Region 1 Marketplace Registration Packet

Transcription

1 National Society of Black Engineers Region 1 Marketplace Registration Packet Business Diversity Chairperson Omari Adams R1business@nsbe.org

2 National Society of Black Engineers 2 Table of Contents Overview..Page 3 Exhibit Information.....Page 4 Exhibitor Rules and Regulations.Page 5 Exhibitor Application/Payment..Page 6 Frequently Asked Questions..Page 7-8

3 National Society of Black Engineers 3 Dear Sir or Madam: On behalf of the National Society of Black Engineers (NSBE), I cordially invite you to participate in NSBE s Fall Conference in Hauppauge, New York as a participant in our NSBE Marketplace. This opportunity features the goods and services of businesses across. African art, jewelry, clothing, and oils for house & body; costume jewelry and accessories; licensed NSBE Items (ex: NSBE clothing, engineering-themed T- shirts, dog tags, lapel pins, luggage tags, lanyards, graduation stoles); paintings and sculptures; and men and women s business professional attire and accessories (suits, cotton shirts, silk neck ties, ladies handbags, hosiery) are examples of products that were available for purchase at the NSBE Marketplaces at past conventions and conferences. The NSBE Marketplace is an excellent opportunity for your business to sell your products and services to some of the best and brightest engineering professionals in the world. Our collegiate, graduate, technical professional and Board of Corporate Affiliate members will be able to buy your products and services at the conference. You have a chance to market yourselves and form new partnerships that may significantly grow your company s clientele. To request more information, please contact me, Business Diversity Chairperson, Omari Adams at r1business@nsbe.org. I hope to see you there. Sincerely, Business Diversity Chairperon National Society of Black Engineers

4 National Society of Black Engineers 4 Exhibit Information Date: Saturday, November 22 nd, 2014 Time: Set Up: 12:00 1:00 PM Exhibition: 1:00 PM 5:00 PM Location: Hyatt Regency Long Island at Wind Watch Golf Club 1717 Motor Parkway Hauppauge, NY Each booth area includes: 1. One (1) booth identification sign 2. One (1) skirted table 3. Two (2) folding chairs Fees: Exhibitor Registration: $175 Benefits: One (1) exhibitor table at the NSBE Marketplace Two (2) vendor conference registrants Company s or Organization s logo in the Fall Conference Program Packet

5 National Society of Black Engineers 5 EXHIBITOR RULES AND REGULATIONS By signing the enclosed agreement, I agree to adhere to the following rules. 1. All products services/displayed and/or sold from exhibits must be listed on my application and pre-approved by NSBE. 2. All exhibits must be professional in appearance. There shall be no handwritten signs; all storage boxes must be hidden and exhibit personnel should be present at all times during the Marketplace. 3. Each exhibitor is responsible for set-up of the designated booth(s) during assigned set-up times unless other arrangements have been made. Any booth that is not set up by the assigned time as designated by the Marketplace coordinator is subject to forfeiture without refund or compensation. 4. All exhibits must remain in operation until the close of the Marketplace, unless arrangements have been made in advance. 5. There is one table, two (2) chairs and per booth. Anyone taking equipment from a surrounding booth will be subject to a fine and dismissal from the Marketplace. 6. There is a limit of four (4) tables per vendor. 7. No fliers or other forms of exhibitor information may be passed out at the front entrance of the Marketplace without prior consent from NSBE. 8. Booths must be visible with no side poles or drapes blocking the view of the booth. Displays must remain inside the booth dimensions. 9. All exhibits must be strictly confined to the space assigned by the NSBE management team. 10. The use of helium tanks or burning of incense is strictly prohibited. 11. Any exhibitor caught in violation of this contractual agreement forfeits his/her right to participate in the NSBE Marketplace and may be asked to leave without refund or compensation. 12. NSBE is not responsible for lost/stolen items. NSBE will provide 24-hour security. Additional security can be obtained through our official security provider. Please contact the NSBE Marketplace team for information. NSBE will not provide any storage space for expo participants.

6 Business Name: Address: National Society of Black Engineers 6 EXHIBITOR APPLICATION Phone Number: ( ) - Representative Name: Title: Phone Number: ( ) - Entity Types ($175) select one [ ] General Exhibitor/Vendor [ ] NSBE Member [ ] Licensed Vendor [ ] NSBE Chapter Please list all products or services rendered during the event Please supply a.jpeg file of your company logo, with this application, for representation in the Fall Conference Program Booklet. Method of Payment [ ] Check [ ] Visa [ ] Mastercard [ ] Discover [ ] American Express Credit Card No. Expiration Date / / CVV2 Authorized Signature Signature Date

7 National Society of Black Engineers 7 Where should I mail Check / Money Orders? National Society of Black Engineers 205 Daingerfield Road Alexandria, Virginia Make check/money order payable to: NSBE Region 1 EXHIBITOR FREQUENTLY ASKED QUESTIONS If I have any booth questions who should I contact? You should contact the NSBE Business Diversity Chair at R1Business@nsbe.org or at (347) What is the policy regarding outside vendors? There is absolutely no solicitation from any exhibitor who does not have a NSBE Marketplace booth Can vendors attend conference events? Vendors may attend conference events that do not conflict with their Marketplace time commitment. How secure are my products/inventory? From the move-in time, there is 24 hour security for your products/inventory. NSBE is not responsible for any lost/stolen items. Expo participants can contact our official security provider for additional security. NSBE will not provide storage for Marketplace participants. Can I have my booth placed at a specific location? All booths are placed by the NSBE Marketplace team. Notice of placement location will be sent prior to the start of the Expo. Are there additional costs for labor? Typically, there is no labor cost for a basic set-up. Contact the NSBE Marketplace team for questions on more advanced set-ups. What is the vendor move-in date? The official move-in date is Saturday, November 22 nd, I completed the vendor registration process, what s next?

8 National Society of Black Engineers 8 You will be contacted by the Marketplace Team with a welcome letter and updates. We will also highlight processes and procedures. Is there adequate parking? Yes, there is adequate parking at the hotel but as date gets closer information will be given out for parking Will there be vendor identification during the expo? There will be two vendor badges provided for each exhibitor booth Can I use the NSBE Logo on my products? Anyone wishing to use the NSBE logo on their products must pay the NSBE licensing fee. This cost is separate from NSBE Marketplace registration fee. Chapters can also partner with manufacturers who are licensed to produce items using the NSBE logo. nebbusiness@nsbe.org for a listing of approved manufacturers..