PLANT BIOLOGY EUROPE 2018 Invitation to Exhibition & Sponsorship COPENHAGEN June 18-21

Transcription

1 PLANT BIOLOGY EUROPE 2018 Invitation to Exhibition & Sponsorship COPENHAGEN June 18-21

2 DEAR EXHIBITOR AND SPONSOR We are very pleased to invite your company to become a sponsor and exhibitor at the Plant Biology Europe 2018 conference in Copenhagen, June PBE 2018 will be the 3rd biennial conference of its kind, jointly organized by the European plant science associations EPSO (European Plant Science Organisation) and FESPB (The Federation of European Societies of Plant Biology). By taking part in PBE2018, you will have access to around 1000 plant science researchers, students and laboratory professionals, representing all parts of the global plant biology community. Therefore this event is an opportunity for relevant companies and organizations to gain exposure to all levels of the European and International Plant Biology research community. The main PBE2018 scientific topics will be Phenotyping, Genome based breeding, Natural Products, Genome Evolution, the Plant Microbiome, Photosynthetic Diversity, Seeds for the future, Niche Crops and Environmental Resilience. Poster sessions will have a high priority during PBE2018 and the exhibitor area will be located in connection with both the poster and lunch break areas, providing companies with a prime location to gain exposure and interact with all conference participants. Additionally, our conference app will also provide great opportunities for networking and profiling your company. There are numerous opportunities for you as a sponsor and exhibitor to engage in the conference, ranging from a variety of sponsorship packages to sponsoring one or more delegate items or events. Find out more about this in this invitation and don t hesitate to contact us for further details. All in all Plant Biology Europe 2018 will be a highly dynamic scientific conference and we are looking forward to welcoming you as part of Europe s biggest scientific conference in Plant Biology. Professor Svend Christensen Chair of the Local Organizing Committee 2

3 Table of contents CONFERENCE FACTS AND DEMOGRAPHICS 4 SPONSORSHIP PACKAGES 5 OTHER SPONSOR ITEMS 6 DELEGATE ITEMS 6 SOCIAL EVENT 7 EXHIBITION 8 ORDER FORM 9 FLOOR PLAN 10 CONTACT 11 Venue: Bella Center Center Blvd. 5, 2300 Copenhagen S 3

4 CONFERENCE FACTS AND DEMOGRAPHICS PBE 2016 PARTICIPANT DEMOGRAPHICS Approx participants Participants from 15 countries from Asia, Europa, Africa, North America and Middle East Approx. 25 pct. students; 70 pct. researchers and scientists; 5 pct. industry 24 exhibitors MAIN SCIENTIFIC TOPICS PBE2018 Seeds for the future Niche crops Natural products Environmental resilience Genome evolution Plant microbiome Genome based breeding Phenotyping Photosynthetic diversity PBE 2018 FACTS 3rd biennial conference next PBE will be in 2020 in Turin, Italy Organised by the two plant science organisations EPSO and FESBP Held in Copenhagen, Denmark in Bella Center PBE2018 lasts 4 days from June

5 SPONSORSHIP PACKAGES The sponsorship opportunities for PBE2018 provide conference supporters with a number of ways to enhance their visibility and association with the event. The items presented below have been selected to allow each sponsor unique ways of associating brands or messages with different aspects of the conference. Please see the following pages for detailed information about individual sponsor items. All prices listed do not include VAT. Gold Sponsorship DKK * Primary visibility on the conference smartphone app * 9 m 2 Exhibition space * 5 complimentary registrations * Highlighted listing of your company name in the congress app * Company logo on the conference web site (Welcome page) with a hyperlink to the sponsor web site * Insert in the conference bag: 2 pages (A4 format) or 4 pages (A5 format) or USB * Logo on the power points shown in the sessions during breaks (Only one Gold Sponsorship is available. It is awarded on first come, first serve basis) Silver Sponsorship DKK * Promotion at the conference dinner or on the conference Bag * 6 m2 Exhibition space * 3 complimentary registrations * Highlighted listing of your company name in the congress app * Company logo on the conference web site (Welcome page) with a hyperlink to the sponsor web site * Insert in the conference bag; 2 pages (A4 format) or 4 pages (A5 format) or USB Bronze Sponsorship DKK * 25% discount on exhibition space. * 2 complimentary registrations * Listing of your company name and sponsorship in the congress app * Company logo on the conference web site (Sponsor page) with a link to your web site 5

6 Delegate Items The following items will provide sponsors with visibility and unique opportunities to reach each and every conference participant. Please contact the conference organisers for more information and availability of the sponsor items. All sponsors will be listed on the conference website and in the conference app. Items in conference bag DKK 5,000 (+ productions costs, if applicable) You are very welcome to suggest items suitable for the conference bag. Items could be t-shirts, pencils, notepads, power banks, reusable bottles, snacks, smartphone covers, flyers, or vouchers or coupons for purchases on-line or during the conference exhibition etc. Please contact the conference organisers for more information or suggestions for items. Conference app DKK 50,000 The conference app is the modern and digital replacement of the printed program and abstract book. The smartphone app provides a complete and interactive overview of the event, including the conference program, venue maps, traffic directions, social interaction platform, and many more. There are various opportunities for sponsors to obtain added visibility in the app. USB stick DKK 20,000 (+ production costs, if applicable) The USB stick is distributed to each delegate in the delegate bag and at the service desk. The USB-stick contains the abstracts of PBE2018 scientific presentations. A USB stick sponsor is visible with logo on the cover of the stick. Pocket Program DKK 20,000 The Pocket Program is a quick and easy small booklet reference guide for all congress participants. It includes the overall program, general information and map of the Congress Centre. The sponsor logo and advertisement will appear on the outside back page and logos in side the Pocket Program. The format is 10.4 x 14.5 cm in colour print. Badge Cords/Lanyards DKK 15,000 (+ production costs, if applicable) The badge cord attached to the name badge is a highly visible item worn by every delegate and can be used separately after the conference as key lanyard. The sponsor will have company name and logo visible on the cord. Conference Bag DKK 30,000 (+ Production costs) The conference bag will feature the printed sponsor and conference logo and will be distributed to all conference participants. The bag itself will be a tote of durable quality and can be used after the conference for daily shopping needs, offering the sponsor continued advertising value even after the conference is over. Digital Screens and displays DKK The venue has multiple info screens placed in highly visible positions. The screens will be used both for conference information and for advertising. There are various opportunities for company exposure and accordingly also various prices. Please contact us for more information. 6

7 Social Events Social events also include meals and breaks that form a core part of the networking opportunities during the conference. Each event attracts a large number of participants that will pass through and mingle in the exhibition area. Sponsors and exhibitors can utilize these opportunities for added networking with participants. Congress dinner DKK The Congress Dinner is a joint event that will take place on June 20 at the Langelinie Pavillion and all participants and accompanying persons have the opportunity to take part in the dinner. The sponsor s logo and company name will be highlighted on the inside and outside of the dinner venue, and will also be included in the list of sponsors. Lunch DKK , per day Lunches will be served in the restaurants at the conference centre. Sponsors will be acknowledged with logos in the restaurant area. Sponsors can further enhance their participation with branded napkins, sugar sticks, etc. The company name will also be included in the list of sponsors. Coffee Break DKK , per break Complimentary coffee/tea and refreshments will be served daily to all participants during official coffee breaks. The serving points will be located mainly in the exhibition area and can be coordinated around the sponsor s booth, otherwise the sponsor will be acknowledged at each service station. Sponsors can further enhance their participation with branded napkins, sugar sticks, etc. Special Requests and Contact Information If you have any other particular request on how you would like to present your organisation at the conference, please contact exhibition@discongress.com as soon as possible. Sponsors are also welcome to support part of one sponsorship item. For more information, please contact the Sponsor & Exhibition Secretariat Peder Andersen Phone: exhibition@discongress.com 7

8 EXHIBITION Opening hours: The opening hours during the conference will be: June 18, :00 17:00 hrs. June 19 21, :30 18:00 hrs. Stand rental Without build-up Exhibit space 6 m 2 DKK Exhibit space 6 m 2 with 2 chairs & one table DKK Exhibit space 9 m 2 DKK Exhibit space 9 m 2 with 2 chairs & one table DKK Exhibit space 24 m 2 DKK Note: All prices include 1 complimentary registration per 6 m 2 and WiFi. All prices do not include VAT. Stand rental with build-up Exhibit Booth 9 m 2 DKK Exhibit Booth 18 m 2 DKK The stand rental includes: Carpeting (grey) Standard wall divisions (white plastic coated & alu. framed) 1 signboard, exclusive of text 1 electricity outlet 230V/1000W earthed (plug with 3 connections) and WiFi. Example of a 9 m 2 booth with buildup 8

9 Please send order form to Peder Andersen at Name of company Contact person Address Address City Phone Country VAT No Exhibition stand no: Plant Biology 2018 Size: With build up: yes/no The undersigned hereby states that he/she has read and agrees to the contents of the: Conditions, Rules & Regulations and that he/she is entitled to enter into this binding agreement on behalf of his/her company. We would like to book the following Sponsor items: Stand: Items: Total in DKK 9

10

11 We are looking forward to welcoming you to Copenhagen at the Plant Biology Europe 2018 Please contact the congress secretariat Conference Secretariat Marianne Sjødahl T: Sponsorship & Exhibition Peder Andersen T: DIS CONGRESS SERVICE A/S Herlev Ringvej 2C 2730 Herlev, Denmark DIS CONGRESS SERVICE A/S Herlev Ringvej 2C 2730 Herlev, Denmark Visit the Conference website at 11