Milton Exhibit Service Manual & Forms

Transcription

1 Milton Exhibit Service Manual & Forms Asia Pacific Dental Congress 2017, Macau Official Contractor ALAMEDA DR. CARLOS D ASSUMPÇÃO NºS , JARDIM BRILHANTISMO A13, MACAU Fax: (853)

2 ICRS 2018 April 9-12, 2018 Sheraton Introductory Letter C9-1B Dear Exhibitor, We are pleased that Milton Exhibits & Engineering (Macau) Limited has been selected as your Official Service Contractor for the: ICRS 2018 We strive to offer you the best possible service to facilitate a successful show experience. Please review this manual carefully. It contains information and order forms for each of the many services offered by Milton Exhibits & Engineering (Macau) Limited. If we are to serve you efficiently, it is most important that you return these forms to us promptly. By placing your orders in advance, you can save up to 30% on most decorating items. Advance orders also make for a smoother, more efficient move-in avoiding unnecessary waits, the possibility of selecting a sold out item and showsite delivery delays. To qualify for discount prices, orders must be received in our office on or before the deadline date on the order forms. Please be sure to reference each order form as deadline dates may vary. Milton Exhibits & Engineering (Macau) Limited requires payment in full at the time services are order. For your convenience, we require that you provide a credit card authorization with your initial order. This may be used to charge labour and material handling services not covered in your advance order. We accept Visa, Mastercard, as well as cheques. We realize that exhibiting in a tradeshow can be complicated. If you need assistance with your orders or additional information, please call our offices at (853) and ask to speak to a Customer Service Representative (CSR). In addition, our Milton Exhibits & Engineering (Macau) Limited Services centre staff will be available throughout the show to assist you.

3 Terms and Conditions for Exhibitors (Compulsory) Decoration Form 1 1) All orders must be accompanied with full payment. (Please refer Decoration Form 7 for the detail of payment method) 2) All items ordered are on rental basis. 3) Exhibitor has to make good any damage or loss incurred. 4) Any complaint regarding rental furniture / installation must be lodged the day before the Exhibition commences using the Official Contractor complaint form. Otherwise all items are deemed to have been received in good order. 5) Exhibitors with very sensitive equipment are advised to bring their own stabilizer to cater for voltage fluctuation. 6) Exhibitors are not permitted to fix their own spotlights or fluorescent lights. Special lighting supplied by Exhibitor can be handed over to Official Contractor for installation at a price to be quoted upon request. 7) Cancellation of orders will only be accepted in writing before Mar 23, Cancellation of orders after Mar 23, 2018 or on-site will NOT be accepted. All cancelled orders will be subject to a 30% cancellation charge. 8) On-site relocation of rental items will be subject to a 25% relocation charge of order price. Exhibitor Information Exhibiting Company: Booth no.: Contact Person: Title: Date: Tel: Mobile: Fax: Signature & Company Chop:

4 Fascia Lettering Form for Exhibitors (Compulsory) Decoration Form 2 Please fill in the exhibiting company name for the fascia production. In English, no more than 40 letters. In Chinese, no more than 20 words. English (No more than 40 letters) Chinese (No more than 20 words) If we do not receive any correspondence(s) on or before the order deadline, the company fascia name will be based on information given by Organiser. Service charges will be applied to exhibitor who requests to change after the deadline. Exhibitor Information Exhibiting Company: Booth no.: Contact Person: Title: Date: Tel: Mobile: Fax: Signature & Company Chop:

5 Modular Stand Decoration Form 3 From simple, basic stands to high-end, deluxe solutions, we streamline the exhibiting experience for you by providing turnkey, modular stands, which you can customize by selecting your own optional equipment and fittings.

6 Modular Stand Decoration Form 3 Stand system: aluminium system, walls made of laminated fibreboard panels, color white, 250cm high aluminium system stand construction: CODE ITEM RENTAL / SQM (USD$) SQM AMOUNT MS01 Modular Stand 55 Sub-Total: 25% late surcharge will be imposed on order being received after Feb % surcharge 50% late surcharge will be imposed on order being received after March % surcharge Grand Total: Standard Shell Scheme Entitlement Size of booth / Item Information counter White folding chair 13 amp/220v power socket 100w Spotlight Waste paper basket 9 sqm (1 full set) sqm sqm sqm For other custom booth options please contact Noel Tang: noeltang@milton-mo.com or call Remarks - Any abuse of power usage will cause immediate termination of electricity supply. - For payment method, Please refer to the Payment Method on Decoration Form 7. - Any rental is out of the above list, please order from the Official Contractor directly. - We cannot guarantee provision of orders received after deadline. A 25% surcharge will be imposed on all late orders made after Feb20, 2018 and 50% surcharge will be imposed on all orders made after March 23, Exhibitor Information Exhibiting Company: Booth no.: Contact Person: Title: Date: Tel: Mobile: Fax: Signature & Company Chop:

7 Electrical and AV Item Rental for Standard booth Exhibitors Decoration Form 4 CODE ITEM RENTAL / UNIT (USD$) QTY AMOUNT ME01 23W Energy Saving Bulb Longarm Spotlight 49 ME02 40W Fluorescent Tube 49 ME03 23W Energy Saving Bulb Spotlight 45 ME04(70) 70W HQI 46 ME04(150) 150W HQI 63 ME05(300) 300W Floodlight 52 ME06 50W Halogen Downlight 42 ME07(500) 13Amp/220V Power Socket (500W) 65 ME07(1000) 13Amp/220V Power Socket (1000W) 91 ME08 Adaptor 13 ME09 Lighting Connection (100W per connection point) 25 ME10 Lighting Connection (200W per connection point) 32 MX01 42'' LCD TV 650 MX02 2mH TV Truss Stand with black cloth 130 Sub-Total: 25% late surcharge will be imposed on order being received after Feb % surcharge 50% late surcharge will be imposed on order being received after March % surcharge Grand Total: Remarks - Please indicate the location of these items on the Location Plan on Decoration Form 6. - Any abuse of power usage will cause immediate termination of electricity supply. - For payment method, Please refer to the Payment Method on Decoration Form 7. - Any rental is out of the above list, please order from the Official Contractor directly. - We cannot guarantee provision of orders received after deadline. A 25% surcharge will be imposed on all late orders made after Feb20, 2018 and 50% surcharge will be imposed on all orders made after March 23, Exhibitor Information Exhibiting Company: Booth no.: Contact Person: Title: Date: Tel: Mobile: Fax: Signature & Company Chop:

8 Furniture Rental for Exhibitors Decoration Form 5 CODE ITEM RENTAL / UNIT (USD$) QTY AMOUNT MT01 Information Counter (1030L x 535W x750h mm) 78 MT02 Lockable Cupboard (1030L x 535W x 750Hmm) 91 MT03 Tall Display Cube (535L x 535W x 750Hmm) 91 MT04 Low Display Cube (535L x 535W x 500Hmm) 65 MT05 Square Table (700L x 700W x 780Hmm) 72 MT06 Round Table (800φ x 780Hmm) 72 MC01 Black Leather Chair (530W x 570D x 780Hmm) 26 MC02 White Folding Chair (460W x 450D x 770Hmm) 13 MC03 Black Bar Stool (400φ x 800Hmm) 52 MC04 White Bar Stool (400φ x 800Hmm) 52 MC05 Rolling Bar Stool (350φ x hmm adjustable) 39 Sub-Total: 25% late surcharge will be imposed on order being received after Feb % surcharge 50% late surcharge will be imposed on order being received after March % surcharge Grand Total: Remarks - Please indicate the location of these items on the Location Plan on Decoration Form 6. - For payment method, Please refer to the Payment Method on Decoration Form 7. - Any rental is out of the above listed; please order from the Official Contractor directly. - We cannot guarantee provision of orders received after deadline. A 25% surcharge will be imposed on all late orders made after Feb 20, 2018 and 50% surcharge will be imposed on all orders made after March 23, Exhibitor Information Exhibiting Company: Booth no.: Contact Person: Title: Date: Tel: Mobile: Fax: Signature & Company Chop:

9 Furniture Rental for Exhibitors Decoration Form 5 CODE ITEM RENTAL / UNIT (USD$) QTY AMOUNT MA03 Catalogue Holder A (260L x 250D x 1200Hmm) 65 MA04 Belt Barricade per stand (1200L x 820Hmm) 52 MA05 Black Coat Hanger (1800Hmm) 59 MA06 Waste Basket (250L x 170W x 290Hmm) 7 MS01 Pegboard with 30 Hooks (Max. 10kg) 104 MS02 Flat / Slope Shelf (1000L x 300Wmm) 52 MS03 Ceiling Beam per meter 26 MP01 Potted Plant (700Hmm) 59 Relocation of panel per each panel 26 TV-Video Stand 91 Sub-Total: 25% late surcharge will be imposed on order being received after Feb % surcharge 50% late surcharge will be imposed on order being received after March % surcharge Grand Total: Remarks - Please indicate the location of these items on the Location Plan on Decoration Form 6. - For payment method, Please refer to the Payment Method on Decoration Form 7. - Any rental is out of the above listed; please order from the Official Contractor directly. - We cannot guarantee provision of orders received after deadline. A 25% surcharge will be imposed on all late orders made after Feb 20, 2018 and 50% surcharge will be imposed on all orders made after March 23, Exhibitor Information Exhibiting Company: Booth no.: Contact Person: Title: Date: Tel: Mobile: Fax: Signature & Company Chop:

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11 Location Plan for Exhibitors (Compulsory) Decoration Form 6 Please indicate the position of spotlights, electricity orders on the plan below including both the standard provision and any extra items you have ordered. If you have booked a corner booth, please indicate on diagram below if side wall(s) are required. If the location plan of any service is not submitted, services will be placed at the discretion of the Official Contractor. On-site change will be charged extra. Exhibitor Information Exhibiting Company: Booth no.: Contact Person: Title: Date: Tel: Mobile: Fax: Signature & Company Chop:

12 Payment Method (Compulsory) Decoration Form 7 1. Pay via Cheque Cheque should be crossed Payable to MILTON EXHIBITS & ENGINEERING (MACAU) LTD. Please state the invoice number and the booth number at the back of the cheque 2. Pay via Telegraphic Transfer Bank name: CITIBANK N.A., MACAU BRANCH Bank address: 3 Garden Road, Central, Hong Kong Account name: MILTON EXHIBITS AND ENGINEERING (MACAU) LTD. Account number: (HKD) (MOP) (USD) Swift code: CITIHKHX Please send us the remittance notice by fax or for our easy checking 3. Payment via credit card: Please tick the appropriate box: VISA MASTERCARD Card Number: Card Issuing Bank: Card Expiry Date: Cardholder s Name: Amount: HKD $ Invoice Number: Booth Number: Cardholder s Signature: Date: Contact

13 Notice to Exhibitors 1. Shell Scheme Booth a. Standard booths with 9m 2 in size will have the standard furniture. Booths with 18m 2 in size will receive the double amount of the standard furniture. Booths with 27m 2 in size will receive the triple amount of the standard furniture. b. Corner booth will be assumed to open two sides with two fascia boards carrying company name and island booths will open three sides with three fascia boards. c. Unless requested by the exhibitor, the Organizer shall assume that exhibitors occupying 2 or more adjoining standard booths will choose to delete the partitioning panels in between. d. All shell booths shall be constructed by the official contractor. No additional booth-fitting or display may be attached to the shell booth structure. The fascia, panel and its fixing structure must not be removed unless consulted with the official contractor. e. Height limit of shell scheme booth is 2.5m. No free standing fitment may extend beyond the boundaries of the booth area. f. Any drilling/nailing to the shell scheme panels is strictly prohibited. g. Any stickers applied to the shell scheme panels have to be removed at the end of the fair. Official Contractor reserves the right to claim the cleaning and damage cost if stickers are not removed. 2. GENERAL REGULATIONS a. All DECORATION FORMS must be returned before the DEADLINE: Feb 20, b. Provision of facilities and services not indicated on the forms are subjected to quotation on individual job basis. c. All items are on rental basis only and exhibitors must make good any damage/loss during the period of rental. d. All electrical works are to be carried out by the official contractor. Exhibitors who would like to order extra spotlights and power points can order these directly from the official contractor by completing and returning the DECORATION FORM 4. e. If exhibitors bring their own spotlights / fluorescent tubes for booth decoration, they must submit all lighting distribution details and pay the lighting connection charges or lighting power socket to the official contractor. f. Main switch and distribution board may be required to install within booth area at Official Contractor's discretion. g. All orders must be accompanied by full remittance made payable to the Official Contractor. Orders without remittance will not be entertained. h. Electrical items: The location of electrical items will be installed according to the specified LOCATION PLAN (Decoration Form 6). Any on-site changes requested by the exhibitors will be subjected to surcharges and the availability of time and manpower. If no instruction is received on the location of electrical items, the Official Contractor will install them according to the standard shell scheme position. Any on-site changes will be subjected to surcharge. i. There is NO REFUND OR EXCHANGE OF ITEMS ORDERED ON-SITE. j. All items are not transferable among exhibitors

14 Notice to Exhibitors k. We cannot guarantee provision of orders received after deadline. A 30% surcharge will be imposed on all late orders made after Feb 20, 2018 and 50% surcharge will be imposed on all orders made after March, l. Cancellation of orders will only be accepted in writing before the stipulated deadline for placing orders. All cancelled orders will be subject to a 30% cancellation charge. m. If any booth which differs from the approved specification or does not conform to the Organizer s rules and regulations, the Organizer reserves the right to alter or remove without prior notice and at the exhibitor's own expense.