Fundraising Kickoff Fall 2016 Wreath & Popcorn Sales

Transcription

1 Fundraising Kickoff Fall 2016 Wreath & Popcorn Sales 1 Important Dates Popcorn Sales Fundraiser Dates Start: Friday, September 23, 5pm End: Sunday, October 30, 2016 Wreath Sales Fundraiser Dates Start: Friday, September 23, 2016 End: Sunday, October 30,

2 Fundraising Benefits Operating Revenue for the Troop Annual expenses for the troop are a minimum of $3000 Troop Re-charter, Advancement, Camping, Picnics, Holiday Party, Etc. Bottom line, we either make a commitment to fundraising the necessary troop income for the year, or the cost of the activities put a heavier burden on the scout families. 3 Fundraising Restructure 2016 As we evolve as a Troop, the overall focus and needs change. Camping expenses put more burden on families, therefore, this year the fundraising program is restructuring the percentages to allow the scouts to earn more in their scout accounts, and still allow the troop enough operating funds for overall expenses. Past years profit split: 10% scouts and 29% troop (25% pack) 2016 profit split: Troop 20% Scouts 19% for popcorn sales and 15% for wreath sales 4 2

3 Troop 692 Sales Goals 2016 Troop Overall Fundraiser Sales Goal based on the new profit structure is $15,000 Each scout will have a total fundraiser sales goal of $1000 for us to fundraise enough to cover the 2016 troop operating expenses and be able to add some new fun activities Total goal can be any combination of wreath and popcorn sales; including credit from the store front sales where they participate Guaranteed Scout account rate: 19% popcorn and 15% wreaths Example: Scout sells their goal of $1000 : wreaths ($300) and popcorn ($700) Wreaths: $300 * 0.35 = $105 total profit ($60 Troop / $45 Scout) Popcorn: $700 * 0.39 = $273 total profit ($140 Troop / $133 Scout) In this example, the sales would net a total of $378 in profit. $200 would be earned for the Troop expenses $178 would go into your scout account!!!! (vs 2015 it would have been $100) Scouts should always be in Uniform when selling 5 Wreath Sales Product Info We will be offering all of the products in the sales brochure this year with the following exceptions Balsam wreath sizes limited to the following sizes 25 (largest margin) We will NOT be offering the spruce tops All other products in the NEW flyer will be available to sell In addition, there are mail order items available for sending gifts or to allow out of state friends and relatives the ability to purchase 6 3

4 Wreath Sales We will be offering a Mickman Brothers product again this year in addition to all of the offerings from last year. The Living Tree with mini lights. Cost $25.00 Living Tree 7 Wreath Sales Types of Selling Take Order Traditional sales (order product for delivery after 11/15) Boxed Mail Order Allows out of state family and friends to support your scout Allows for gifting of product to people in other states One order form per customer delivery location 8 4

5 Wreath Sales Order Submission By October 30 th, parents must compile the scout s wreath order on the sheet provided (Before the troop meeting) Transfer Totals from all sales sheets to the summary sheet Turn in a copy of the original itemized order sheet(s) & the completed Summary Sheet Turn in all mail order forms Turn in full payment for the order Keep the original itemized order sheet for when you have to deliver the product 9 Popcorn Sales Product Info Returning this year Military Donation is now Hometown Heroes (Local military, fire and police will receive the product. As a troop (and possibly combined with the pack) we can pick up the product and deliver it to a hometown hero of our choosing! New this year Jalapeno Cheddar Cheese for individual sale Chocolatey Caramel Crunch is now in a $20 bag replacing Chocolatey Triple Delight The $55 chocolate lovers is now in a large tin for $60 Online Upgrade Revamp of online system due to declining sales 50% profit margin for all online sales Products offered online are ALL DIFFERENT than what is in the brochure ONLY the popcorn sales count toward the Popcorn Prizes 10 5

6 Popcorn Sales - Types Types of Selling Take Order Traditional sales (order product for delivery later) Show and Deliver Must return unsold product by October 22 nd so we have time to inventory our remaining product to sell Door to Door with product in hand Show and Sell Storefront sales, church, etc (Has averaged about $60-70/hour) Sell at Work Can be done with order form or product Online Sales (Scouts must create a new account!) All sales count toward scout goal and prizes New this year use Facebook/Twitter to promote Online selling to relatives and friends, especially out of state Product is shipped directly to the customer (additional shipping) 11 Popcorn Sales Take Order Take orders for your popcorn sales (regular sales) By October 30 th, parents must compile the scout s take orders on the summary sheet provided Transfer Totals from all sales sheets to the summary sheet Turn in a copy of the original itemized order sheet(s) along with the completed summary sheet Turn in full payment for the order Keep the original detailed order sheet for when you have to deliver the product 12 6

7 Popcorn Sales Show and Deliver Product will be available for checkout at the Matko s Furman St NE, Forest Lake, MN Plan to leverage Troop Product pickup dates; or by appointment if you need additional product All product must be signed out by the parent Parents are responsible for the product checked out Either turn in the unused popcorn or the money (if the popcorn is damaged, melted, opened or unsellable, it cannot be returned) No need to go back to a neighborhood to deliver Or, take orders in a neighborhood, go pickup the product, deliver the next day 13 Popcorn Sales Show and Deliver Product Pickup Location (The Matko s) Furman St NE Forest Lake, MN Product Pickup Dates (5:00pm 7:00pm unless noted) Thursday, September 22 nd Thursday, September 29 th Thursday, October 6 th Thursday, October 13 th Thursday, October 20 th Thursday, October 27 th (return date or pickup for already sold items) ** Try to leverage take orders for guaranteed sales (grandparents, relatives, etc). This will save inventory for the storefronts. 14 7

8 Popcorn Sales Show and Sell Storefront sales dates are scheduled at various locations throughout the fundraiser Maximum of 2 scouts to signup per hour to maintain the hourly rate for a max of 2 hour shifts Non scout siblings should not be at the storefronts as it adds to congestion and confusion at the sales table Sales credit for all storefronts held during the sale will be divided among all participants equally Total Storefront sales / (total scout hours) = $/Hr (has averaged $60-70/hr) Easier to staff the storefronts because no matter which one or how much sold, in the end there is a single hourly rate for all scouts. Hourly rate will be communicated as each storefront ends to help you with tracking toward your goal. Many, Many additional storefronts this year!!! STOREFRONTS Count toward overall sales including Blitz prizes!!!! 15 Popcorn Sales Show and Sell Storefront sale registration will be tracked on Select the storefront where you are able to participate and signup The dates, times and locations are listed on the Fundraising page on the troop website along with the links to the doodle signup: If you don t have access to the internet, contact Deb Matko to do the signup for you 16 8

9 Popcorn Sales Show and Sell Doodle Storefront Signup in troop-692.weebly.com site 17 Popcorn Sales - Show and Sell : Storefront Selling Tips Most people buy on the way out of the store. We will be able to accept Credit Cards again this year!!! The boys should give a friendly greeting and hold the door open for customers Have a bag in hand something yummy Sell the Scouts, not just the product Make sure people understand that it s a fundraiser to help justify the price Tell the boys to thank everyone and wish them a good day; whether they buy or not Make sure the scouts can answer questions about prices and taste of the product and use Would you like to support Scouting? instead of Would you like to buy some popcorn? Don t sit on chairs you sell more if everyone is standing and engaging the customers Scouts should be in uniform! 18 9

10 Popcorn Sales Show and Sell Storefront sale registration will be tracked on links available on the troop fundraising page Watch s for any changes!!! Friday, September 23 rd from 4pm 9pm TBD Saturday, September 24 th from 10am 4pm Festival Foods S. Highway Drive Circle Pines, MN Sunday, September 25 th from 12pm 6pm Festival Foods S. Highway Drive Circle Pines, MN Saturday, October 1 st from 10am 4pm Frattallone s Hardware Lexington Avenue N Circle Pines, MN Sunday, October 2 nd from 12pm-6pm Festival Foods S. Highway Drive Circle Pines, MN Saturday, October 8 th from 10am 4pm Gander Mountain - Blaine Baltimore St NE, Blaine, MN Sunday, October 9 th from 12pm 6pm Blaine Walmart 1(across from Fleet Farm) 4369 Ball Rd NE Blaine, MN Saturday, October 15 th from 10am 4pm Frattallone s Hardware Lexington Avenue N Circle Pines, MN Sunday, October 16 h from 12pm-6pm Blaine Walmart 2 (across from Fleet Farm) 4369 Ball Rd NE Blaine, MN FRIDAY, October 21 st from 4pm 9pm Blaine Walmart 2 (across from Fleet Farm) 4369 Ball Rd NE Blaine, MN Saturday/Sunday, October 22 nd -23 rd, 2016 NONE unless needed 9 Total Storefronts scheduled 19 Popcorn Sales Online Login to your online account (All scouts may have to create a new account) Create an custom note on why the scout is selling and their goal Update the list with family and friends Send out the request and monitor the online sales Send reminders occasionally for older scouts or parents, there are Facebook and Twitter links now available to promote sales. Great opportunity for those out of state relatives and friends to still support their favorite scout! 20 10

11 Fundraiser Order Submission All orders are due at the Troop meeting on October 30 th unless other arrangements have been made in advance Popcorn and Wreath orders MUST be totaled separately and the money kept separate A check made out to Troop 692 should be submitted for all cash collected Evergreen Industries Trail s End 21 Fundraiser Orders Checklist Return Items Due on October 30 th Latest (Return unsold product on Thursday, October 27 th at the Matko s) Popcorn Sales Summary Order Sheet (single piece of 8.5 x 11 paper in the packet) Photo copy of original order sheet(s) Printout of online sales Full payment of the order Any unused undamaged product Wreath Sales Summary Order Sheet (single piece of 8.5 x 11 paper in the packet) Photocopy of original order sheet(s) Full payment of the order Mail-order forms 22 11

12 Popcorn Sales Order Submission Popcorn Summary Order Sheet Critical for order placement complete prior to dropping your stuff off at the Matko s on Thursday, October 27 th 23 Wreath Sales Order Submission Wreath Summary Order Sheet Critical for order placement complete prior to dropping your stuff off at the Matko s on Thursday, October 27 th 24 12

13 Award Incentives for Selling 25 Popcorn Sales Awards from Trail s End See the Popcorn Sales Literature for the Council prize RE-structure offered for Boy Scouts!!! The council has introduced something they call Camp Cash where you can convert all of your bonus prizes and adventures into Camp Cash which can be used toward your camping fees at: Many Point Tomahawk North Wind Snow Base 26 13

14 Troop 692 Incentives Program RETURNING - Leader Trading Cards There will be 9 Leader Trading Cards that will be available. The cards can be used while camping or at other Troop events where there are various duties to be performed by the scouts. The cards will enable the winning scout to trade the leader card back to that leader, and in return, the leader will perform whatever task that was assigned the scout. For example, Johnny was assigned to wash dishes. Johnny has Mr Matko s Leader Trading card. He can trade the card back to Mr Matko and Mr Matko will wash the dishes that evening. 27 Troop 692 Incentives Program Each scout earns 19% of their Popcorn sales and 15% of their Wreath sales for their scout accounts Scout accounts can be used toward troop activities like Scout store, Camping, Trading post, etc. Total of both Popcorn and Wreath Sales! NEW!!!!!! To align with the Council Camp Cash, we will be offering SAC (Scout Account Cash) for all of the blitz prizes this year. The SAC will be deposited into your scout account at the end of fundraising along with your other earnings

15 Troop 692 Incentives Program Fast Start Blitz (Combined total of Wreath and Popcorn Sales) The top 2 scouts in the troop that has the highest combined sales by Noon on Monday, Morning on September 26 th will have their name put in a drawing once for every $100 of sales. The name drawn will receive: $50 in SAC & a Leader Trading Card the remaining scout will also receive a Leader Trading Card Totals will include all sales (popcorn & wreath) up to the cutoff (Take Orders, Online Sales, storefronts, and door-to-door sales that fall in the blitz timeframe) A copy of the scout s sales sheets (popcorn and wreath) must be turned in to Deb Matko by Noon September 21 st through one of the following methods Faxed to: US Mail Furman St NE, Forest Lake, MN postmarked by September 21 st Hand Delivered to: Furman St NE, Forest Lake, MN ed scans to: chuckles@visi.com 29 Troop 692 Incentives Program Weekly Blitz (Combined total of Wreath and/or Popcorn Sales) There will be a blitz a week during the sale Some will be based on the sales of a single item during that week, others will be based on total sales for the week Prizes will ALL Be varying levels of SAC! To enable adequate tracking of the blitz sales all scouts sales stats must be sent to Deb either fax or by noon on Mondays or the scout will be ineligible for the blitz. These stats will determine the blitz winners. Both popcorn sales and Wreath Take Orders must be submitted which # s count depends on the blitz that week. s will be sent out weekly to describe the details of the upcoming blitz 30 15

16 Troop 692 Incentives Program Weekly Blitz (Combined total of Wreath and/or Popcorn Sales) 5pm 9/23-noon 9/26 Fast Start Blitz - $50 SAC (combined popcorn & wreath sales) Noon 9/26-noon 10/3 Popcorn Item Blitz - $20 SAC (Sale Item to be announced) Noon 10/3-noon 10/10 Fresh Start Blitz - $30 SAC (combined popcorn & wreath sales) Same rules as the Fast Start Blitz, but sales for only the one week. Noon 10/10-noon 10/17 Popcorn Item Blitz - $40 SAC (Sale Item to be announced) Noon 10/17-noon 10/24 - Popcorn Item Blitz - $50 SAC (Sale Item to be announced) 31 Troop 692 Incentives Program Sell $1000 by October 30 th Every individual scout that achieves a $1000 combined sale total for Popcorn and Wreaths by October 30 th earns the chance to deliver a Pie in the Face to a troop leader or one of your fellow scouts or you can choose to receive your pie at the November Troop meeting Double your goal ($2000 sales) and you can upgrade to a fruit pie!!!!!!!! 32 16

17 Troop 692 Incentives Program Top Seller in the Troop The names of the top 2 sellers will be put in a drawing at the end of the sale. The name drawn will receive a $50 in SAC and a Leader Trading Card. The 2 nd place scout will receive a $25 in SAC and a Leader Trading Card (combined popcorn & wreath sales) 33 Troop 692 Save the date!!!!! F POP-TOBER S T Friday, October 7 th is about ½ way through the fundraising this year so it is a great day to hold Pop-Tober Fest -5:30pm 8:30pm Come play at Purple Park in Lino, have hot dogs and snacks on the Troop (And the Pack!) Bring your sales aids and ask questions discuss your goals with the popcorn staff Overall, Just have fun on, hopefully, a day with great weather!!!! 34 17

18 Contact Information Popcorn & Wreath Committee Chair Deb Matko Furman St NE Forest Lake, MN or Fax: Online Sales: scouts.trails-end.com Award Forms for Tickets: Storefront Sale Signup: 35 Notes: 36 18