2018 TROOP FALL PROGRAM GUIDE

Transcription

1 2018 TROOP FALL PROGRAM GUIDE 1

2 ASSOCIATION FALL PRODUCT CHAIRS 10 Jenn Salter 11 Lori Gorczyca 12 Marguerita Harding 14 Cindy Anderson/Pat Roush 15 Cindy Anderson/Pat Roush 21 Edith Brown 22 Anne Hedian 22 Terri Wallace 31 Marie Schech 32 Marion Lindenbaum 33 Debbie Randall 34 Penelope Sinclair 37 Cindy Smith 40 Gwen Daniel 42 Claudette Burge St Mary s County Calvert County Charles County Shenandoah Region Shenandoah Region Southern Prince George s Central Prince George s Northern Prince George s Georgia Crossing Northern Montgomery Heart of Montgomery Montgomery East Frederick County DC East Central City - Friendship 50 Kathy Althoff Ashgrove East 51 Teresa Tancre Ashgrove West 52 Ginna Wereszynski South Central Fairfax 53 Judy Kee Mount Vernon 54 Jennifer Hon Central Fairfax County 55 Rebecca Yannapoulos Little River 56 Karen Molloy Difficult Run 60 Beverly Parker Pride of Potomac 70 Mindee Trudell Goose Creek 80 Sherri Hunter Ports of Prince William 90 Tania Beale Piedmont Product Program Staff Judy Johnson Sr. Product Program Specialist jjohnson@gscnc.org Jinean Carter Product Program Specialist jcarter@gscnc.org Cheryl Roberson Operations & Database Coordinator croberson@gscnc.org Julie Carlson Manager of Product Programs jcarlson@gscnc.org

3 M2 Media For Troop Volunteers TABLE OF CONTENTS Welcome...4 Fall Program Timeline Ashdon Nuts & Candy.6 Program Basics....7 Troop Proceeds.8 Girl Rewards.9 Money Matters..10 M2 Media Management System All troop leaders/managers in M2 will receive an from the M2 online system with a link to get started, once you are entered into the system. Set up your own Me2 avatar and select the patch of your choice from the four backgrounds offered Once registered, you will be able to manage the online sale for the entire troop. And can see the online sales for each girl and rewards. You should send s through the system to their troop families to invite the girls to get started! You can also send reminders throughout the program. When the troop sells a total of $800 in online magazine sales, direct ship nut orders, online donations, online girl delivered and in person order card sales, the Troop Leader and Fall Product Chair can receive a personalized volunteer patch. 3

4 GENERAL INFORMATION WELCOME TO FALL PRODUCT PROGRAM Welcome to the 2018 Fall Product Program where Girl Scouts ask friends and families to support their troop as well as council. Simply by renewing their favorite magazines, subscribing to new ones and ordering nuts & candy items. Nation s Capital, along with our vendor partners, Ashdon Farms and M2 Media Group, would like to thank you in advance for making our program a fun, safe, learning experience for our girls. Girl Scouts of the Nation s Capital serves 87,312 members: 60,193 girls and 27,119 adults in the Greater Washington Region, which includes the District of Columbia and in Maryland: Allegany, Washington, Frederick, Montgomery, Prince George's, Charles, Calvert and St. Mary's Counties; in Virginia: Page, Shenandoah, Warren, Frederick, Clarke, Fauquier, Loudoun, Fairfax, Arlington and Prince William Counties; and in West Virginia: Jefferson, Berkeley, Morgan, Hampshire, Mineral, Hardy and Grant Counties. Participation: All registered Girl Scouts are eligible to participate in the Fall Product Sale Program. While adults support girls in their selling efforts, adults are not eligible for reward items. WHY PRODUCT SALES? Everything girls do in Girl Scouting is designed to help them grow into leaders of Courage, Confidence, and Character. The 5 Skills girls gain through product sale programs are an important ingredient in the Girl Scout Leadership Experience. The 5 Skills to leadership benefits in Girl Scouting and beyond: 1. Goal Setting 2. Decision Making 3. Money Management 4. People Skills 5. Business Ethics 4

5 FALL PRODUCT PROGRAM TIMELINE In Person Order Taking: September 17 October 19 Online Extension: ends November 11 checklist: important tasks & dates Attend training provided locally by your Service Unit Fall Product Late Aug. Early Sept. Fall Product Sale begins September 17 In person order taking and online for girl delivery closes (online magazines and direct ship continues until 11/11/18) October 19 In-person entry opens for Troop Fall Product Chairs October 20 Deadline for families to enter in-person sales (closes at 11:59 pm) October 21 Deadline for troops to enter orders into M2 (closes at 11:59pm) October 22 Paperwork due to Service Unit Fall Product Chair October 23 Troop Product Payment ACH withdrawal November 2 Online Sales closes November 11 Product Delivery - Scheduled by SU Fall Product chair November ACH - extended online sales payment and proceeds deposits November 14 Rewards Shipped to SU Fall Product Chair Mid-December SCHEDULE DETAILS Paperwork turned into the Service Unit Fall Product Chair on October 23, 2018 Report T2/Troop Delivery Ticket - Product Report T2 /Troop Delivery Ticket - Rewards 5

6 ASHDON FARMS NUT & CANDY Customers will love the rich chocolate, the tasty nuts and varied snack mixes offered on the girls order card during in-person order taking. NEW in 2018, customers can place orders online (and using a credit card) and opt to have the girl deliver to them in November, thereby avoiding the shipping fees. Only items offered on the girl order card are available for girl delivery online. Customers shopping online can order magazines Audio Book and Educational Kits (no shipping fees) and choose from over 30 nut & candy items for direct ship! GIRL REWARDS 6

7 FALL PRODUCT PROGRAM BASICS There are 2 components to the Fall Product Sale. To maximize sales potential, girls are encouraged to offer all products to their customers. PART 1: MAGAZINES M2 Media Group - Friends and family can renew or order their favorite new magazines using the online ordering site or choose an Audio Book and Educational Kit (no shipping fees) Online Ordering - Girls, along with an adult, visit and follow the link for the M2 Online Program or follow the link on the girl envelope. Once there, girls simply invite friends and family by sending an through the M2 system. Girls can also share their campaign through their parents Facebook or Twitter accounts (for girls under 13) or their own! Online Ordering will continue, past the in-person ordering timeline, until 11:59 pm November 11, PART 2: NUTS AND CANDY Nuts and Candy We are offering 16 delicious nut & candy items this year on the order card. All items make wonderful gifts for teachers, pet sitters, bus drivers, mail carriers, hair dressers...anyone or everyone! Online Nut and Candy Store - When the girls send s for magazines, customers will also be given the opportunity to purchase from a variety of over 30 nut and candy items. For their convenience, customers orders will be shipped directly to them. Shipping rates apply. New this year - Online girl delivered is an option. Only the 16 product items on the order card will be available for the online girl delivered selection. Girls will want to send s early to those customers that may want to pay with a credit card, but have the convenience of girl delivery! Virtual gift of caring Continuing our partnership with the USO Metropolitan Washington through virtual Thank You Nuts, girls can ask their customers to support the USO and Nation s Capital Girl Scouts by purchasing a preselected $7.00 item to be donated. Donations will be delivered to the USO by council in November. These products will not be delivered to the troop or girls. Troop 2 Troop patches will be available for purchase at Nation s Capital Girl Scout Shops 7

8 TROOP PROCEEDS Troop proceeds are based on total sales. Troop proceeds will be calculated in the M2 management system as follows; Traditional reward plan - 10% of total sales and girl rewards Opt out reward plan - 15% of total sales and no girl rewards (girls will still receive patches) Tiered Bonus - Troops that average $150 per selling girl will receive an additional 2% in proceeds regardless of plan chosen Super Troop Bonus - Troops that average $175 per selling girl will receive an additional 1% for the Fall Product Sale program and 2 cents per box on their cookie proceeds regardless of reward plan chosen. You can confirm your achievement by checking the Sales Summary by Troop for the Dollars Per Selling Girl number (total sales divided by the number of girls selling). Note: In the Fall Product Program - All money is collected when orders are taken. Money should be deposited into the troop bank account. 8

9 GIRL REWARDS 9

10 MONEY MATTERS What is ACH? ACH stands for Automated Clearing House and refers to an electronic banking network for financial transactions in the United States. These transactions include debit and credit entries and are common to facilitate payment such as direct deposit, insurance premiums, mortgage payments, or income tax rebates. Does my Troop have to have a bank account to participate in ACH? Yes. Every troop is required to have a bank account, opened with the Service Unit Money Manager, set up under the Council s tax ID. If a Troop does not currently have a bank account, please contact the Service Unit Money Manager immediately. Follow the three steps below for a worry-free ACH payment: 1. By October 1, confirm your Troop bank account is on file with Council through your Service Unit Money Manager with a current ACH Electronic Debit/Credit Authorization Form 2. Beginning on October 15, check your Troop bank account information in M2 for accuracy 3. As money is collected during the sale, deposit frequently into your Troop account. Promptly depositing checks will help to reduce the likelihood of bounced checks. 4. By October 31, 2018, the amount that council will withdraw from your troop bank account can be viewed in M2 under Banking/Payments. IMPORTANT! Failing to deposit all Fall Product proceeds into your Troop bank account in time for the November 2 ACH payment withdrawal, will likely result in overdraft fees levied by your bank or the ACH payment withdrawal attempt will fail. In either case, your troop will be unable to take delivery of your Troop s Fall Product items until Council is able to collect your Fall Product payment. If your Troop bank account changes and the Troop bank account information Council has on file is no longer valid, you must contact Council within 3 days of the change. Council will be collecting payments from Troops via ACH electronic payment on the following schedule: Nov. 2, ACH withdrawal / reimbursement amount due to Council or Troop Nov. 14, ACH for extended sales reimbursements 10

11 In the Fall Product Program, we use the M2 Media s online platform to manage the program. Girls will each have their own storefront where their supporters can support your troop and the council by buying magazines, nut and candy. Once you are entered into the M2 system, new Troop Fall Product Chairs will receive an from the system that will include your login information with a temporary password. M2 MEDIA MANAGEMENT SYSTEM If you are returning as the Troop s Fall Product Program Chair, your login and password will remain the same. If you need a password reset, please reach out to your SU Fall Product Sale Chair or Judy Johnson (jjohnson@gscnc.org). When you visit click on VOLUNTEER and select TROOP LEADER/PRODUCT SALES. If you are working with multiple troops or roles, all can be accessed with a single login. When you login for the first time, there is a troop training video to watch. When completed, you will be prompted to build your avatar and enter parent addresses. You should send an blast to the families which will give them the link to the system and instructions on how to set up their Girl Scout s store front. When set up is complete, you will be at your troop s dashboard. For those with multiple troops, there is a toggle where you can switch between troops. 11

12 M2 MEDIA MANAGEMENT SYSTEM From the Troop s Dashboard, you can see, at a glance, how the troop is doing compared to last year. There are many features that make managing a Troop s Fall Product Program quick and easy! From your dashboard you can: Send messages to the families See which girls have created their Avatar and activated their campaign Identify who has earned their personalized avatar patch or who is close and could use encouragement After a troop vote, choose your reward plan. Options are to: OPT IN for rewards and earn 10% of total sales plus individual girl rewards item OPT OUT of rewards and earn 15% of total sales plus patches only. You can view and verify that your troop banking information is correct and view reports Girl s in-person orders need to be entered and ordered, but the GOOD news is families should enter those orders straight from the girl s order form. Print your T2/Delivery Ticket Please Note: There are program options pictured on this screenshot that will not be available in the Nation s Capital Program. 12

13 There is a very small window to get In-Person Order Card sales into the system. Paper Order Entry will open on Oct. 20 and closes 11:59 pm, Oct. 22. Families will be able to enter the in-person order card sales into their Girl Scouts online account by clicking on Manage Paper Orders until 11:59pm on October 21. M2 MEDIA MANAGEMENT SYSTEM Entering In-Person Nut Card Orders You will want to confirm that ALL of your girls are listed in the M2 system even if they are not doing online sales, as their in-person orders will need to be ordered. To add a girl s name, click on the ADD GIRL SCOUT button at the bottom right corner of the Paper Orders screen. If the parents miss their window to add their Girl Scouts paper orders to their online sales, you can add the orders for them as you have until 11:59 pm Oct. 22. During the window to enter girls paper orders, simply choose a girl name and click on the edit pencil to the left of her name to edit or add an in-person order. 13

14 M2 MEDIA MANAGEMENT SYSTEM From the links on the Dashboard, you can View Reports by total sales or by product. Click a girl s name to view specific details of individual girls. 14

15 M2 MEDIA MANAGEMENT SYSTEM The Banking and Payments link offers view total sales, amount due, and regular and tiered proceed amounts. Use the Delivery Tickets link to print the T2/ Delivery tickets for product and rewards. These need to be given to your SU Fall Product Chair on Oct. 23,

16 Thanks for volunteering! 16