SebataEMS : Biometrics Maritz van Zyl

Transcription

1 SebataEMS : Biometrics Maritz van Zyl 1

2 SebataBiometrics Why use Biometrics? ERS Biometrics Solution Software and Reporting SebataEMS with SebataBiometrics Phased Approach 2

3 Why use Biometrics? Prevent Fraud By utilizing fingerprint technology you ensure positive recognition of your employees, preventing employees from clocking for each other which is commonly done with manual registers and even card systems. Save on Payroll Leave management is simplified as any absenteeism must now be accounted for and an absentee reason provided. The hidden cost saving is not just in ensuring that your employees are at work and at the correct times but the increased productivity by ensuring that the correct staff compliment are present. Reduce Costs An automated Time and Attendance solution reduces operational costs resulting in a time saving for your HR resources. Separation of Normal time, Overtime, public Holidays is done automatically in software, considering grace periods and breaks. Admin staff are no longer are required to capture and calculate wages. Access Control Finger print technology allows for strict control, to limit access to certain areas as well as access at specific times 3

4 ERS Biometric Solution SebataBiometrics is powered by ERS Biometrics. ERS Biometrics is a leading international vendor of Fingerprint Biometric hardware and Cloud based Time and Attendance and Access Control software. The solution bridges the divide between performance management, business operations and payroll administration putting you in charge of your employees time and access management. With over 5000 clients and sites in South Africa, ERS is one of the largest Biometric Time & Attendance and Access Control solution provider. ERS Biometrics has cut down our payroll from a 5 day process to just 2 days! Microtonix We can now accurately monitor time and attendance in our 56 stores Cellnetwork 4

5 ERS Biometric Solution Benefits GPRS connectivity means no network points Online access to reports on any smart device 5

6 ERS Biometric Solution SmartScan The SmartScan Pro clocking device caters for fingerprints and RF cards and pin codes Full colour screen allows for clear indication of date and time of employee time and attendance, and clearly displays the acceptance or rejection of an employee s fingerprint Advanced biometric technology allows for the recognition of up to 10 fingerprints in under 1 second, storing up to 20,000 fingerprints per device Fingerprints can be placed at any angle and still be recognised The device can communicate to the server through LAN, GPRS or 3G, providing the administrator with real-time clocking information SmartScan Portable The portable version of the SmartScan Pro Mounted in a durable carry case equipped with a battery indicator, battery supply and charger Built in GPS tracker which provides location information of the device The portable device comes with an optional extra car charger/ inverter A mounting bracket if required to be temporarily installed onsite 6

7 Software and Reporting ACCESS CONTROL The ERS website is the core of the ERS software suite. It offers various modules depending on your business requirements. JOB COSTING TIME & ATTENDANCE BUREAU & ENFORCER 7

8 Software and Reporting ACCESS CONTROL The ERS Biometrics Access Control module enables your administrator to manage, grant or deny access rights to an employee (or group of employees) online, at the click of a button. JOB COSTING TIME & ATTENDANCE BUREAU & ENFORCER Main Features: Web-based Secure Access Control Management Time Zones Temporary Access Rights 8

9 Software and Reporting ACCESS CONTROL JOB COSTING The Job Costing module allows you to capture your job costing activities online, automatically transferring the data to the biometric device. Employees access the activities on the device s dropdown menu when clocking in. Main Features: TIME & ATTENDANCE Web based Exports to Payroll BUREAU & ENFORCER 9

10 Software and Reporting The Time and Attendance module enables companies to accurately manage their employee ACCESS CONTROL JOB COSTING TIME & ATTENDANCE BUREAU & ENFORCER attendance, hours worked, overtime taken, leave submitted etc. The module eliminates many of the manual processes allowing for easy exception management. Main features: Advanced Shift Management Schedule your shifts Comprehensive reports Leave Management Preload Overtime Clock Management Export to Payroll Full Audit Trail 10

11 Software and Reporting ACCESS CONTROL JOB COSTING TIME & ATTENDANCE BUREAU & ENFORCER The Payroll Bureau module provides a platform for the capturing of all employee personal details inclusive of allowances, tax, medical, duties, banking details, pay etc. The revolutionary Enforcer sends an to management notifying them when an employee has failed to clock in or out for the previous day. The manager can respond directly via or smartphone to input the missing clocks. In the event the manager fails to respond to the within a specified time, an notice will be escalated to the next level. Main Features: Web-based Manage Employee Personal detail Automatic notification of exceptions 11

12 Software and Reporting Reporting is fundamental to both access control as well as Time and Attendance. Using the web portal several different reports can be manually or automatically generated. Actual Clocked Reports Employee Report Clock Activity Report Attendance Report Total Attendance Per Period Hours Worked Report In-Out Report Cell Phone Clocking Report Device Access Report Time and Attendance Reports Time and Attendance Report Time and Attendance Audit Report Time Type Balance Report Time and Attendance Weekly Report Fill Up Report Shift Setup Report Shift Allocation Report Actual Leave Taken Report Scheduling Report Non Compliance Report Auto Importer Trigger Report 12

13 SebataEMS with SebataBiometrics EMS HR Create employee record in EMS and add biometrics data EMS System Access As an additional security measure users will be required to log on with biometric to validate their system access EMS Payroll Employee time and attendance is calculated according to biometrics received EMS Transactional Approvals As an additional security measure high risk transactions, for example payments, will require biometric validation to ensure the correct user approves the transaction 13

14 Phased Approach Phase 1 Implement SebataBiometrics to provide access control and reporting on raw clocking data eliminating buddy clocking and keeping track of movement in and out of the environment Phase 2 Implement SebataBiometrics Time and attendance module and Enforcer to monitor short time and ensure shifts adhered to Phase 3 Integrate SebataBiometrics with payroll to automatically calculate and disperse salaries and wages correctly Phase 4 Complete system integration with SebataEMS providing a single holistic solution to cater for all enterprise systems 14