The 2018 FOCUS Fall Conference

Transcription

1 The 2018 FOCUS Fall Conference For Respiratory Care, Sleep Medicine & Pulmonary Diagnostics EXHIBITOR PROSPECTUS At the Forbes Four-Diamond Hotel Irvine Special FOCUS Rate: $149/night Exhibits during three separate food functions in the Hall (Two hour opening reception the evening of September 14th followed by a two hour breakfast and a two hour lunch on September 15th) A time & cost-effective 6 hours of unopposed exhibit time in less than an 18 hour period

2 WHY YOUR COMPANY SHOULD EXHIBIT AT FOCUS FALL 2018 #1 The Hotel Irvine has been awarded Forbes Four-Diamond Award denoting that the property and all of it s facilities are upscale in all areas. FOCUS has negotiated a special rate of only $149 per night, with free parking for exhibitors, a new modern business center, gratis internet and gratis admission to the hotel s fitness center - an excellent value for our exhibitors. #2 For 2018, the conference will feature 6 hours of unopposed exhibit time between Friday evening s opening reception from 4:45 p.m. to 6:45 p.m. and 2 hours during breakfast, and lunch on Saturday, all ending for exhibitors at 2:10 p.m. Six hours of unopposed exhibit time in less than 18 hours - making your time efficient and cost-effective - and with FOCUS s long standing tradition of food, drink and door prizes, the exhibit hall will always be busy. #3 We keep your ancillary costs low as well, with hotel rooms only $149 per night, plenty of food and drink for reps in the exhibit hall and free parking. Come in as early as Thursday, September 13 to set up if you wish or set up during the day on Friday, Sept. 14th, so as to be ready for our opening reception that evening. (4:45pm - 6:45 pm) Then exhibit again Saturday morning for breakfast (7am - 9am) followed by lunch in the hall from 12:10pm - 2:10pm, all ending for exhibitors at 2:10pm. This allows you or your sales team time to get home that same evening if you/they wish. #4 FOCUS chose the Hotel Irvine for reasons that will directly benefit our exhibitors and save them significant monies. These include: Non-Union Facility with easy self load-in and load-out Hall is carpeted, thus no need to rent carpet Free Parking for Exhibitors Free airport shuttle to and from the hotel Free Wi-Fi in your hotel room and inside the Exhibit Hall Four Diamond hotel with no resort fees Appreciative invitation to FOCUS s Night of Comedy Show Gratis admission to all lectures with free ceu s Reasonably priced restaurants/cocktail lounges on the property Gratis admission to the hotel s Fitness Center No charge for 800, 888 or credit card calls made from your room 2

3 EXHIBIT HOURS SCHEDULING INFORMATION Friday, September 14 4:45pm - 6:45pm Reception with snacks, drinks and door prizes in the Exhibit Hall Saturday, September 15 7am - 9am Breakfast with the Exhibitors 12:10pm - 2:10pm Lunch in the Exhibit Hall SET-UP Thursday, September 13 Friday, September 14 2pm - 5pm 8am - 4pm TEAR-DOWN Saturday, September 15 2:10pm - 6pm LECTURE HOURS (Remember, exhibitor representatives may attend all lectures and earn CEUs free of charge) Friday, September 14 Saturday, September 15 8am - 4:45pm 9am - 4:25pm FOCUS S EXHIBITOR REGISTRATION DESK HOURS Thursday, September 13 Friday, September 14 Saturday, September 15 2pm - 5pm 8am - 4pm 6:30am - 2pm SPECIAL EVENTS Friday, September 14 4:45pm - 6:45pm 8:15pm - 9:45pm FOCUS Welcome Reception in the Exhibit Hall FOCUS s Comedy Night (Cash Bar will be available) EXHIBITOR RULES & REGULATIONS HOUSING / SUITE RESERVATIONS Hotel Irvine will directly process requests for guest rooms and hospitality suites. The phone number to call is or online: SECURITY The exhibit hall will be locked when not open to attendees. FOCUS and/or Hotel Irvine will provide security in the hallways immediately outside the exhibit hall on a 24-hour basis. Neither FOCUS nor Hotel Irvine, however, assume responsibility for loss or damage to, exhibitors property. Exhibitors are encouraged to take precautions to protect their own property and to arrange for appropriate insurance against loss. FOCUS would appreciate the cooperation of all exhibitors as regards their lodging at the Hotel Irvine. Your cooperation will assist FOCUS in meeting its contracted room block. 3

4 FLOOR PLAN 2018 FOCUS Fall CONFERENCE Hotel Irvine, Irvine, CA x DRINKS FOOD FOOD FOOD x DRINKS 10 x x 20 FOOD DRINKS ENTRANCE ENTRANCE 10x10 Perimeter Booth - $ x10 Perimeter Booth - $ x10 Priority Booth - $ x20 Booth - $8,000 20x20 Booth - $15,000 4

5 EXHIBIT PRICES & PAYMENT POLICIES The rules and regulations that follow will be enforced so that all exhibitors can operate equitably. It is the responsibility of the applicant, whose signature appears on the application/contract, to be sure that staff are aware of the show rules and adhere to them. Questions may be directed to Exhibits Coordinator, Anne Felts at (303) ) At least one representative from each company must be present in the booth location during exhibit hours. 2) The design of your booth or island should be such that visitors can discuss your products or services within your location without blocking traffic flow in the aisles. Island booths must be accessible by attendees on all four sides and must not have any backdrop or solid wall that blocks an attendee s sight line to any other exhibitor s booth. 3) Prize drawings are welcome on the exhibit floor. Entries may be completed within your booth, the drawing may be conducted at your booth and winner(s) may be announced overhead by the conference chairman. 4) There are no restrictions on what promotional/giveaway items must cost per item. Suggested quantity is ) The Hotel Irvine prohibits the use of helium-filled balloons. In addition, FOCUS will bill any exhibitor who leaves an inordinate amount of trash and/or fails to comply with these regulations. 6) Loud audiovisual or mechanical equipment cannot be utilized in booths. No cooking or baking of any kind is permitted. 7) Solicitation or promotion by any representative from the exhibit floor is prohibited unless booth space has been purchased. People found soliciting or promoting themselves, a product or a corporate entity will be escorted from the premises. No refund will be made under these circumstances. FOCUS reserves the right to deny future exhibit space to any exhibitor who fails to adhere to these rules and regulations. Three of the five categories of booths (island booths being the exception) are 10 x 10 with backdrape to eight feet, siderails to three feet and come with a 7 x 44 sign listing the exhibitor name, city, state, and booth number. Booth structures within 10x10 spaces are limited to eight feet in height. Structures in island booths are limited to 18 feet in height. Island booths must be accessible by attendees on all four sides and must not have any backdrop or solid wall that blocks an attendee s sight line to any other exhibitor s booth. Corner booths must be masked to avoid unsightly appearances. The exhibit space rental fee does not include: furniture, accessories, audio-visual services, additional signs, or electricity. So as to save our exhibitors additional fees, we have chosen an exhibit hall for 2018 that is carpeted and which provides gratis wireless internet service. Other items can be ordered from the show decorator (The George Fern Exposition and Event Services Corporation) using the forms in the Exhibitor Service Manual, projected to mail June 15, 2018 or accessible at 1) Assignment of space will be on a first-come, first-served basis according to the date application was received in the FOCUS office. Booth deposit must accompany booth application before a booth is assigned. 2) FOCUS accepts credit cards for payment of booth space 3) FOCUS reserves the right to assign alternate booth locations. If choices 1-3 are already assigned, the exhibits coordinator will make an alternate assignment. 4) All payments, whether they be deposits or final payments, can be made by credit card or company check (made out to FOCUS Publications, Inc.) mailed to: FOCUS Publications, Inc. 22 South Parsonage Street Rhinebeck, NY Applications received without a deposit will not be assigned a booth until deposit is received. The amount of deposit required with initial application is 50% of the total cost of the booth requested. 5) Balances due to FOCUS Publications must be cleared before assignment of exhibit space will be approved. Cancellations are effective only when received in writing or by at the office of FOCUS Publications, 22 South Parsonage Street, Rhinebeck, NY or by to Anne Felts at annemfelts@gmail.com. For cancellations received prior to 5:00pm EST on July 15, 2018 exhibitor is liable for and agrees to pay FOCUS 50% of assigned booth rental fee. For cancellations received after 5:00pm EST on July 15, 2018, exhibitor is liable for and agrees to pay FOCUS 100% of assigned booth rental fee. 5

6 EXHIBITOR BADGE INFORMATION 1) Each exhibitor will be required to show photo identification to pick up their badge on-site. 2) Badged exhibitors will have access to the exhibit hall one hour prior to exhibit opening and for one-half hour after closing. 3) After the complimentary allotment of four badges is filled, additional exhibitor badges may be purchased for $200 per badge. BLAST OPTIONS TO CONFERENCE ATTENDEES A Great Marketing Tool! (limited availability) Pre-Show Dedicated Blast $250 - Send a dedicated blast to every conference attendee that is registered to attend, one week before the conference reminding those attendees of your presence and your booth location. Invite attendees to visit your booth and highlight your products/services or new product releases. blast may be up to 200 words with company logo, promotional image and social media handles. Estimated pre-conference attendance number people Post-Show Dediated Blast - $350 - Send a dedicated blast to every attendee who participated in the FOCUS Conference one week following the conference thanking those attendees and reminding them of your products/services. blast may be up to 200 words with company logo, promotional image and social media handles. Estimated post-conference attendance number people Blast Material Specs: Company Logo 300x300px (.jpg or.png) Promotional image - 400x400px (.jpg or.png) Up to 200 words of copy Website URL, Facebook and Twitter social media handles Please send all materials to Anne Felts at annemfelts@gmail.com SAVE $200 PURCHASE BOTH LISTS FOR ONLY $500 Questions? Contact Anne Felts at REACH EVERY FOCUS ATTENDEE GUARANTEED ATTENDEE TOTE BAG LITERATURE INSERTIONS Insertion Fee: $100 Benefits: Guarantee that all attendees go home with your literature. Insert a single piece of your company literature into the tote bags of all attendees. Your 800 pieces of literature must be shipped to the hotel so as to arrive by September 12th, Mail to: Hotel Irvine c/o FOCUS Conference September 14-15, 2018 Hold for Robert Miglino JAMBOREE ROAD IRVINE, CALIFORNIA

7 2018 FOCUS Fall CONFERENCE HOTEL IRVINE - IRVINE, CA - EXHIBIT DAYS: SEPTEMBER 14 & 15, 2018 APPLICATION TO EXHIBIT THIS FORM SERVES AS AN APPLICATION AND CONTRACT FOR EXHIBIT SPACE. CONTRACT PROVISIONS ARE LISTED BELOW. Company Name: Street Address: City: State: Zip Code: Telephone: ( ) Fax: ( ) Indicate your 3 choices from the floor plan (on page 4). FOCUS reserves the right to assign an alternate location, should the 3 choices not be available. First Choice: Second Choice: Third Choice: I hereby authorize FOCUS Publications, Inc. to reserve exhibit space for use during the FOCUS Conference to be held at the Hotel Irvine on September 14 & 15, I have read and agree to abide by all the rules and regulations. Printed Name & Title of Authorized Company Representative Address Follow-up material should be sent to (Please Print): o Same as above Name Title Address FOCUS Publications, Inc., Rhinebeck, NY, hereinafter referred to as FOCUS, and hereinafter referred to as Exhibitor agree as follows: 1st: FOCUS will permit Exhibitor (only) to occupy exhibit space(s) during the Focus Conference September 14 & 15, Exhibitor shall limit all activities to and within this space. 2nd: Exhibitor agrees that cancellation of this contract shall only be effective when notice is received by FOCUS at 22 South Parsonage Street Rhinebeck, NY or to the address of Anne Felts at annemfelts@gmail.com. In the event of cancellation prior to 5:00pm EST on 8/15/2018, all rights, duties, liabilities, and obligations hereunder shall terminate except that Exhibitor will be liable for and agrees to pay FOCUS 50% of the booth rental fee. In the event Exhibitor cancels this agreement after 5:00pm EST on 8/15/2018, Exhibitor shall remain liable and agrees to pay FOCUS 100% of the rental fee. 3rd: Exhibitor agrees to indemnify FOCUS against and hold it free from any claims arising from loss or damage to Exhibitor s property or personnel whatsoever cause occasioned, and wheresoever such property is located during the period in which FOCUS occupies The Hotel Irvine. In witness thereof, the parties hereto have executed this contract upon the day and year following the exhibitor authorized signature below. Exhibitors who submit payment with a company check (rather than a credit card) may enjoy a 2% discount on the cost of their exhibit space. Final Booth Fee of $ o My company is submitting payment via company check and will accept an additional 2% discount on our final exhibit space fee making the final cost $. X X Date: Anne Felts - Focus Director of Sales & Marketing Authorizing Signature of Exhibitor s Representative (MM/DD/YYYY) Credit Card Payment: Card Number: Exp Date: CVV Code: Please return completed application with check (payable to FOCUS Publications, Inc.) or with credit card information to: FOCUS Publications, Inc. 22 South Parsonage Street Rhinebeck NY or application to annemfelts@gmail.com Questions? Call Anne Felts at

8 2018 SPONSORSHIP OPPORTUNITIES #1: Keynote Address for Respiratory Therapists Date/Time: Friday, September 14th, 8am Benefits: Acknowledgment of sponsorship by the Conference Chairman from the podium. Ability to place company literature on each lecture hall seat. #2: Keynote Address for Sleep Technicians Date/Time: Friday, September 14th, 8am Benefits: Acknowledgment of sponsorship by the Conference Chairman from the podium. Ability to place company literature on each lecture hall seat. #3: Comedy Night Sponsorship: $1,000 Date/Time: Friday, September 14th, 8:15pm - 9:45pm. THE premier entertainment event of the conference and a unique sponsorship opportunity at a fraction of the event s true cost. Focus attendees will enjoy a live comedy show in the hotel s auditorium, with 1 FREE drink ticket per person. Benefits: Ability to have a company representative formally welcome the audience from the stage, ability to have company representatives at the doors greeting attendees and passing out drink tickets. #4: Breakfast in the Exhibit Hall Date/Time: Saturday, September 15th 7:00am - 9:00am Benefits: Your company will be seen as the exclusive sponsor of the attendee breakfast in the exhibit hall. Your company logo will be displayed prominently at each breakfast station within the exhibit hall as well as the entrance of the hall. Additionally, attendees will be reminded every 20 minutes via the overhead public address system of the company s sponsorship. #5: Lunch in the Exhibit Hall Date/Time: Saturday, September 15th 12:10pm - 2:10pm Benefits: Your company will be seen as the exclusive sponsor of the attendee lunch in the exhibit hall. Your company logo will be displayed prominently at each lunch station within the exhibit hall as well as the entrance of the hall. Additionally, attendees will be reminded every 20 minutes via the overhead public address system of the company s sponsorship. #6: Badge Lanyards Benefits: Attendee badge lanyards will prominently display a company s name for the duration of the conference. To become the lanyard sponsor, a company may either provide 800 lanyards or, pay a fee of $500 to FOCUS to have FOCUS produce the lanyards. #7: Attendee Tote Bags Sponsorship Fee: $1,000 Benefits: A conference tote bag will be given to each attendee upon their check-in at the registration desk. These bags (800) will have the sponsor s name, booth and logo printed in white on a solid colored bag, on one side of the bag. 8