EXHIBITOR'S GUIDE Specific Rules for the Trade Fair

Transcription

1 Technology and Innovation Trade Show for Aquatic Installations 26 FEBRUARY - 01 MARCH 2019 ORGANISED BY EXHIBITOR'S GUIDE Specific Rules for the Trade Fair Private Swimming Pools Commercial Swimming Pools, Water Parks Private and Commercial Wellness Centres, Saunas and Spas Construction, Linings and Plant Equipment, Protection and Security for Pools, Wellness and Spas Maintenance and Water Treatment Technology for Swimming Pools Outdoor Equipment and Pool Surroundings

2 INDEX 1. HOW DO I BECOME AN EXHIBITOR? PAG SPACE ASSIGNMENT PAG PARTICIPATION FEES PAG MODES OF PARTICIPATION PAG GENERAL SERVICES PAG EXHIBITOR PASSES AND INVITATIONS FOR CUSTOMERS PAG CO-EXHIBITORS PAG ADDITIONAL SERVICES PAG OTHER RELEVANT INFORMATIONTE PAG ANNOUNCE AND PUBLICISE YOUR ATTENDANCE AT THE FAIR PAG PLAN OF THE FAIR PAG EXHIBITOR CALENDAR PAG CONTACT US PAG. 16

3 1.HOW DO I BECOME AN EXHIBITOR? 1.1. To apply for participation at the fair, please complete the online Application Form on the trade fair s website submitting it along with payment of the booking fee. 1.2.In order to formalise your participation once the application form has been sent in, you must send the corresponding proof of payment to the Event Organisers, within the dates specified in Item 1.5. and also in the Exhibitor's Calendar To apply to participate, it is an essential prerequisite that the area of operation of the company, or public or private body, is included in the target markets for TECNOVA-PISCINAS (see market sectors in the Application for Participation document). Only the Event Organisers are authorised to accept applications and allocate space Should the CONTRACTING COMPANY designate another entity to be the BILLING COMPANY, details of both companies must be given on the Application Form, which must also be signed by both. Payments must be made in accordance with the calendar shown in the Exhibitor's Calendar PAYMENT DATES: 16 July 2018: Deadline for payment of the first 25%, this payment allows you to receive a 5% discount for prompt payment for the part corresponding to the contracted space, it only relates to the floorspace area. In the case of modular stands, the discount applies to the part corresponding to the floorspace area. The discount will be applied to the final invoice. 17 October 2018: Deadline for payment of 50%, discounting the first 25%. 14 January 2019: Deadline for payment of 100% for the space and services contracted Signing and submitting the Application Form implies acceptance of IFEMA's General Rules for Participation and any general provisions that may be established by the Trade Fair Organisation The exhibitor's failure to participate shall justify the loss of any amount of money paid in advance. Should the cancellation take place within the 30 days prior to the inauguration of the Event the exhibitor may be required to pay the full amount for the space, even if it is subsequently occupied by another exhibitor. (See Article 7 of the General Rules For Participation) Group Participation: GROUP PARTICIPATION means participation in which one company or entity is in charge of the participation of a group of companies. The participants will have the character of direct exhibitors and each of the companies must complete the Application Form, which involves the Marketing Package for a fee of VAT (1). 2

4 2. SPACE ASSIGNMENT SUNDAY 16 JULY 2018: Deadline for participation in the choice of spaces priority meeting, sending the on-line application form and copy of proof of payment for first 25% of the contracted space SPACE ASSIGNMENT MEETING The meeting will take place on Thursday September 13, SPACE SELECTION CRITERIA In both cases the space selection criteria, and in this order, are as follows: 1st Surface Area: First choice will go to the company with the most space requested, organised in tranches. 2nd Under equal conditions for the 1st criterion, the selection order will be by draw made on-site. The trade fair's management will inform the exhibitor of the date, time and place of this meeting 2.3. APPLICATIONS RECEIVED AFTER 16 JULY 2018 Exhibitors applications will be handled in strict order of receipt of the application form and corresponding payment (the latter is an indispensable requirement and it will determine the exhibitor's application date). The best space available will be offered at TECNOVA-PISCINAS, tailored as close as possible to the needs of the exhibitor and to the fair's sectoring criteria CONFIRMATION OF SPACE Once the definitive details of your application have been decided, the exhibitor will receive the corresponding Exhibition Contract from the management of TECNOVA PISCINAS, together with the Account Statement and plan of the stand/s with dimensions, as well as detailed information about the services offered by IFEMA, which allow you to make the most from your presence at the fair. 3

5 3. PARTICIPATION RATES 3.1. PARTICIPATION RATES FLOORSPACE ONLY (Minimum area 32 sq.m) From sq.m: / sq.m. + VAT(1) From sq.m: / sq.m. + VAT(1) More than sq.m: / sq.m. + VAT(1) Second floor: / sq.m. + VAT(1) External space (minimum 16 sq.m): / sq.m. + VAT(1) FLOORSPACE + MODULAR STAND: (Minimum area 16 sq.m) 16 sq.m:... 3, VAT(1) More than 16.5 sq.m: / sq.m. + VAT(1) 3.2. RATES FOR COMPULSORY SERVICES: (Included in the modular stand) * Civil liability insurance (coverage up to 60,000) VAT(1) * Multifair insurance (coverage up to 30,000) VAT(1) Marketing Package: promotional items and services (both for exhibitors and co-exhibitors) VAT(1) * Minimum electricity consumption (0.13 Kw/sq.m) / sq.m. + VAT(1) ASSEMBLY RATES: (Included in the modular stand) * Spaces without decoration, or occupied by carpet or a platform... TYPE A rate: 2.10 / sq.m. + VAT (1) * Basic modular stands made of aluminium or similar... TYPE B rate: 4.20 / sq.m. + VAT (1) * Designer modular stands made of aluminium, wood and other materials... TYPE C rate: 6.61 / sq.m. + VAT (1) 3.3. RATES FOR OPTIONAL SERVICES The exhibitors at the 2017 trade fair will receive a 5% bonus redeemable against the services included in the Services Catalogue equivalent to 5% of the contracted floorspace for the 2019 trade fair (minimum and mandatory services not included). PASSES AND INVITATIONS: Additional exhibitor pass... 5/unit + IVA (1) FAIR ACTIVITIES AND ELEMENTS AVAILABLE FOR SPONSORSHIP: Tecnova Gallery... Free participation for direct exhibitors. Tecnova Gallery Sponsorship (maximum 2 exhibitors) Presence in: - Tecnova Gallery space - Tecnova Piscinas website as Tecnova 19 Gallery sponsor - Mention in Tecnova 19 Gallery social media section - Tecnova Piscinas 19 app - Press Folder - Communications about the Tecnova Gallery to exhibitors and visitors - Printed Visitors Guide, Tecnova Gallery section - Mention in Post Fair Folder Sponsorship of this activity does not imply a presence as a participant in the Tecnova 19 Gallery 4

6 Tecnova Forum...Maximum 10 company/product presentations /presentation Available space in the Tecnova Piscinas exhibition hall, with a capacity for approximately 30 people and equipped with: - Public address system - LCD monitor with PC connection - Internet connection via wifi. - Occupation for 45 min. Including assembly and disassembly time by the exhibitor. Timetable for use: - February 26 to 28, 2019: 11:15 a.m. 12 a.m. 12:15 a.m. 1 a.m. 4:15 p.m. 5 p.m.. - March 1, 2019: 11:15 a.m. 12 a.m. Presence in: - Company name and logo as a participant in the Tecnova Forum - Presence on the Tecnova Piscinas website as a participant in the Tecnova Forum - Mention on social media - Tecnova Piscinas 19 app - Press Folder - Communications about the Tecnova Forum to exhibitors and visitors - Mention in Post Fair Folder Tecnova Piscinas is not responsible for covering the expected capacity. Wifi area (rest area) (Maximum 1 exhibitor) - Naming free wifi Tecnova Piscinas 19 Splash Screen App (Maximum 1 exhibitor) - Advertisement in the app welcome screen For more information about the activities and items that are available for sponsorship as well as technical conditions contact tecnovapiscinas@ifema.es OTHER SERVICES: Parking card (Exhibitors parking 1 space/event)... See the services catalogue Type A cleaning (included for modular stands)... See the services catalogue Hanging points (rules and form)... See rates on form Water supply and drain (without connection or tap)... See the services catalogue Wifi internet access (1 user/event)... See the services catalogue Visitor accreditation reader... See the services catalogue 5

7 4. MODES OF PARTICIPATION It is possible to participate in the fair by choosing between one of the different mounting formats: 4.1. MODULAR STAND Minimum surface to rent 16 sq.m The maximum floorspace available in this mode is 100 sq.m. The grouping of individual companies is not allowed. Not applicable to grouped, associative or institutional participation. Modular booths will be handed over finished on February 24, 2019 from 8:30 a.m. onwards. For all modular stands involving interior décor panels, profiles, totem poles, platforms, trusses, etc., the project must be submitted to the Technical Department before Sunday January 20, Send PROJECT to IFEMA's Exhibition Services Department: Fax (+34) , We will try to adapt to customers needs the distribution of all the elements that comprise the stand, any extra elements requested, as well as the structural elements needed to support the stand, provided that it is technically feasible and the floor plan with the necessary indications is received fifteen days in advance of the first day of assembly. Once the assembly of the stand has been undertaken, any changes made to the location of any of the elements shall be invoiced if the notification of the same was not given before the established deadline. The elimination or substitution by the exhibitor of anything that is part of the modular stand will not give rise to any cost reduction. All of the material used, both structural and electrical, is used on a rental basis and any damage will be invoiced in line with the applicable rate. In addition, any exhibitor may order items that appear in IFEMA's Services Catalogue available in the Fair Exhibitor Zone. RATES 16 sq.m:... 3, VAT(1) More than 16.5 sq.m: / sq.m. + VAT (1) STAND FEATURES: Surface and stand open to aisles. Plywood walls painted in a colour to be chosen by the exhibitor from among those indicated below (*): Blue (Pantone 306 U) Beige (Pantone 466 U) Grey (Pantone 430 U) Black (Pantone Black U) White Draft plan The exhibitor must indicate the colour chosen through the Exhibitor Zone before Monday February 4, If no colour is indicated, the walls will be painted white. 6

8 Aluminium profiles in grey. Storage room with door as follows: - 1 sq.m for 16 sq.m stands - 2 sq.m for 16.5 sq.m to 32 sq.m stands - 3 sq.m for stands larger than 32.5 sq.m Furniture (regardless of the contracted floorspace) - 1 KATYN table (ME02) - 4 MADRID chairs (SI01) - 1 TANA counter (CO07) - 1 LIMA stool (SI72) Draft plan Trade fair carpeting, 5 colours to choose from (the colour of the aisle carpet will be Grass Green) 5709-DEEP BLUE 6912-LEAF GREEN 3757-RED 1512-SAHARA JASPER GREY (default colour) The exhibitor must indicate the colour chosen through the Exhibitor Zone before Monday February 4, The default carpet will be installed if no indication is given. Height: 3 m (estimated) Services included: - Electricity: minimum consumption (0.13 kw/sq.m). Switchboard with differential and magnetothermal switch (prepared with an output of 130 W/sq.m). A 500 W per 16 sq.m socket base (maximum 4 units). Lighting using spotlights. - Type A cleaning: first learing and one daily cleaning. - Assembly rights. - Signage: signage in standardised letters with the exhibitor's name and stand number. Maximum 20 characters. - Marketing Package: promotional items and services (both for exhibitors and co-exhibitors) Important note: the name that will appear on the stand's signage, as well as in all the promotional items (press releases, on-line catalogue, visitors' guide, newsletter, etc.) will be that indicated by the exhibitor in the Exhibitor Zone. There is the option to vinyl the stand. Do not forget to check the stand s exact measures if you want to vinyl the stand by yourself to make sure your vinyl materials exactly fit the mounting dimensions, by sending an to: stecnica@ifema.es To request a quote to contract this service with IFEMA, send an to: decoraciongrafica@ifema.es 7

9 4.2. FLOORSPACE ONLY - RATES DESIGN STANDS Optional from 32 sq.m RATES From sq.m: / sq.m. + VAT(1) From sq.m: / sq.m. + VAT(1) More than sq.m: / sq.m. + VAT(1) Second floor: / sq.m. + VAT(1) External space (minimum 16 sq.m): / sq.m. + VAT(1) IN ADDITION, PARTICIPATION AS AN EXHIBITOR IMPLIES THE COMPULSORY CONTRACTING OF: /sq.m + VAT (1) for minimum electricity consumption (0.13 Kw/sq.m). Civil liability insurance (coverage up to ) and "multifair" insurance (coverage up to 30,000) and VAT (1) respectively. The civil liability and "multifair" insurance will be charged for each assigned stand, regardless of whether it is an individual or group participation. Marketing Package: promotional items and services with a fee of VAT (1). Assembly rights (see information below). SPECIFIC ASSEMBLY RULES FOR FREE DESIGN STANDS: All companies will be required to assemble their own stand, which includes at least the walls between the hall wall and the other stands. Companies opting for free construction of their stands must send the project to IFEMA's Technical Department for approval, prior to Sunday January 20, 2019: Fax: (34) stecnica@ifema.es Companies responsible for assembling a stand must pay IFEMA the mounting fee prior to starting the work (assembly fee). The fee will cover the services provided during the fair's assembly and disassembly period. In order to ensure the concept of open, accessible and high visibility fair for all its exhibitors, the specific assembly rules for free design stands are as follows: HEIGHT The maximum authorised height of the stands, on the outside perimeter is 4 sq.m. A specific element on the perimeter can be lifted up to a height of 6 sq.m., except when adjacent to neighbouring stands. In no event may the height of 6 sq.m. be exceeded, either by the construction or decorative elements. Construction, decoration and lighting elements must not protrude more than 50 cm from the assigned space and starting from a minimum height of 2.5 sq.m. The lights must be directed towards the inside of the stand. If you have any doubts, the IFEMA Trade Fair Services Management should be consulted. BLIND PERIMETER WALLS IN THE PERIMETER AREA Blind perimeter walls cannot be more than 80% of each façade or aisle. In order to make longer walls, a 3 sq.m. recess needs to be included on the inside. ASSEMBLY RIGHTS: Before starting work, the companies responsible for assembling free design stands must pay IFEMA the price for the corresponding assembly rights for the services provided throughout the trade fair assembly and disassembly period: Health Assistance Service (HAS), reduced rates for catering services, inspection of electrical installations, connections and electric supplies throughout the assembly and disassembly process, use and maintenance of painting rooms, personalised assembly service and individual personalisation of spaces. Due to the diverse use of the installations and services, the rates for assembly rights, for the whole stand, including the second floor, will be as follows: Spaces without decoration, or occupied by carpet or a platform...type A rate: 2.10 / sq.m. + VAT (1) Basic modular stands made of aluminium or similar...type B rate: 4.20 / sq.m. + VAT (1) Designer modular stands made of aluminium, wood and other materials...type C rate: 6.61 / sq.m. + VAT (1) 8

10 5. GENERAL SERVICES Participation as an exhibitor automatically entails the purchase of: 5.1. INSURANCE Civil liability (coverage up to 60,000) and "multifair" (coverage up to 30,000), corresponding to insurance for fire, lightning and/or explosion for the exhibited goods and decorative material whether owned or rented, with premiums of and VAT (1) respectively. The civil liability and "multifair" insurance will be charged for each assigned stand, regardless of whether it is an individual or group participation. Included in the modular stand option ELECTRICITY Minimum electricity consumption by the general connection and minimum supply of electricity (0.13 kw/sq.m) during the event and the periods for the delivery and removal of goods, at a rate of /sq.m + VAT (1). Included in the modular stand option MARKETING PACKAGE: PROMOTION AND SERVICE ELEMENTS for a fee of VAT (1) PROMOTIONAL ITEMS Have your exhibitor name and details included in: Advance exhibitors list: periodically updated list of exhibitors, available on the fair's website ( and periodically sent to all participants of the fair and a comprehensive database of professionals in the sector. Official interactive on-line exhibitor catalogue: a format that will allow you to prepare your visit to the fair in advance (advanced search, notes, etc.) Previous Exhibitor: For exhibitors at the previous fair it is possible to retrieve the information inserted in the previous catalogue from the Exhibitor Zone in the "Data for Catalogue" menu and validate and modify them. The details of your co-exhibitors from the previous fair are also available, which you can validate, modify or remove for the forthcoming fair. New Exhibitor: If this is your first time at the fair we recommend that you update and complete your organisation's details in your catalogue file. You can do this from the on-line Exhibitor Zone by using the "Data for Catalogue" menu once you have received your username and password. Co-exhibitors in the catalogue: The holder of a stand can register companies that are participating as co-exhibitors on a stand. This can be done in the Exhibitor Zone by using the "Data for Catalogue" and the "Inclusion of co-exhibitors" tab. Exhibitors participating in TECNOVA PISCINAS as part of an exchange (sectoral associations and specialised publications) may not include co-exhibitor companies at their stands, as indicated in IFEMA's General Rules for Participation. Visitor's Guide: includes a plan of the hall, a list of exhibitors and full schedule of all Feria de Madrid's activities and services. Handed out free of charge at the fair. Interactive information points at the fair: located at various strategic points around the fair. Accessible to visitors, with the possibility of searching for exhibitors and printing individualised location plans. Plan and list of exhibitors in the exhibition hall. Official Tecnova Piscinas app SERVICES Exhibitor Zone: which enables you to: On-line Quotation system. Both for your participation as well as for the services you may need. Purchase of Space and Services on-line. See your Account Statement for your on-line invoicing at any time. See the Exhibitor Calendar. Choose the signage for your stand and customise your modular stand (choice of colours for walls and carpeting). Manage and print your Exhibitor Passes and Invitations for your customers (see Item 6). Complete and Update your company details and products for the official trade fair catalogue. Publish news articles and the latest updates from your company in a Virtual Press Conference Room. Access the Trade Meeting Point: a database of professional visitor members of the Trade Meeting Point to make contact, send information, invite them to your stand, etc. Meeting Manager: a programme for offering and managing appointments and meetings at the Fair, with other exhibitors and visitors from the Trade Meeting Point. 9

11 6. EXHIBITOR PASSES AND INVITATIONS FOR CUSTOMERS In order to guarantee the professional nature of the Fair there will be entry access controls to check that passes are correctly read. Each exhibitor will receive a number of exhibitor passes and customer invitations depending on the allocated floorspace, as indicated below and accessible from the Exhibitor Zone: 6 exhibitor passes up to 50 sq.m, one additional pass for each 10 sq.m up to a maximum of 30 exhibitor passes. Each exhibitor will have at their disposal 3,000 digital invitations for their customers. The exhibitor may request additional Exhibitor Passes at a cost of 5 + VAT (1) Visitor invitations can be customised with the name of the participating company and they can be sent to customers from the Exhibitor Zone. Customers must register on-line to get their direct access pass to the fair. We appeal to all exhibitors to ensure the proper use of these invitations in order to ensure the highest level of professionalism at the fair. Refrain from inviting children under 16 years of age and people who are NOT PROFESSIONALS WITHIN THE SECTOR. 7. CO-EXHIBITORS It will be possible to register companies as a co-exhibitor (company which participates in TECNOVA PISCINAS in the same space as the stand holder company). Co-exhibitor status implies the compulsory purchase of the elements included in the Marketing Package: promotional items and services for a fee of VAT (1). Each exhibitor will be responsible for registering their co-exhibitor companies in the catalogue before Monday January 21, Co-exhibitors will not have access to the Exhibitor Zone for the procurement of services. However, they will be able to access it once they receive the passwords, provided that the holder has registered them in the catalogue prior to Monday January 21, After that time they will be able to: Obtain personal exhibitor passes (5 per each co-exhibitor) Access the meeting point Access their catalogue data, visitor guide, etc. Access the exhibitor calendar (1) For companies established in the Spanish territory (excluding Canaries, Ceuta and Melilla): 10% VAT not included. For the rest of companies this operation is not subject to Spanish VAT. For European Union companies, the exhibitor will be responsible for paying the applicable VAT in the country of incorporation 10

12 8. ADDITIONAL SERVICES 8.1. IFEMA SERVICES Once the space has been assigned, it will be possible to access IFEMA's Services Catalogue (Exhibitor Zone), which includes the services that can complement your participation at the trade fair: hostesses, furniture, internet, parking, etc. It will be possible to contract these services up to the day prior to the beginning of the assembly (Tuesday February 19, 2019) through in the Exhibitor Zone. 5% consumption vouchers for exhibitors at the previous TECNOVA PISCINAS fair (2017). You will have a voucher that can be redeemed against any product in our services catalogue (hostesses, desks, chairs, etc.) with a value equal to 5% of the floorspace contracted for the 2019 fair (minimum services, mandatory services, and assembly fee not included). Services contracted one month prior the beginning of the assembly will be eligible for a discount of 15% on the price of each service. (January 20, 2019) Remember that a surcharge of 25% will apply to services contracted within one week of the beginning of assembly (February 13, 2019). Do it as soon as possible A comprehensive stand design service is offered with IFEMA's full guarantee, and totally tailored to your needs. We take charge from the moment of planning your space, through design, assembly and dismantling. Request a tailored project, free of charge and without commitment, from infodesign@ifema.es You will discover a package of Promotional Services to maximise your participation at the Fair and get the most from your investment: External publicity: a wide range of strategically placed displays on obligatory routes for visitors and exhibitors at the Fair. Banner on the fair web page. See all these items on the web page under Exhibitor Area, Publicity Services and Promotional Items, or send an to publicidadexterior@ifema.es or telephone (+34) / OTHER SERVICES OF INTEREST You will find a list of other services, standards and documents that may be of interest on the fair's website Communication for in-stand catering. Prevention of labour risks and business activity coordination. Authorisation request for heat or flame-producing works. Request for electric power to stand 24 hours. Authorisation request for private security for stands. Authorisation request for wifi installation. Authorisation request for antenna cable connections. Authorisation request to hang structures/rigging DAILY ENTRY OF GOODS Receipt of goods at Feria de Madrid Always indicate on the delivery address: TECNOVA PISCINAS, your company name, hall and stand number Exhibitors will have access to their stands from 9 a.m. and leave them when the fair closes at 7:30 p.m. Important: IFEMA staff are not authorised to accept any merchandise addressed to your stand. Therefore, make sure that there is always someone at the stand. Where this is not possible, we recommend you contact our goods management partner company: Tel.: (+34) / 5241 / 5334 /

13 9. OTHER RELEVANT INFORMATION 9.1. Access for assembly workers and exhibitors and the assembly or conditioning of stands will only be allowed during the days and times indicated in the exhibitor's calendar Exhibitors will not be authorised to occupy their space nor, in the case of modular stands, will the stand be released if the full amount for the contracted space and expenses for the requested services have not been paid Exhibitors are required to attend and remain with the products exhibited in their stands during the whole period of the fair; Tuesday February 26 to Thursday February 28 from 10 a.m. to 7 p.m. and Friday March 1 from 10 a.m. to 3 p.m. Failure to comply with these regulations could mean the loss of the right to preferential renewal of the awarded space Exhibitors will be able to access their stands from 9 a.m. and leave them after the fair closes until 7:30 p.m The direct sale of any kind of articles that are exhibited on the stand is strictly forbidden IFEMA offers the exhibitors participating in the fair the use of the IFEMA Convention and Congress Centre for the rental of rooms for receptions, conferences, press conferences, etc., or other professional activities within the exhibition centre. To request a quote send an to: convenciones@ifema.es 9.7. Noisy demonstrations that could disturb other exhibitors are prohibited, no demonstrations may exceed 60 decibels The exhibitor authorises the total or partial reproduction of the exhibited goods that IFEMA may need and/or reproduce in its promotional material The exhibitor agrees to respect environmental protection rules. Exhibitors must, therefore, also comply with the environmental protection guidelines Water used for cooking, preparing food or cleaning objects that come into direct contact with food should be obtained from suitably hygienic taps. It is forbidden to remove water from the toilet facilities The hand delivery of advertising both inside and outside the exhibition hall is completely forbidden, unless expressly authorised by the fair's management. 10. ANNOUNCE AND PUBLICISE YOUR ATTENDANCE AT THE FAIR Prepare promotional activities to complement your participation as an exhibitor: presentation to clients, to the market sector, the media, etc. Communicate your presence at the fair to the media. Promotional items: use the promotional items available to you at the Fair: banners, advertising in the Exhibitor Catalogue, exterior publicity on the exhibition centre premises, etc. Communicate the latest updates you are going to present to the media, other exhibitors and professional visitors, by publishing your news for free. IFEMA services catalogue: prepare the necessary material for your participation at the Fair: free-design stand plan, or customisation of your modular stand, preparation of material and leaflets to have on display, staff required, services, catering, decoration, etc. International buyers programme: please indicate the most relevant international buyers for your company and TECNOVA PISCINAS will handle travel and accommodation. Personalised invitations: send personalised invitations with your company name and stand number, available in digital format. Visas: if the staff from your company or from your co-exhibiting companies need a visa to attend the fair, you can obtain it by requesting it from the TECNOVA PISCINAS Management company through the Exhibitor Zone by confirming your participation. Trade Meeting Point: send all the professional visitors registered at the Meeting Point information pertinent to your products and services. Meeting services: arrange appointments with visitors and other registered exhibitors at the meeting point, through the Exhibitor Zone. Events, presentations, press conferences: if you wish to organise any event or product presentation during TECNOVA PISCINAS and are likely to require any type of room in the Feria de Madrid exhibition centre, an application will have to be made some time in advance to place a booking. 12

14 11. PLAN OF THE FAIR RV Trade visitor registration AE Exhibitors assistance Visitor entrance North Entrance Exhibitors entrance RV West Access AE East Entance RV South Entrance GEOGRAPHICAL COORDINATES: 40º 27' 53.95" N / 3º 37' 0.00" W 13

15 12. EXHIBITOR CALENDAR DATE SUBJECT TOPIC CONTACT Until Monday July 16, 2018 Application for Participation Deadline for payment of the first 25%, this payment provides the possibility of obtaining a 5% discount for prompt payment of the part corresponding to the contracted area, only floorspace. In the case of modular stands, the discount applies to the part corresponding to the floorspace area. The discount will be applied to the final invoice. Deadline for participation in the priority meeting for choice of location. Event organisers: tecnovapiscinas@ifema.es Monday July 16, 2018 Payments Deadline for payment of the first 25%. Deadline for participation in the priority meeting for choice of location. Event organisers: tecnovapiscinas@ifema.es Wednesday October 17, 2018 Deadline for payment of 50%, discounting the first 25%. Servifema: servifema@ifema.es Monday January 14, 2019 Deadline for payment of 100% for the space and services contracted. Event organisers: tecnovapiscinas@ifema.es Thursday September 13, 2018 Selection of spaces Meeting for the selection of spaces. Friday November 30, 2018 International Buyers Deadline to confirm buyer program guests for direct exhibitors Event organisers: hb1.ifema@ifema.es tecnovapiscinas@ifema.es Monday December 10, 2018 Activities Exhibitors TECNOVA FORUM: deadline to confirm participation in Tecnova Forum (optional). Event Organisers: tecnovapiscinas@ifema.es TECNOVA GALLERY: deadline to confirm participation in the Tecnova Gallery (optional). Sunday January 20, 2019 Projects Deadline to present interior decoration projects for customised modular stands. Deadline for submission and approval of free design projects. Trade Fair Services Management: tecnovapiscinas@ifema.es 14

16 DATE SUBJECT TOPIC CONTACT Sunday January 20, 2019 Contracting services Remember to contract your services through the Exhibitor Zone. Exhibitor Zone 5% consumer bonuses for exhibitors who attended the last event (2017). You will have a bonus that can be redeemed for any product in our service catalogue (hostesses, counters, chairs, etc.) with a value equivalent to 5% of the contracted floorspace (minimum and mandatory services and assembly fee are not included). Contracting services one month prior the beginning of the assembly will obtain a 15% discount on the price of each service (not included in the minimum mandatory services, outdoor advertising, meeting rooms and grafic decoration stand or specific services for the fair such as exhibitor passes, etc.). Monday January 21, 2019 Catalogue Deadline for completing data for the catalogue, visitor guide, etc. Exhibitor Zone Monday February 4, 2019 Projects Deadline to communicate the colours for walls and carpet (Modular stand). Deadline to communicate the signage (Modular stand). Exhibitor Zone Till Saturday February, 9th, 2019 Take advantage of the opportunity to promote your company among all professional visitors who visit the fair, booking advertising spaces. We assure you a great commercial impact! Ana Isabel López Tel: (34) anaisabel.lopez@ifema.es Belén Carramolino Tel : (34) belen.carramolino@ifema.es Until Wednesday February 13, 2019 Contracting services REMEMBER TO CONTRACT YOUR ADDITIONAL SERVICES BEFORE THIS DATE. Any bookings made in the one week prior to the start of the trade fair assembly shall have a surcharge of 25%. Exhibitor Zone From February 20 to 25 February 24 February 24 and 25 Assembly Stands modular Entry of goods Assembly of free design stands. Between a.m. and 9.30 p.m. Delivery of modular stands from a.m. on. Entry of goods and decoration material. Between a.m. and p.m. From February 26 to March 1 March 1 March 2 and 3 Trade Fair Removal of goods Disassembly February 26 to 28 from 10 a.m. to 7 p.m. March 1 from 10 a.m. to 3 p.m. Removal of goods and decoration material. From p.m. to 7 p.m. Dismantling of free design stands Between a.m. and 09:30 p.m. 15

17 13. CONTACT US Exhibition Management IFEMA Director: Carlos González García de la Barga Commercial Manager: Santiago García (+34) Coordinator: Beatriz Ferrándiz (+34) Secretariat: Isabel Herrero (+34) Events and visitors: Call Center Exhibitor Area Technical Secretariat (Exhibition Services Department) Servifema International Guest Programme Calls from Spain: International calls: (+34) address for exhibitors: address for visitors: General Telephone: Fax: (+34) Telephone: Fax: (+34) Telephone: (+34) Línea IFEMA Exhibitors Desde España Internacional (+34) Communication and Marketing Management Director: Raúl Díez Chief Press Officer & Media Relations: Marta Cacho International Press: Elena Valera Press Secretariat: Gloria Morales Media relations Press information on trade fairs and exhibitions organised by IFEMA Institutional press information Press passes for trade fairs and exhibitions Jesús González Tel.: (+34) Convention Centre External Relations (Protocol) Security and Self-Protection Medical Service Outdoor Advertising Space rental for meetings and conventions in the exhibition centre, during the exhibitions and at other times Coordination of non-exhibition related activities Institutional visits Guided visits General security Access to the exhibition centre Parking Booking outdoor advertising space at the venue Protocol for all events Institutional relations Emergency medical service Medical care for exhibitors and visitors during the exhibitions, stand assembly and stand dismantling Tel.: (+34) Fax: (+34) Tel.: (+34) Fax: (+34) Tel.: (+34) Fax: (+34) Tel.: (+34) Tel.: (+34) /08 Fax: (+34) IFEMA - Feria de Madrid (+34) tecnovapiscinas@ifema.es 16