Fayette County School District Purchasing Department

Transcription

1 Fayette County School District Purchasing Department 210 Stonewall Avenue West P.O. Box 879 Fayetteville, Georgia (770) ext. 194 Notice of Intent to Award Technology Recycling Services: RFP January 2018 The Fayette County School District Purchasing Department would like to thank all respondents who participated in this solicitation. The intent of this notice is to communicate preliminary results of the selection process performed by the Purchasing Department and evaluation team. This is not an acceptance of your response, nor is it a confirmation of a contract or order. Based on the dollar value of this solicitation, final approval is required from the Superintendent or the Board of Education as required by policy. Once final award is made, a separate Statement of Work Agreement will be issued. This notice of intent to award is made in accordance with the terms, conditions, response, and submittal of firm pricing of the solicitation. Selected Respondent: Premier Surplus, Inc. Eric Rivers Award Term: January 2018 through December 2023 including extensions The following staff may be contacted for more information: For project coordination including ordering and delivery: Ron Ross, Warehouse Supervisor (770) or ross.ron@mail.fcboe.org For contract or solicitation questions: Matthew Roberts, Purchasing Manager (770) ext. 194 or roberts.matthew@mail.fcboe.org For accounts payable or billing information: Tammy Barber, Purchasing Bookkeeper (770) ext. 194 or barber.tammy@mail.fcboe.org

2 Contact Information Respondent Name Contact Name Telephone 9 to 5 Computers Rich Raab richardraab@9to5computer.com A1 Assets Inc. Andrew Hoopper andrew@a1assets.com Atlanta Recycling Solutions David Loxsom dloxsom@arsrecycle.com CDR Global Inc. Dan Valdez dvaldez@cdrglobal.com Ecycle Atlanta Bill May bill@ecycleatlanta.com Electronic Recyclers Intl. (ERI Direct) Stephanie Nakamura stephanie.nakamura@eridirect.com Electronic Recyclers Intl. (ERI Direct) Kevin J. Dillon kevin.dillon@eridirect.com Green Wave Computer Recycling Michael C. Hiday mikehiday@gwcri.com Indisoft.us Ramesh Devare ramesh.devare@indisoft.us Live Wire Communications Inc. Bob Tarry bob.tarry@livewirecommgroup.com Motor City Computer Matt McDonald mmcdonald@motorcitycomputer.com Norris Technologies John Greene jgreene@norris1.com Premier Surplus, Inc. Eric Rivers erivers@premiersurplus.com Secure Recycling Bruce Manssuer bruce@securerecyclingusa.com Sigma 6 Technologies, Inc. Dan Gannon dan@sigma6tech.com 1

3 A1 Assets Inc. General s Scoring p.4,2,2.1 Respondent has provided a current certificate of insurance. 5 3 p.4,1,1.2 Respondent has provided three references with accompanying documentation 6 6 p.4,1,1.3 Respondent has provided a complete E-Verify affidavit properly notarized 4 4 p.2 and GT&C Respondent has completed in full the Administrative s 5 5 SECTION TOTAL Technical s Scoring p.6,3 Respondent has provided a documentation process/program for proper inventory. 3 3 p.6,5 Respondent has provided a detailed pricing/revenue plan. 3 3 p.6,7 Respondent has included a prohibited items list. 1 1 Evaluation Proposal ranking among nine (9) responses received. 9 7 Evaluation Committee score based on discussion and review SECTION TOTAL SECTION TOTAL TOTAL TABULATED SCORE Included COI for workers' compensation coverage is expired (Oct. 2017) - Respondent requires FCSD to box and label items according to their standards, will provide materials. - All televisions and CRT monitors incur a charge to the district - District will be charged $1, each pick-up for tractor-trailer service. 2

4 Atlanta Recycling Solutions General s Scoring p.4,1,1.2 Respondent has provided three references with accompanying documentation 6 3 p.2 and GT&C Respondent has completed in full the Administrative s 5 2 SECTION TOTAL Technical s Scoring p.6,3 Respondent has provided a documentation process/program for proper inventory. 3 3 p.6,5 Respondent has provided a detailed pricing/revenue plan. 3 1 p.6,7 Respondent has included a prohibited items list. 1 1 Evaluation Proposal ranking among nine (9) responses received. 9 4 Evaluation Committee score based on discussion and review SECTION TOTAL SECTION TOTAL TOTAL TABULATED SCORE Respondent did not include additional reference information as required. - Respondent failed to notate page numbers as instructed on specifications. - Charge incurred for CRT equipment at 0.18 cents/pound. No other specific pricing listed. - Payment terms of net-15 days if required. - 3

5 CDR Global General s Scoring p.4,1,1.2 Respondent has provided three references with accompanying documentation 6 0 p.2 and GT&C Respondent has completed in full the Administrative s 5 5 SECTION TOTAL Technical s Scoring p.6,3 Respondent has provided a documentation process/program for proper inventory. 3 3 p.6,5 Respondent has provided a detailed pricing/revenue plan. 3 3 p.6,7 Respondent has included a prohibited items list. 1 1 Evaluation Proposal ranking among nine (9) responses received. 9 5 Evaluation Committee score based on discussion and review SECTION TOTAL SECTION TOTAL TOTAL TABULATED SCORE Utilizes a profit-share model based on 65% with up to $9 charge per device. - CRT charged at min. of $8 with $1/inch for larger than 19" - Will package and load all items on site at monthly pick-up. - Shipping via company trucks or carriers based on pallet count and weight. - No specifics on packaging requirments. - Reports are delivered via Exccel spreadhseet and S/N asset tracking organizaed. - No references or reference form submitted. - How does profit sharing work; at time of pick-up and sort or after sales have been completed on materials? - 4

6 Electronic Recyclers Intl. General s Scoring p.4,1,1.2 Respondent has provided three references with accompanying documentation 6 3 p.2 and GT&C Respondent has completed in full the Administrative s 5 2 SECTION TOTAL Technical s Scoring p.6,3 Respondent has provided a documentation process/program for proper inventory. 3 3 p.6,5 Respondent has provided a detailed pricing/revenue plan. 3 2 p.6,7 Respondent has included a prohibited items list. 1 0 Evaluation Proposal ranking among nine (9) responses received. 9 3 Evaluation Committee score based on discussion and review SECTION TOTAL SECTION TOTAL TOTAL TABULATED SCORE Respondent requires FCSD segregate, package, and palletize. - Utilize an online portal for reporting and inventory tracking. - Categorized at their facility based on 4 levels of evaluation. - Respondent did not included additional reference documentation as requested. - Charge incurred of $1,300 per load plus per pound charges for mixed e-waste, CRT and flat panels. - Pay only for complete CPUS, laptops, and servers at 0.10 per pound. 5

7 Green Wave Recyclers General s Scoring p.4,1,1.2 Respondent has provided three references with accompanying documentation 6 6 p.2 and GT&C Respondent has completed in full the Administrative s 5 5 SECTION TOTAL Technical s Scoring p.6,3 Respondent has provided a documentation process/program for proper inventory. 3 1 p.6,5 Respondent has provided a detailed pricing/revenue plan. 3 3 p.6,7 Respondent has included a prohibited items list. 1 1 Evaluation Proposal ranking among nine (9) responses received. 9 9 Evaluation Committee score based on discussion and review SECTION TOTAL SECTION TOTAL TOTAL TABULATED SCORE Respondent will provide packing materials and does not require any sorting. - FCSD will be paid for items listed on page 5 with no charges incurred. - Respondent did not include any sample report as referenced nor detailed how items are inventoried and tracked. - 6

8 Norris Technologies General s Scoring p.2 and GT&C Respondent included on COI the proper amounts for coverage as defined. 5 3 p.4,1,1.2 Respondent has provided three references with accompanying documentation 6 0 p.2 and GT&C Respondent has completed in full the Administrative s 5 3 SECTION TOTAL Technical s Scoring p.5,1 Respondent can accept all listed items (exceptions noted). 8 0 p.5,2 Respondent has included a logistics plan with required information. 3 2 p.6,3 Respondent has provided a documentation process/program for proper inventory. 3 0 p.6,5 Respondent has provided a detailed pricing/revenue plan. 3 0 p.6,7 Respondent has included a prohibited items list. 1 0 p.6,8 Respondent has included any additional terms and conditions they require. 1 0 Evaluation Proposal ranking among nine (9) responses received. 9 1 Evaluation Committee score based on discussion and review SECTION TOTAL 50 5 SECTION TOTAL 20 0 TOTAL TABULATED SCORE No pricing submitted. - No auto liability insurance provided. - No reference form submitted. - No reference pages listed in response per directions. - No logistics plan or requirements. - No included/excluded items list. - 7

9 Premier Surplus General s Scoring p.4,1,1.2 Respondent has provided three references with accompanying documentation 6 6 p.2 and GT&C Respondent has completed in full the Administrative s 5 5 SECTION TOTAL Technical s Scoring p.6,3 Respondent has provided a documentation process/program for proper inventory. 3 3 p.6,5 Respondent has provided a detailed pricing/revenue plan. 3 3 p.6,7 Respondent has included a prohibited items list. 1 1 Evaluation Proposal ranking among nine (9) responses received. 9 8 Evaluation Committee score based on discussion and review SECTION TOTAL SECTION TOTAL TOTAL TABULATED SCORE Local, Georgia company. - Payment by pound, only charge incurred is 0.25/pound for CRT. - 50% profit sharing with FCSD on sold items. - Does pricing list also apply with profit sharing model: Spoke with contact who advised profit sharing applies when items can be resold, otherwise per pound price applies. - Most resales are bulk in nature to other school districts. - Company does maintain an EBay site with limited material for staff purchases. 8

10 Secure Recycling General s Scoring p.2 and GT&C Respondent included on COI the proper amounts for coverage as defined. 5 4 p.4,1,1.2 Respondent has provided three references with accompanying documentation 6 6 p.4,1,1.3 Respondent has provided a complete E-Verfiy affidavit properly notarized 4 3 p.2 and GT&C Respondent has completed in full the Administrative s 5 5 SECTION TOTAL Technical s Scoring p.6,3 Respondent has provided a documentation process/program for proper inventory. 3 2 p.6,5 Respondent has provided a detailed pricing/revenue plan. 3 3 p.6,7 Respondent has included a prohibited items list. 1 0 Evaluation Proposal ranking among nine (9) responses received. 9 6 Evaluation Committee score based on discussion and review SECTION TOTAL SECTION TOTAL TOTAL TABULATED SCORE E-verify affidavit notarized by submitter. - Personal injury liability insurance excluded. - Terms submitted state FCSD must package and segregate items according to respondent's standards. No listing of standards provided. - Requires FCSD to provide a weight estimate when requesting delivery. - Respondent provides a comprehensive plan for tracking/inventory and chain of custody for materials. - 9

11 Sigma 6 Technologies General s Scoring p.4,1,1.2 Respondent has provided three references with accompanying documentation 6 6 p.2 and GT&C Respondent has completed in full the Administrative s 5 5 SECTION TOTAL Technical s Scoring p.5,1 Respondent can accept all listed items (exceptions noted). 8 0 p.5,2 Respondent has included a logistics plan with required information. 3 0 p.6,3 Respondent has provided a documentation process/program for proper inventory. 3 2 p.6,4 Respondent has properly addressed and detailed recycling procedures. 1 0 p.6,5 Respondent has provided a detailed pricing/revenue plan. 3 0 p.6,7 Respondent has included a prohibited items list. 1 0 p.6,8 Respondent has included any additional terms and conditions they require. 1 0 Evaluation Proposal ranking among nine (9) responses received. 9 2 Evaluation Committee score based on discussion and review SECTION TOTAL 50 5 SECTION TOTAL 20 0 TOTAL TABULATED SCORE Respondent failed to include any logistics plan, pricing/revenue plan, accepted and prohibited items list or any other materials. - Aside from required FCSD signatures only examples of data destruction certificates are given. 10