell the popcorn for their unit. Also we will have the BART certificates ready at the end of August. Please, sign up for your slots on the council website. Store Front Sales Certificate of Insurance Some stores may require a Certificate of Insurance before you can sell in front of their store. You may receive this from the council by filling out the request form on the Council Website or by contacting your District Executive. Please, keep in mind that to get the store front that you want for your unit you will need to schedule early, so plan ahead. Show-N-Deliver (Door to Door Sales) This type of popcorn sale is where a unit places a popcorn order at the beginning of the popcorn campaign on August 18th to sell door to door and have the product on hand to deliver immediately to the consumer. Tips for Success: Before you pick up the product, find out who is going to do the door to door sales and make arrangements to get them the product ASAP. Make sure the Scouts know where they can pick up more product throughout the sale. Keep tabs on your Scouts progress so they don t end up with a lot of unsold product at the end of the sale. Blitz Day (Great way to try out Show-N-Deliver) Do you have Scouts/Parents that are intimidated to go door to door in their neighborhood? Besides being a proven way to sell more product and higher priced items in less time, it helps Scouts who have a hard time standing at a booth for a whole shift. So help them see how easy Show-N-Deliver can be with a Blitz Day! How it works: Unit Popcorn Coordinator with help from Unit Leadership selects a neighborhood and date/time for the Blitz To maximize time, the coordinator can use google maps to pre-select team routes Scouts/Parents that are participating arrive at the gathering point with wagons Coordinator groups Scouts/Parents into teams and give maps for their route. Wagons are filled with product, each team gets product guide, money envelope and change 7

8 Ways to Sell Then they are off to sell Coordinator can standby with extra product to refill wagons as needed (use cell phone or walkie-talkies if you are selling in a large neighborhood) End thee Blitz with fun prized and recognition: Most sold, Most No s, sold one of everything. Take Order (Popcorn Order Form) This type of popcorn sale is where the popcorn order is placed on the Scouts popcorn order form. This can happen a few different ways: An individual Scout takes around a popcorn order form to friends, family, neighbors, etc. The Popcorn is delivered later in November. Your unit can also do a Blitz Day sale with Take Order forms, where Scouts canvas a pre-determined area of homes and fill up their order forms The Take Order products are ordered in October, for delivery in November. Military Donation Sales Popcorn for the Troops When customers make a military donation, Trails-End sends popcorn treats to our military men and women, their families, and veterans organizations. Military Donation Sales are a great alternative for prospective customers who may not want to purchase popcorn for themselves. They are also ideal for units who do not want to sell product but still want to participate in the sale. Military Donations are only available through Online sales or the Take Order sale. Donations from booth sales can be placed with your unit s Take Order on October 22nd. Receipts are available in your unit kit for when you make Military Donations. 8

9 Steps to Success 1. Establish an Annual Plan and Budget. Getting input from your Scouts and parents, use the templates in this guide to create your plan and budget. Templates are available online at mdscbsa.org/popcorn 2. Set a Unit Popcorn Sales Goal. Having an attainable goal for your unit helps to keep your Scouts on task. Break your unit goal down to a Per Scout Goal based on your plan and budget. Complete your Ideal Year of Scouting Worksheet. 3. Put together an exciting incentive program. In addition to the Council and Trail s End prize programs, give your Scouts something fun to work towards. Here are some ideas to get you started! Give a gift certificate to the 1st week s top seller Have a pizza party for the top selling den or patrol Have a prize for the Scout who fills up a take order form Monitor the sale each week and give awards as you go Offer a mystery house and clues throughout the sale in a new neighborhood to be covered Remind your Unit that selling popcorn is a great way to help them earn their Salesmanship, Communication and Entrepreneurship Merit Badges 4. Conduct a FUN Unit Popcorn Kick-Off to train and motivate your Scouts and Parents 5. Be sure to take advantage of the helpful training materials available at trails-end.com 6. Utilize all sales methods to make sure your Unit and Scouts hit their sale goals: Online Sales ( friends and family locally and nationally) Show & Sell (Order product ahead of time and sell at a store front) Show-N-Deliver (Order product ahead of time and sell door-to-door) Take Order (Door-to-door, friends and family sales on an order form) 7. Use effective communication before, during and after the sale. 8. Have Fun!!! 9

10 Host a Supper Fun Kick-off Motivate your Scouts and Parents. Keep it Fun! Keep it Short! Keep it Moving! Show Parents and Scouts the benefits of selling popcorn. Lay out the exciting Scouting program you have planned for the year. Tell families how they can eliminate out-of-pocket expenses by reaching their goal. Tell families about online selling. Explain that Scouts will have fun while learning to earn their way. Inform parents about the Trails End Scholarship program and how their Scout can earn 6% of their gross credit to their Scout Scholarship Account for college by selling $2500 in popcorn. Emphasize that once their Scout reaches that dollar amount they will automatically qualify each year that they sell. Sample Kickoff Agenda (40 minutes) Grand Opening (5 minutes) Get ideas from the online video training at sell.trails.end.com. Play music, dim the lights and have fun! Explain the Scouting program and key dates (10 minutes) Make sure your families understand the benefit of selling popcorn to pay for their Scouting program. Highlighting key dates important to the popcorn sale. Pass out your Popcorn Action Plan. Train your Scouts (10 Minutes) Show Scout training videos from the Trail s End Website at your kickoff. You can download these videos to your computer ahead of time if your kickoff location does not have an internet connection. Explain the different ways Scouts can sell: face-to-face, and online. Showcase your Scout Rewards (10 minutes) Introduce your unit incentive program, starting with the pie in the face! Big Finish (5 minutes) 10

11 2018 PRODUCT LINE UP Please note the online price for popcorn items may be different DESCRIPTION SELLING PRICE Popping Corn - 12 per case $10.00 Classic Caramel Corn - 12 per case $10.00 White Cheddar Cheese Corn - 6 per case $15.00 Jalapeno Cheddar Cheese Corn - 8 per case $ Pack Unbelievable Butter - 6 per case $ Pack Kettle Corn (Take Order only) 6 per case Premium Caramel Corn w/almonds, Cashews & Pecans - 8 per case $20.00 $20.00 Salted Caramel Popcorn - 8 per case $20.00 White Chocolatey Pretzels - 12 per case $22.00 Chocolatey Caramel Crunch - 8 per case $25.00 Cheese Lover s Collection Yellow Cheddar Cheese Corn, White Cheddar Cheese Corn, Jalapeno Cheddar Cheese Corn Chocolate Lovers Collection Tin $30.00 $55.00 Chocolatey Caramel Crunch, Pecan Clusters, White Chocolatey Pretzels, & Milk Chocolatey Pretzels Silver Level Military Popcorn Donation $30.00 Gold Level Military Popcorn Donation $

12 Commission Summary Base commission 27% Attend Council Kick-Off (2 people/1 person) +3%/2% No Returns or return less than 10% +2% Turn in Sales Plan by August 18th +3% No Prizes Cash Option (only Troops & Crews) +3% TOTAL Commission PACKS=28-35%, TROOPS/CREWS 28-38% Units who sold in % Commission for every dollar sold over the 2018 Sales Goal (2018 sales goal = 2017 sales with a 5% increase) 12

13 2018 COMMISSIONS ONE SET OF COMMISSIONS FOR ALL SALES Product Sales Price Base 27% Attend Council Kickoff 3% (2 people) No Returns 2% Turn in Sales Plan by Aug 18th Max Unit Profit Packs 36% No Prize Cash Option (Troops and Crews only) 3% Max Unit Profit Troops and Crews 39% Popping Corn $10.00 $2.70 $0.30 $0.20 $0.30 $3.60 $0.30 $3.90 Classic Caramel Corn $10.00 $2.70 $0.30 $0.20 $0.30 $3.60 $0.30 $3.90 White Cheddar Cheese $15.00 $4.05 $0.45 $0.30 $0.45 $5.40 $0.45 $5.85 Jalopeno Cheddar Cheese $15.00 $4.05 $0.45 $0.30 $0.45 $5.40 $0.45 $ Pk Unbelievable Butter $20.00 $5.40 $0.60 $0.40 $0.60 $7.20 $0.60 $ Pk Kettle Corn $20.00 $5.40 $0.60 $0.40 $0.60 $7.20 $0.60 $7.80 Premium Caramel Corn $20.00 $5.40 $0.60 $0.40 $0.60 $7.20 $0.60 $7.80 Salted Carmel Corn $20.00 $5.40 $0.60 $0.40 $0.60 $7.20 $0.60 $7.80 White Chocolately Pretzels $25.00 $6.75 $0.75 $0..50 $0.75 $9.00 $0.75 $9.24 Chocolately Carmel Crunch $25.00 $6.75 $0.75 $0..50 $0.75 $9.00 $0.75 $10.50 Cheese Lovers Collection $30.00 $8.10 $0.90 $0.60 $0.90 $10.80 $0.90 $11.70 Military Donation $30.00 $8.10 $0.90 $0.60 $0.90 $10.80 $0.90 $11.70 Military Donation $50.00 $13.50 $1.50 $1.00 $1.50 $18.00 $1.50 $19.50 Chocolate Lovers Collection Tin $55.00 $14.85 $1.65 $1.10 $1.65 $19.80 $1.65 $21.45 Base Commission: Your Unit s starting commission is 27%. Council Popcorn Kickoff: When your Unit Kernel and a representative attend the council kickoff your Unit will receive an additional 3% towards sales commission. If only one representative from your unit attends you will receive 2% towards your sales commission. Kernels who attended the kickoff in previous years still have to attend the 2018 kickoff. Carpool together and talk about popcorn! Turn in Sales Plan by August 18 for 3%: Turn in your unit popcorn sales plan by August 18th. Sales plan are at the back of the guide and on the council website. mdscbsa.org No Returns or up to 10% Returned for 2%: If your unit does not return any product or returns less then 10% of your show and sell popcorn. then you will earn a 2% commission bonus. Bonuses will be calculated by the Council after submission of the Show & Sell and/or Take Order sales order. Unit Kernels must print a current invoice when making the final payment due to Council. Online sale s commission will be paid to the Unit at a rate of 34%. The Council splits the 70% return to Scouting from Trail s End with Units. Council proceeds cover popcorn awards, promotion and sales materials, and training costs. The net is then used to support Council operations like camp properties, recruitment efforts, and adult leader training. 13

14 2018 Youth Popcorn Additional Incentives $800 Free Oakland A s Ticket for a 2019 A s Game Spin N Win Top Sellers Party (The Council top 100 Sellers, $1,000 to be eligible) $2500 Scholarship Program Boy Scout Campership: $650 in sales = $60; $1,500 in sales = $150 (MDSC & SFBAC Summer Camps) 14

15 Popcorn Distribution Days Thursday September 6 and 7 for Show and Sell. Thursday November 8 and 9 for Take Order at Camp Herms. Camp Herms 1100 James Place, El Cerrito, CA All Mt. Diablo Silverado Council Scout Units will pick-up Popcorn Orders from 11:00AM to 7:00pm. Please, schedule an appointment from the link located on the popcorn page on the council website. Directions Camp Herms from the North Exit I-80W at San Pablo Ave going East Turn Left onto Barrett Ave Turn Left onto Arlington Blvd Turn Left onto Thor s Blvd Turn Right onto James Place From the East Take Hwy 24W to Fish Camp Rd to the West Turn right onto Grizzly Peak Blvd Turn left onto Beloit Ave Turn left onto Kenyon Ave Turn Left onto Westminister Ave Turn right onto Thors Blvd Turn right onto James Place What Size Vehicle Will I Need? We ve assembled this guide to help you determine what type of vehicle(s) you will need to pick up your order. Please keep in mind that these are estimates based on having no other items or passengers in the vehicle with you. Please bring tie downs and rope as necessary. Midsize Car Up to 20 Cases Not Recommended Minivan or Midsize SUV Cases Large Truck or SUV Cases 15

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18 Mt. Diablo Silverado Council UNIT POPCORN ACTION PLAN Boy Scouts of America District: Pack Troop Crew Post Unit Number: Unit Kernel Name: Phone: Unit Popcorn Goal: $ We will participate in: (circle all that apply) Per Scout Goal: $ Show N Sell Booth sales (SNS) Online Sales # Scouts Selling: Show N Deliver door to door sales (SND) Take Order forms (TO) Commission Type: Prizes NO Prizes Unit Sale Timelines Unit Kickoff Date: Time: Location: Using Guidebook Agenda? (pg.9 YES NO) Show N Sell/Deliver timeline: Start: End: Take Order timeline: Start: End: Distribution Plan Number of cases for Show N Sell/Deliver: Dates of Pickup: SNS/SND-Sept. 6-7 & TO-Nov. 8-9 Number of vehicles we'll need: (see pg. 11 of Guidebook for information) How we plan to get POPCORN to Scouts for Show N Deliver and Take Order: (circle all that apply) Direct to Scouts ASAP At Den/Patrol meetings At unit meeting Other: How we plan to get POPCORN to Scouts for Booth Sales: (circle all that apply) Unit Kernel will deliver/pickup product at Booth sites Individual Scouts will pickup/return product to Unit Kernel Other: Communication and Recognition To ensure success, we will give a copy of this Action Plan to our parents and scouts at: (check all that apply) Unit meetings/ Kick Off Via Newsletters Den/Patrol meetings Other: We plan to recognize the hard work and success of our Scouts by: (check all that apply) Scout Shop Prize Program Unit sponsored Prizes Recognition at Unit Meeting Other: Celebration Pizza party/ Ice Cream social/ other activity Sale Closeout Show n Sell/Deliver $ Due to Unit Kernel on: All SNS/SND $ due to Council on xxxx OR xxxx Take Order $ Due to Unit Kernel on: Account closed, all $ turned in to Council by Dec. 13 This COMPLETED form is due to your District Popcorn Kernel or to steven.dunn@scouting.org no later than August 18th to complete the 3% BONUS. ***Keep a copy of this form for your records*** 18

19 Program Planner 1. Enter all your activities and costs under each month. 2. Enter your number of Scouts and unit commission %. 3. Fill in the five shaded fields at the bottom of the sheet. Pack/Troop Number of Scouts in Unit Unit Commission % 0 0 0% September October November Activities Cost Activities Cost Activities Cost Total Cost $0.00 Total Cost $0.00 Total Cost $0.00 December January February Activities Cost Activities Cost Activities Cost Total Cost $0.00 Total Cost $0.00 Total Cost $0.00 March April May Activities Cost Activities Cost Activities Cost Total Cost $0.00 Total Cost $0.00 Total Cost $0.00 June July August Activities Cost Activities Cost Activities Cost Total Cost $0.00 Total Cost $0.00 Total Cost $0.00 $0 Registration & Insurance Total Activity Cost & Expenses $0 $0 Boy's Life Other Unit Expenses $0 $0 Uniform Unit Sales Goal #DIV/0! $0 Advancements Scout Sales Goal #DIV/0! $0 Total Expenses Unit Commission #DIV/0! 19