Extreme Agile Implementation and Creating a Value Delivery Office

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1 Extreme Agile Implementation and Creating a Value Delivery Office Anup Deshpande Sr. Leader of Agile Portfolio Management 1 COPYRIGHT 2017 Anup Deshpande. ALL RIGHTS RESERVED For Informational Purposes Only Terms of this Presentation 2017 Anup Deshpande, Inc.. All rights reserved. 2 COPYRIGHT 2017 Anup Deshpande. ALL RIGHTS RESERVED 1

2 Abstract Anup Deshpande Sr. Leader of Agile Portfolio Management Does your organization strive to achieve laser focus on planning the right set of projects, while delivering at a predictable pace? Learn from the successes (and failures) of Extreme Agile Implementation at a leading financial services organization in their journey to attain a sustainable business model. It takes more than a year to get into a regular rhythm with about 1,000 people interacting with the model, so if you want to see results, you must transform your hopes into actionable plans. If you want to learn directly from the people who ve made it work, this session is for you. 3 COPYRIGHT 2017 Anup Deshpande. ALL RIGHTS RESERVED Agenda SCALING CHALLENGES APPROACHES TO TRANSFORM HUGE ORGANIZATIONS HANDLING BUSINESS AND TECHNOLOGY ENHANCEMENTS TOGETHER VALUE STREAMS & MAPPING CONTINUOUS PRIORITIZATION AND INCREMENTAL PLANNING TRANSPARENCY ACROSS ORGANIZATION WITH AUTOMATION 4 COPYRIGHT 2017 Anup Deshpande. ALL RIGHTS RESERVED 2

3 Enterprise Agility Agile Teams = Agile Organization 5 COPYRIGHT 2017 Anup Deshpande. ALL RIGHTS RESERVED Forget the PMO; Establish a VDO *VDO = Value Delivery Office 6 COPYRIGHT 2017 Anup Deshpande. ALL RIGHTS RESERVED 3

4 Scaling Challenges Multiple funding sources Multiple value streams and dependencies Project prioritization across value streams Portfolio level planning Change Management across s Transparency across organization Team level execution accountability Budgeting & Accounting 7 COPYRIGHT 2017 Anup Deshpande. ALL RIGHTS RESERVED Approaches to Transform Huge Orgs to get astounding business results 8 COPYRIGHT 2017 Anup Deshpande. ALL RIGHTS RESERVED 4

5 Multiple funding sources Business Business Funded New Initiatives and Enhancement of Existing Functionality Technology Technology Funded New Initiatives and Enhancement of Existing Functionality Portfolio Focus Technology Initiatives 40% [CATEGORY NAME] 60% 9 COPYRIGHT 2017 Anup Deshpande. ALL RIGHTS RESERVED Mapping Definition: The processes of creating, producing, and delivering a good or service to the market Plan the Manage the Value Stream Team Organize Value Stream Improve the Monitoring and Control s Define Customer Value Create and Analyze the Current State VSM Create and Analyze the Future State VSM Create a Action Plan 10 COPYRIGHT 2017 Anup Deshpande. ALL RIGHTS RESERVED 5

6 Interdependent s VS 1 Feature FE 1 VS 2 Feature FE 2 Feature FE 5 VS 3 Feature FE 3 Feature FE 4 Feature FE 6 Interdependent Project 11 COPYRIGHT 2017 Anup Deshpande. ALL RIGHTS RESERVED CA Agile Central Portfolio Items 1st level 2nd level 3rd level 4th level Story 1 Program 1 Project 1 Project 2 Feature 1 Feature 2 Feature 3 Story 2 Story 3 Story 4 Forced Ranking Maintained at Project Level Initiative 1 Program 2 Project 3 Program 3 12 COPYRIGHT 2017 Anup Deshpande. ALL RIGHTS RESERVED 6

7 Project prioritization across value streams Rank Project 1 PR1234 VS1 2 PR2345 VS3 3 PR3456 VS1 4 PR4567 VS4 5 PR5678 VS2 6 PR6789 VS3 13 COPYRIGHT 2017 Anup Deshpande. ALL RIGHTS RESERVED Continuous Prioritization and Incremental Planning MAP Portfolio Projects backlog PR1 PR2 PR3 PR4 In flight PR5 PR6 PR PR8 PR9 PR10 PR11 PR12 PR13 PR14 PR15 Detailed sized and release planned Groomed and Concept sized, yet to be planned Scrum Teams PR16 PR17 PR Ungroomed, yet to be planned We are here We are now here after a month... PR(n) 14 COPYRIGHT 2017 Anup Deshpande. ALL RIGHTS RESERVED 7

8 Rolling commitments Payment Acceptance - AT1 Payment Acceptance - FC1 Payments Payment Acceptance - FC2 Payment VS Acceptance - FC3 Payment Acceptance 1 - FC4 Risk BT PS Project 1 Project 11 Project 31 Project 41 Project 54 Project 2 Project 12 Project 21 Project 44 Project 3 Project 13 Project 45 Project 4 Project 14 Project Project 51 Project 5 Project 15 Project 32 Project 42 Modeling Project 1 Project 2 Project 11 Project 31 Project 32 Risk - Alpha Project 2 Project 12 Project Project 43 Risk - Gamma Project 3 Project 5 Project Project 42 VS Risk - Omega 2 Project 4 Project 14 Project Merchant Management 1 Project 5 Project Project Report and Reconciliation 1 Project 1 Project Project Project 32 Report and Reconciliation 2 Project 2 Project Project Project Universal Management Portal Project 6 Project Reporting VS & Reconciliation 3 - UX Project 6 Project Project Project 41 Universal Management Portal - ACP Project 7 Project Project Project 51 Account Updater Project 1 Project Project Project Project 44 Secure Storage & Recurring Billing Project 2 Project Project Project Project 41 HPA HPA Project 8 Project Project Project Project Project Enterprise Batching Project Project 4 Project Project Project 46 VS 4 3 month window 3 month window3 month window3 month window Project 54 Project 51 Project 52 Project 54 Project 53 Project 55 Project 53 Project COPYRIGHT 2017 Anup Deshpande. ALL RIGHTS RESERVED Portfolio Planning Flow Product Backlog Business Approved Technology Approved (PO) Concept Sized (VDO) In Execution (Dev) Detailed Sized (VDO) Business Reviewed Stories Ready (PO) Completed (Dev) 16 COPYRIGHT 2017 Anup Deshpande. ALL RIGHTS RESERVED 8

9 Change Management Across s Scope Change Architectural Change Delivery Date Change Discoveries 17 COPYRIGHT 2017 Anup Deshpande. ALL RIGHTS RESERVED Transparency Across Organization On Demand 18 COPYRIGHT 2017 Anup Deshpande. ALL RIGHTS RESERVED 9

10 Planning Trend # of Projects Submitted # of Projects Concept Sized # of Projects Detailed Sized Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug 19 COPYRIGHT 2017 Anup Deshpande. ALL RIGHTS RESERVED Weekly Planning Update Monthly Planning Month Status Sep Cycle A B C D E F Oct Cycle A B C D E F Nov Cycle A B C D E F Dec Cycle A B C D E F Jan Cycle A B C D E F Feb Cycle A B C D E F Mar Cycle A B C D E F Apr Cycle A B C D E F May Cycle A B C D E F Jun Cycle A B C D E F Jul Cycle A B C D E F Aug Cycle A B C D E F Sep Cycle A B C D E F Aug Planning Sep Planning Not Started Completed On Track Issues At Risk On Hold Planning Milestone Status A Business Approved Prioritized projects 7/25 B Technology Approved Prioritized Projects list 7/31 C Concept Sizing Complete 8/7 D Stories Ready / Business Reviews Completed 8/18 E Detailed Sizing and Release Slotting Completed 8/25 F Aug Readout 8/30 Planning Milestone Status A Business Approved Prioritized projects 8/28 B Technology Approved Prioritized Projects list 9/5 C Concept Sizing Complete 9/11 D Stories Ready / Business Reviews Completed 9/22 E Detailed Sizing and Release Slotting Completed 9/29 F Sep Readout 10/4 20 COPYRIGHT 2017 Anup Deshpande. ALL RIGHTS RESERVED 10

11 Visibility with Rally Reports Rally Reports with Web API CA Agile Central Data Rally Reports 21 COPYRIGHT 2017 Anup Deshpande. ALL RIGHTS RESERVED Planned vs. Actual Planned Velocity CA Clarity (Plan to Actual) Actual Velocity CA Agile Central Data 22 COPYRIGHT 2017 Anup Deshpande. ALL RIGHTS RESERVED 11

12 Questions? 23 COPYRIGHT 2017 Anup Deshpande. ALL RIGHTS RESERVED Thank you. 24 COPYRIGHT 2017 Anup Deshpande. ALL RIGHTS RESERVED 12

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