INVITATION TO NEGOTIATE NUMBER ITN/FNW-16/17-21 FNW INVENTORY MANAGEMENT AND SCHOOL FOOD AUTHORITY ORDER SYSTEM

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1 September 15, 2016 ADDENDUM 1 TO: FROM: RE: Vendrs Vianka Clin, Purchasing Directr INVITATION TO NEGOTIATE NUMBER ITN/FNW-16/17-21 FNW INVENTORY MANAGEMENT AND SCHOOL FOOD AUTHORITY ORDER SYSTEM This addendum is t prvide all ptential bidders with changes and answers t questins received in reference t Invitatin t Negtiate Number ITN/FNW-16/ Deletins are struck thrugh, and additins are highlighted. Prject Deliverables Deliverable # Phase Deliverable Descriptin 6 Phase 2: Training 1 f Descriptin: Training Part 1 f 3 3 (10% f identified Due Date f Deliverable: within 60 days f the cmpletin f Deliverable #5 Phase 1. Training Plan is dcumented in Micrsft Wrd 2010 r greater and delivered. Training Plan must cver all majr system functinality. FDACS FNW training materials are created and delivered: Electrnically in Micrsft Wrd 2010 r greater. 10 printed versins, bund by three-ring r spiral binder (nt Vendr training materials are created and delivered: Site, SFA, and FDACS FNW training sessins are cnducted at 10% f identified SFAs and assciated sites: 2 On-Site trainings fr FDACS FNW users 10 webinar trainings fr SFA users, and users within SFAs 10 webinar trainings fr Vendrs, which will be recrded and made available fr future viewing r trainings

2 7 Phase 2: Descriptin: Implementatin Part 1 f 3 Implementatin 1 f 3 Due Date f Deliverable: within 60 days f the cmpletin f (10% f identified Deliverable #5 Phase 1. System is available in the Prductin envirnment by 10% f the identified Sites, and participating Vendrs. System defects/bugs identified by the Department are reslved. FDACS FNW functinality is cnfigured and ready fr prductin use. SFAs and Sites are cnfigured and ready fr prductin use. 8 Phase 3: Training 2 f 3 (40% f identified 9 Phase 3: Implementatin 2 f 3 (40% f identified 10 Phase 4: Training 3 f 3 (50% f identified Descriptin: Training Part 2 f 3 Deliverable #6 Phase 2. Outreach and training staff fr this deliverable are identified; Training Org Chart and Training Plan are dcumented and delivered electrnically in Micrsft Wrd 2010 r greater. Outreach and training gals fr this deliverable are dcumented and delivered electrnically in Micrsft Wrd 2010 r greater. Any training material updates based n implementatin in Part 1 are cmplete and delivered electrnically in Micrsft Wrd 2010 r greater. FDACS FNW training materials are delivered: 20 printed versins, bund by three-ring r spiral binder (nt 50 printed versins, bund by three-ring r spiral binder (nt SFA, and SFA site and FDACS FNW training sessins are cnducted at 40% f identified sites (t ttal 50% cmplete): 1 On-Site training fr FDACS FNW users 15 webinar trainings fr SFA and Site users 1 webinar trainings fr identified Vendrs Descriptin: Implementatin Part 2 f 3 Deliverable #5 Phase 2. System is available in the Prductin envirnment by additinal 40% f the identified SFAs and assciated Sites (t ttal 50% cmplete). System defects/bugs identified by the Department are reslved. SFAs and Sites are cnfigured and ready fr prductin use. Descriptin: Training Part 3 f 3 Deliverable #6 Phase 3. Outreach and training staff fr this deliverable are identified; Training Org Chart and Training Plan are dcumented and delivered electrnically in Micrsft Wrd 2010 r greater. Outreach and training gals fr this deliverable are dcumented and delivered electrnically in Micrsft Wrd 2010 r greater. Any training material updates based n implementatin in Part 1&2 are cmplete and delivered electrnically in Micrsft Wrd 2010 r greater.

3 11 Phase 4: Implementatin 3 f 3 (50% f identified Vendrs) Questins/Answers 1. Are yu lking fr a COTS slutin fr this prject? FDACS FNW training materials are delivered: 20 printed versins, bund by three-ring r spiral binder (nt 50 printed versins, bund by three-ring r spiral binder (nt SFA, and SFA site and FDACS FNW training sessins are cnducted at 50% f identified sites (t ttal 100% cmplete): 2 On-Site training fr FDACS FNW users 15 webinar trainings fr SFA and Site users 1 webinar trainings fr identified Vendrs Descriptin: Implementatin Part 3 f 3 Deliverable #5 Phase 3. System is available in the Prductin envirnment fr remaining identified Sites, and Vendrs (50%, ttal 100% cmplete). System defects/bugs identified by the Department are reslved. Sites, and all participating Vendrs are cnfigured and ready fr prductin use. The prpsed slutin must include a Menu Creatin system mdule that is Nutrient Analysis Sftware apprved by USDA fr Nutrient Analysis. While FNW understands that a COTS slutin fr this prject may be available, we expect that sme custmizatin will be required as identified by prpsed vendrs in ATTACHMENT K- SYSTEM REQUIREMENTS- VENDOR RESPONSE FORM, f the Pertinent Dcuments. 2. Wuld yu like us t prpse vendr hsting r FL DOA hsting the sftware slutin? N, refer t the General Requirements sectin f the ITN, items J and K. The Department will hst the sftware slutin and cnfrm t the requirements utlined in ATTACHMENT G - APPLICATION DEVELOPMENT STANDARDS AND GUIDELINES. 3. Will the Department prvide detailed functinal requirements regarding Order Placement and Prcurement and Inventry Management? N additinal functinal requirements regarding Order Placement and Prcurement and Inventry Management are available at this time. 4. Based n ur experience implementing Inventry Management Systems, every district has tailred business prcesses and dynamics such as rdering life cycle, vendr integratins fr rder exprts etc. Des this bid allw fr such custmizatins r is it a statewide template fr Inventry Management? Yes, the system shuld allw fr such custmizatins fr Inventry Management. Hwever, because users will have similar vendrs and business prcesses, FNW expects minimal custmizatin will take place t meet this need.

4 5. The prpsed implementatin schedule has firm deliverable dates. Des this accunt fr summer and ther breaks, the busy start f schl time where it is harder t get schl district persnnel time etc.? The prpsed implementatin schedule, as utlined in the Prject Deliverables sectin f the ITN, is nt firm. Please refer t the General Terms and Cnditins sectin f the ITN, item 1 (Cntract Perid) fr mre infrmatin. 6. Attachment I - System Requirements Requirement ID Descriptin Questins Answers 11 Prvide schl year maintenance capability (add/delete/update). 14 System must allw Department t edit all text displayed. 15 The system must prvide system administratin utilities and tls, including but nt limited t the functins listed belw: - Jb scheduling and executin - Perfrmance mnitring - Debugging tls - Transactin mnitring - Resurce utilizatin mnitring - Cnfiguratin tls - Reprting tls - Reprt scheduling and ntificatin What type f schl year maintenance wuld be required? t allw the Department t update any text that was entered by an SFA user? Is it acceptance t retain prtectin f text/data that is required t maintain data integrity and accuracy? These administrative utilities are nrmally managed by the rganizatin that is managing the hsted slutin. Is there a requirement that the Department als needs access t the utilities? This requirement refers t general maintenance that is expected t take place year-tyear such as displaying relevant schl year infrmatin. N, this requirement is nt intended t allw the Department t mdify user entered data. Yes. 16 System shuld prvide the ability fr custm branding. 21 Retain histrical infrmatin fr a cnfigurable perid f time (i.e. cnfigurable number f years). 25 D nt delete any recrds (inactive indicatr is OK, but nt a delete). fr private branding r is c-branding acceptable? (i.e. Prduct name is visible alng with state and/r district lgs) Wuld this need t be cnfigurable fr each LEA? Wuld it be acceptable t allw deletin f canceled transactins that were saved but never psted/cmpleted? C-branding is acceptable. N, FNW expects the system t retain histrical infrmatin fr a perid n lnger than five years fr all SFAs. Data cmmitted in the database shall nt be deleted.

5 30 The system must prvide autmatic lgut f users when the user has clsed the brwser, r when there has been n activity fr a predefined perid (cnfigurable). 35 System must prvide the capability t display mdules with a "printer friendly" frmat. 120 Supprt data integratin frm the Flrida Autmated Nutritin System (FANS) fr SEPDS, SFA and SFA site infrmatin and FANS user credentials. 140 The system shall have the security rles and access rights defined by FNW staff and the cntractr. 141 The Department shall be able t maintain a secure system that can be mdified in a timely manner with n prgramming required fr csmetic changes. 154 Catalgs that are designated fr the Flrida Fresh Fruit and Vegetable Pilt prgram will have an accunting impact n Pilt Entitlement values. 172 The system will track inventry at multiple levels r endpints including but nt limited t: USDA, Prcessr, Distributr, SFA, SFA Site and Warehuse. Wuld this need t be cnfigurable fr each LEA? that all reprts must have a "printer friendly" frmat r des it g beynd that scpe? If it is the latter, can yu please prvide examples f the mdules. fr single sign-n acrss these systems? If s, hw are user credentials currently managed? Wuld FNW staff als be respnsible fr restring lg in capabilities fr lcked ut vendrs? Hw des this requirement apply t systems that are hsted by the sftware vendr? Can yu please prvide additinal infrmatin n hw yu wuld expect the prduct t meet this requirement? Des this requirement mean that access t the system will need t be prvided t USDA, Prcessr and Distributr persnnel? N. All system screens shuld have a print capability with a versin frmatted fr printing that preserves frmatting and is cntained within a printable margin. This is a requirement fr either single sign-n frm FANS t this system r shared credential/ authenticatin. FDACS users are authenticated against Active Directry. FANS authenticates nn-fdacs users using custm authenticatin. Yes. See answer t questin 2. Fr prduce rdered thrugh the Fresh Fruit and Vegetable Pilt Prgram, the system will need t adjust entitlement balances after delivery f the rdered prduct has ccurred. This requirement refers t system integratin. Refer t Figure 1 f the Technical Requirements sectin fr mre infrmatin. All ther terms, cnditins and specificatins f this Invitatin t Negtiate will remain the same. T the extent this addendum gives rise t a prtest, nte the fllwing: Failure t file a prtest within the time prescribed in Sectin (3), Flrida Statutes, r failure t pst the bnd r ther security required by law within the time allwed fr filing a bnd, shall cnstitute a waiver f prceedings under Chapter 120, Flrida Statutes. If yu have any questins regarding this addendum, please feel free t cntact this ffice at (850)