INTRODUCTION. Qld Office - Phone: Fax: Website: Page 2

Transcription

1 Occupational Therapy Australia 2015 Disability Symposium Jupiters Hotel & Casino Townsville Queensland May 2015

2 INTRODUCTION Occupational Therapy Australia (OTA) Queensland division is excited to be staging the 2015 Disability Symposium in Townsville on 21, 22 & 23 May at Jupiters Townsville Hotel & Casino, which is a major event on the OTA Continuing Professional Development calendar for We invite you to consider the sponsorship opportunities offered herein to support and highlight this growing profession while also promoting your business. PROGRAM This major event promises to attract occupational therapists nationwide. The three-day symposium will include pre-symposium workshops on day one, followed by a program covering a diverse range of occupational therapy practice in the field of disability and trade displays on days two and three. Day 1 21 May Pre Symposium Workshops A variety of pre-symposium workshops will be held on day one. NB. Trade Exhibitors do not exhibit on day one. Days 2 & 3 22 & 23 May 2015 Disability Symposium The two day symposium program will feature prominent keynote speakers and multiple invited speaker sessions covering a diverse range of occupational therapy practice in the field of disability. NB. Trade Exhibitors display on days 2 & 3 only. Social Function Friday Evening 22 May This is an opportunity for sponsors to engage with practicing occupational therapists. On behalf of OTA, we invite you to peruse the enclosed sponsorship opportunities which outline the many ways you can become involved with OTA s 2015 Disability Symposium. We look forward to your participation and support with this exciting event. Yours sincerely, Sonia Herbert, Executive Director Qld Division Qld Office - Phone: Fax: info.qld@otaus.com.au Website: Page 2

3 VENUE Jupiters Townsville Hotel & Casino Sir Leslie Thiess Drive, Townsville, QLD 4810 Phone: (07) Fax: (07) Web: Jupiters Townsville Hotel & Casino Jupiters Townsville Hotel & Casino is superbly located on the Townsville breakwater, set amongst tropical landscaped gardens and overlooking magnificent Magnetic Island, the Coral Sea and Townsville City. The property is within walking distance of the Magnetic Island Ferry terminal, the CBD and the restaurant precincts of Palmer Street and Flinders Street. Jupiters Townsville is also only a short stroll to Reef HQ Aquarium, Museum of Tropical Queensland, shopping precinct and Townsville s award-winning beachfront, The Strand. There is so much to do - so much to see in Townsville and Jupiters is the premier destination for lifestyle and holidaying in the tropics! Accommodation Special Rates: Details of accommodation options will be forwarded to you following receipt of your booking. Hotel Features Dining 194 hotel rooms 3 restaurants (Aqua, Spin, Kõbe) 5 bars Tropical resort-style pool Spa and health centre 11 conference and events venues Aqua Buffet The family-friendly dining experience Offering a smorgasbord of food from delicious fresh seafood to mouthwatering desserts, the Aqua menu has been designed to offer variety without compromising on quality. Spin For a tasty bite to eat in a casual, relaxed environment Spin Cafe offers a large variety of snacks, coffees, desserts and meals sure to please any appetite. Kõbe Kōbe has re-invented steakhouse dining to tempt and satisfy the highest of dining expectations. Not only does the restaurant present some of the most sought-after Australian beef brands, it also offers the finest seafood, pork, lamb and vegetarian dishes. Offering a total dining experience covering any occasion from intimate dinners to large groups, Kōbe is also home to a private dining room with built-in wine cellar. Qld Office - Phone: Fax: info.qld@otaus.com.au Website: Page 3

4 PROMOTING THE EVENT OTA will use a wide range of tools to market and promote the 2015 Disability Symposium throughout Australia and internationally. WEBSITE Used as a pivotal marketing tool, this provides the key source of information about the symposium and is constantly updated and refreshed to reflect the latest news. It can be accessed by occupational therapists and associates from Queensland, Australia and internationally. ASSOCIATION NEWSLETTERS & MAGAZINES Sent via to all members bi-monthly. DIRECT MARKETING - Monthly e-bulletins will be sent to past and current members and OTA associates and these will provide general information, latest news, key dates and program and speaker details. Direct marketing tools engage the target audience in the activities leading up to the symposium. ASSISTANCE FROM ALLIED HEALTH ORGANISATIONS Other associations have been engaged to promote the symposium via their websites, as well as targeted communications to their members. This ensures the symposium program reaches a broader audience of health professionals who have an interest in the program topics. MARKETING COLLATERAL Branded electronic and printed materials are used to endorse the website and campaign, highlighting key activities such as registration, promotions. These will be shared via direct s, the symposium webpage and delegate packs. PROMOTIONAL ACTIVITIES Planned for related events held leading up to the symposium. This includes promotion at professional development events held nationally and at state level, through the distribution of marketing collateral and third party publicity. This provides another access to the target market and the opportunity to keep the Symposium `top of mind. SOCIAL MEDIA OTA will regularly discuss the 2015 Disability Symposium on Facebook and Twitter services. Leverage your Investment! You can help us increase awareness of the symposium by including information in your regular marketing activities. Consider putting the logo and link to our website on your organisations homepage, or attaching e-flyers and brochures on s to your customers! We will be happy to provide you with further information on how you can help us make this a successful event for Loyalty Offer Trade sponsors who supported our 2014 Occupational Therapy State Conference are entitled to receive a loyalty discount of 10% on their booking. Not-for-profits are also entitled to receive a loyalty discount of 10% on their booking. If eligible, please indicate on the booking form on page 8, where specified. Member Discount / Promotion Current members of Occupational Therapy Australia are entitled to receive a discount of 10% on their sponsorship booking. If eligible, please indicate on the booking form on page 8, where specified. Qld Office - Phone: Fax: info.qld@otaus.com.au Website: Page 4

5 MAJOR SPONSORSHIP OPPORTUNITIES INCLUSIONS: Trade Exhibitors do not attend 21 st May 2015 (pre-symposium day). Sponsorship excludes admittance to symposium program, except where specified in sponsorship packages at time/duration listed below. BRANDING PROGRAM EXHIBITOR BOOTHS CATERING SYMPOSIUM REGISTRATION DELEGATE BAG INSERT SOCIAL FUCNTION 1 x Platinum $ x Gold $4950 Banner Display: Prominent display of company banner in plenary room (22 nd & 23 rd May). Logo on all title slides. Logo: 4 x Silver $ x Bronze $2200 * Address delegates in plenary sessions / a max 3 min company presentation / overview. ** Introduce the keynote speaker / present speaker biography. *** Introduce invited speaker session / present speaker biography. **** Inserts provided by sponsor, delivered before 1 st April to: OTA Qld Division, Level 1,238 Old Cleveland Road, Coorparoo, Qld 4151 # Tickets to the social function may be purchased at an extra charge (please specify on booking form on page 8). Mini Booths are 3m x 1m and may not be suitable for large equipment. For all vehicle enquiries please info.qld@otaus.com.au 2 x Mini $1400 Logo in symposium handbook. Logo to appear on symposium home page on website. Logo to appear on symposium program cover page Promotional collateral: Name and/or logo to appear on all materials from time of confirmation, including brochures, programs and campaigns. Advertisement: Opportunity to place advertisement in the symposium program. Branded Lanyard & Satchel: Inclusion of company name and/or logo on delegate bag and lanyards. *Opportunity to address delegates in the plenary sessions (22 nd & 23 rd May) **Opportunity to introduce keynote speaker (22 nd OR 23 rd May) ***Opportunity to introduce speaker session (22 nd OR 23 rd May). Exhibitor Booth (exhibitors may not occupy space outside of the allocated booths) Day catering provided for exhibitors (22 nd OR 23 rd May) Complimentary delegate registration for OTs/other allied health practitioners of your choosing to attend symposium (22 nd OR 23 rd May) Full Page Back Cover 2 days 2 sessions 2 (3m x 2m) ½ Page Inside Front Cover 1 day 1 session 1 (3m x 2m) ½ Page ¼ Page Logo Only 1 session 1 (3m x 2m) 1 (3m x 2m) 1 (3m x 1m) ALL PRICES INCLUDE GST ****Insert included in delegate bag (x1), one page paper insert, max A4 size OR promotional item (x1) - as agreed with OTA. #Complimentary tickets to attend the social function on the evening of 22 nd May

6 DELEGATE BAG INSERTS *PROGRAM ADVERTISING Paper: $250 (INC GST) Full Page: $720 (INC GST) Promotional Item: $280 (INC GST) Half Page: $500 (INC GST) Bundle: (paper & promotional item) $350 (INC GST) Quarter Page: $270 (INC GST) All conference delegates and trade exhibitors will receive a delegate bag at registration. Entitlements: Paper: Insert of one page into delegate bag, max size A4. Promotional Item: Small promotional item to be placed into delegate bag (item / size is subject to approval by OTA). Bundle: Select both the paper and promotional item inserts for a discounted price. Requirements: All inserts to be provided by sponsor and delivered on or before 1 st April. Quantity: 250 appx Deliver to: Occupational Therapy Australia Qld Division Level Old Cleveland Road Coorparoo, Qld 4151 Opportunity to place advertisement in the conference program/proceedings handbook. All delegates receive a copy of the program. Entitlements: *Advertising is limited and accepted on a first in wins basis: - Full Page Two (2) Opportunities Only - Half Page Four (4) Opportunities Only - Quarter Page Six (6) Opportunities Only Specifications: Full Page H265mm x W185mm Half Page H130mm x W185mm (Horizontal) Half Page H265 x W90mm (Vertical) Quarter Page H130mm x W90mm (Horizontal) Quarter Page H185mm x W60mm (Vertical) Requirements: Adverts may be in colour or black and white All artwork is to be provided as high quality print ready PDF. Artwork to: E. info.qld@otaus.com.au before 1 st April. Bookings All bookings for sponsorships must be made using the attached booking form. We cannot reserve or hold any sponsorship opportunities, booths or advertising space until a completed, duly authorised booking form has been received in the OTA Queensland office. Booking forms may be ed, faxed or posted. We will send a confirmation on receipt of your booking form confirming acceptance of your booking. Qld Office - Phone: Fax: info.qld@otaus.com.au Website: Page 6

7 Looking for a Unique Opportunity? We are looking at developing an interactive experience which will enable exhibitors to showcase a particular product or service to the conference delegates, in a fun or unique way. If you are interested in this opportunity, please info.qld@otaus.com.au with your creative concept proposal. Our Sponsorship Opportunities serves as a guideline for sponsorship. If you would like to sponsor the 2015 Disability Symposium and have a proposal which caters to your requirements, as well as those of the Conference, we would be willing to consider alternative concept. Please contact us for further information and details: Julie Caudell Member Services & Systems Manager Phone: info.qld@otaus.com.au Exhibitors Manual We will provide a comprehensive exhibitors manual to assist exhibitors with all logistics related to the conference. The manual will be distributed via well in advance of the conference, and will include the bump-in / bump-out schedule, venue details (parking, OH&S, etc), important dates and requirements relevant to your sponsorship package, contact information, professional tips and advice on how to achieve the best return on your investment and much more. If you have any questions in the meantime please don t hesitate to contact us, we would be happy to answer any questions you may have. Public and Product Liability Insurance IMPORTANT:- All exhibitors are required to have adequate Public and Product Liability Insurance, and provide a copy of the Certificate of Currency to us prior to the event date. The cover is based on a limit of indemnity to the value of $10,000,000 or above for damages or injury caused to third parties/visitors on or in the vicinity of their exhibition. If you do not have Public and Product Liability Insurance, we will be able to assist you in organising this prior to the event.

8 Sponsorship and Exhibition Booking Form Please complete this form, keeping a copy for your records and fax, or post to: Occupational Therapy Australia - Qld Division, PO Box 591, COORPAROO, Qld, 4151 Fax: info.qld@otaus.com.au Contact Details: Please note all correspondence including invoices will be sent to the contact details supplied below: Contact First Name Contact Surname Company Name Company Department Position Telephone Fax Mobile Street / PO Box Address Suburb State Postcode Company Website Please Tick as Applicable: - The person named above will be the main contact person leading up to the Symposium and can be contacted regarding any aspect of Symposium sponsorship, and provide OTA with all required information by the specified due dates. OR - Please use alternate contact for Symposium liaison details provided below (if no contact information provided OTA will use above details): NAME: PH: Please Select Sponsorship Items: Places are limited and are allocated on a first-in wins basis - we can only accept bookings upon receipt of a duly completed and signed booking form PLEASE TICK YOUR PREFERENCE/S BELOW: Platinum Sponsorship (22/23 rd ) includes branding, promo collateral, branded lanyard, plenary address, 2x exhibitor booths (3m x 2m), satchel insert, 3x catering, 2x Symposium registrations,3 x Social Function Tickets Gold Sponsorship (22/23 rd ) includes branding, promo collateral, introduce keynote, 1x exhibitors booth (3m x 2m), satchel insert, 2x catering, 1x Symposium registrations, 2 x Social Function Tickets. Silver Sponsorship (22/23 rd ) includes branding, promo collateral, introduce invited speaker, 1x exhibitor booth (3m x 2m), satchel insert, 2 x catering, 2 x Social Function Tickets. Cost INC GST $5900 $4950 $3600 Bronze Sponsorship (22/23 rd ) includes branding, promo collateral, 1x exhibitors booth (3m x 2m), 1x satchel insert, 2x catering, 2x Social Function Tickets Mini Sponsorship (22/23 rd ) - includes branding, promo collateral, 1x exhibitors booth (3m x 1m), 1x satchel insert, 2x catering, 2x Social Function Tickets Paper Satchel Inserts insert of one page into delegate bag, max size A4 (other sizes to be agreed with OTA) $250 $2200 $1400 Promotional Item Satchel Inserts promotional item to be placed into delegate bag (item to be agreed with OTA). $280 BUNDLE Satchel Inserts includes both paper and promotional item inserts (promo item to be agreed with OTA). $350 Symposium Program Advertising: Full Page $720 (tick), Half Page $500 (tick), Quarter Page $270 (tick) $ ADDITIONAL SOCIAL FUNCTION TICKETS - $50.00 per person QTY: $ 10% Loyalty/Members Discount: I sponsored the 2013 Mental Health & Paeds Symposia or the Qld 2014 State Conference OR I am a not-for-profit company OR I am a current member of Occupational Therapy Australia. $ TOTAL INC DISCOUNT $ Page 8

9 Payment Methods: I will forward a cheque (INC GST) payable in AUD$ to `Occupational Therapy Australia I will pay by EFT (details will be provided on invoice) I will pay by Credit Card: Visa MasterCard Amex Please provide details below: CARD NUMBER: EXPIRY DATE: CVV: CARDHOLDER NAME: CARDHOLDER S SIGNATURE : Payment Schedule: An acknowledgement of sponsorship will be sent on receipt of a signed booking form. A tax invoice will be issued for the deposit and confirmation provided once payment has been received. THE FOLLOWING PAYMENT OPTIONS ARE AVAILABLE PLEASE TICK YOUR PREFERRED PAYMENT SCHEDULE: NB: Applications received after 1 st March 2015 must include full payment. Payment in full - payable within 30 days upon receipt of invoice 50% deposit of total owing - payable within 30 days upon receipt of invoice / o/s balance payable by 1 st March 2015 Payment in full - payable upon receipt of invoice for all bookings and applications received after 1 st March 2015 Declaration: I have read & accept the terms & conditions of sponsorship and wish to sponsor / exhibit at the 2015 Disability Symposium. I agree to be invoiced for a total of AUD (incl. GST) Signature: Booking Terms & Conditions: The Australian Goods and Services Tax (GST) at 10% is applicable to all goods and services offered by the Symposium. All prices listed in the sponsorship opportunities include GST. 1. A signed Booking forms is required to allocate sponsorship and exhibitor booths. 2. Upon receipt of the booking form, written advice will be provided to confirm the booking, along with a tax invoice for the required 50% deposit payable 30 days from the date of the tax invoice (not applicable to bookings received after 1 st March where payment must be made in full). Balance is due and payable by 1 st March. Applications received after 1 st March must include full payment. 3. All amounts are payable in Australian dollars. Cheques and direct deposits must be made payable to `Occupational Therapy Australia. Credit card payments will incur a 4% service fee. 4. Payment of all monies due and payable must be received (and cheques cleared) prior to the start of the Symposium. Organisations will not be listed as a sponsor in any official Symposium materials until full payment and a booking form have been received. 5. Cancellation Policy: In the event of cancellation, a fee of 50% of total fees applies for a cancellation prior to 1st March. No refunds will be made for cancellations after this date. After sponsorship agreements have been confirmed and accepted, a reduction of the sponsorship type is considered a cancellation. 6. Sponsors or Exhibitors are not permitted to assign, sublet or apportion the whole or any part of their sponsorship / booked space unless prior consent in writing from OTA is provided. 7. Privacy Statement: In order to assist with your participation, your organisation and contact details may be shared with our suppliers and contractors, and be included in participant lists and for the information distribution in respect to other related events organised by OTA. If you object to your details being shared, please contact the Qld Division info.qld@otaus.com.au Specific to Exhibitors: 8. Public Liability insurance to a minimum of AUD$10 million must be taken out by each Exhibitor at their own expense. A copy of the company s public liability certificate must be submitted via , fax or post by no later than 1 st May OTA reserve the right to rearrange the floor plan and / or relocate any exhibit without notice. Discounts or refunds for any facilities not used or required will not be provided. 10. If your organisation intends to build a custom stand, you must advise the full details and stand dimensions to OTA by no later than 1 st March Construction of customised display areas or booths requires the approval of OTA and venue management. Any construction that occupies space outside the specified space as indicated on the floor plan, will incur a pro-rata fee. 11. Exhibitors may not occupy any space outside of their allocated trade booth, under any circumstance. Date: Disclaimer: Acceptance of sponsorship and exhibitor offers is at the discretion of OTA. Please note that the acceptance of your sponsorship / exhibitor application is not to be considered an endorsement of products or services which may be displayed by the sponsors or exhibitors at the 2015 Disability Symposium. Delivery of some entitlements may be dependent on date of booking. Photographs may be taken throughout the Symposium. Images or recordings will be retained and used by Occupational Therapy Australia only (website or other publications). If you do not wish your photograph to be taken, please see staff at the OTA registration desk. Page 9

10 EXHIBITOR BOOTHS EXHIBITOR BOOTHS FLOORPLAN & BOOKING FORM COMPANY NAME: Please select your preference from the options provided below. Booths will be allocated on receipt of a completed booking form only - first in first served basis. PLATINUM: 1 Sponsorship: booths 1 & 2 GOLD: 2 Sponsorships: select booth #5 or booth #6 (tick preference) SILVER: 4 Sponsorships: select booth #3 or booth #4 (tick preference) or booth #7 or booth #8 BRONZE: 8 Sponsorships: select booth #9 or booth #10 (tick preference) or booth #11 or booth #12 or booth #13 or booth #14 or booth #15 or booth #16 MINI: 2 Sponsorships: select booth #17 or booth #18 (tick preference) FLOOR PLAN PLATINUM SILVER SILVER GOLD GOLD SILVER SILVER NOW FAX, POST OR YOUR BOOKING FORM/S TO: Occupational Therapy Australia - Qld Division PO Box 591, COORPAROO, Qld, 4151 Fax: info.qld@otaus.com.au Page 10