TEMPORARY JOB OPENING ANNOUNCEMENT

Transcription

1 UNITED NATIONS NATIONS UNIES Ref. No.: MINUSMA/TJO/ 2017/004 TEMPORARY JOB OPENING ANNOUNCEMENT FS-5 TJO Grade Level Human Resources Assistant Functional Title Mission Support Division Department/Office/Division Operations and Management Support Human Resources Job Network and Job Family (See list on page 3-4) 23/06/2017 Deadline (DD/MM/YYYY) Service/Section: Human Resources Assistant Estimated Start Date: 01/07/2017 Duty Station: Bamako Possibility of Extension? YES NO Duration of need: 6 months Open to External Candidates? YES NO DUTIES AND RESPONSIBILITIES Within limits of delegated authority, the Human Resources Assistant FS-5 will carry out the following duties: (These duties are generic and may not be performed by all Human Resources Assistants FS-5): Recruitment and Placement Participate in the selection of candidates; including conducting roster searches for applicants and identifying short-lists of candidates, evaluating and screening applications, facilitating the interview process and acting as ex-officio. Assist in the filling of vacant posts for all categories, including initiating and following-up on reference checks and academic qualifications, ensuring the completion of the pre-recruitment formalities, calculating salaries and related benefits, and preparing and dispatching offers of appointment and Statement of Emoluments. Schedule and coordinate entry tests for locally-recruited staff. Support the maintenance of vacancy announcement files and tracking of status of recruitment cases. Review and process personnel actions through UMOJA. Administration of Entitlements Review and process data pertaining to conditions of service. Review and process requests for a wide range of entitlements and exceptions to the Staff Rules and Regulations, e.g. travel entitlements, emoluments and rental subsidy. Monitor issues on conditions of service of staff and advise the supervisor of any developments. Advise staff on conditions of service and entitlements. Classification Assist in reviewing and processing requests for classification by ensuring completeness of requests and liaising with requestors when required. Provide advice and answer general queries on classification procedures and processes. Assist in providing documentation and background materials relating to classification appeals by researching background information and liaising with relevant offices when required. General Supervise the maintenance of automated databases and the centralized reference and filing systems by reviewing and approving entries by lower-level staff, ensuring that information is accurately and timely entered. Undertake research on a range of Human Resources related issues and prepares notes/reports. Undertake research on precedents, policy rulings and procedures. Compile data from different sources and prepare statistical reports on Human Resources related issues.

2 Research background information and draft information circulars on Human Resources related issues. Conduct exit briefings for separating staff and assist them in final arrangements. Provide general office support services; process, draft, edit, proofread and finalize for signature/approval a variety of correspondence and other communications; perform budget preparation, input, monitoring and implementation in information systems, sets up and maintains files/records (electronic and paper); schedules appointments/meetings, monitors deadlines Prepare written responses to queries concerning Human Resources related matters. Distribute routine work to junior support staff, ensuring efficient and timely execution of the work. Train and provide supervision to lower-level staff in the unit. Perform other duties as required. 2

3 COMPETENCIES Professionalism: Substantive experience in, and thorough knowledge of, administrative functions (e.g., budget/ work programme, human resources, database management, etc). Extensive knowledge, regarding the application of financial, and staff regulations and rules. The skills and ability to analyze and interpret financial data. Ability to manage processes, maintain accurate records, interpret/analyse a wide variety of data, and identify/resolve data discrepancies and activity problems. Familiarity with all of the unit s business operations and objectives. High degree of commitment to ensure the proper use of the unit s financial resources. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all area of work. Teamwork: -Works collaboratively with colleagues to achieve organizational goals -Solicits input by genuinely valuing others ideas and expertise; is willing to learn from others -Places team agenda before personal agenda -Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position -Shares credit for team accomplishments and accepts joint responsibility for team shortcomings Client Orientation: -Considers all those to whom services are provided to be clients and seeks to see things from clients point of view -Establishes and maintains productive partnerships with clients by gaining their trust and respect -Identifies clients needs and matches them to appropriate solutions -Monitors ongoing developments inside and outside the clients environment to keep informed and anticipate problems -Keeps clients informed of progress or setbacks in projects -Meets timeline for delivery of products or services to client For Managerial Positions: QUALIFICATIONS Experience: At least 8 years of progressively responsible experience in human resources management or other related fields is required. Knowledge and hands-on experience with UMOJA is desirable. Education: High school or equivalent diploma is required. Technical or vocational certificate in human resources, business administration or personnel administration is a requirement. Languages: English and French are the working languages of the United Nations Secretariat. For this position, fluency in oral and written English is required. Working knowledge of French is desirable. 3

4 Other Skills: 4

5 ADDITIONAL COMMENTS DOCUMENTS REQUIRED: Cover Letter Personal History Profile (visit to generate a PHP) Proof of required academic credentials Employment verification letter from most recent employer Last two completed Performance Appraisal Other: ALL SUBMISSIONS TO BE SENT TO: Contact Name: Attijani Bishara Address: bisharaa@un.org Copy (cc): Awa Ly Address: lya@un.org Please choose from the list of Job Networks the appropriate Job Family: ECONOMIC AND SOCIAL DEVELOPMENT Economic Affairs Environment Affairs Population Affairs Statistics Social Sciences Public Administration Programme Management Science and Technology Drug Control and Crime Prevention MANAGEMENT AND OPERATIONS SUPPORT Administration Audit Finance Procurement Human Resources Medical Production, Service & Transport Investment Management Management & Programme Analysis Ethics Engineering Pension Management Logistics LEGAL Jurists Legal Affairs Ombudsman PUBLIC INFORMATION AND EXTERNAL RELATIONS Public Information Protocol 5

6 POLITICAL, PEACE AND SECURITY Political Affairs Humanitarian Affairs Human Rights Civil Affairs Electoral Affairs Rule of Law INFORMATION SYSTEMS AND COMMUNICATION TECHNOLOGY Information Systems and Technology Information Management CONFERENCE MANAGEMENT Conference Services Language SAFETY AND SECURITY Security Safety Note: Subject to the funding source of the position, this temporary job opening may be limited to candidates based in New York. While this temporary assignment may provide the successful applicant with an ideal opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post. An external candidate selected for this position is bound by the prevailing condition on the staff selection system under ST/AI/2010/3 or as amended. The expression Internal candidates, shall mean staff members who have been recruited after a competitive examination under staff rule 4.16 or after the advice of a central review body under staff rule Please note that external candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the post. Applicants may be required to certify that they were not involved, by act or omission, in the violation of international human rights or humanitarian law. For information on the provisions for special post allowance, please refer to ST/AI/1999/17. Successful candidates granted a temporary appointment are not eligible to be considered for a special post allowance. In its resolution 66/234, the General Assembly stressed that the Secretary-General should not recur to the practice of temporarily filling posts in the Professional and higher categories with General Service staff members who have not passed the General Service to Professional category examination other than on an exceptional basis, and requests the Secretary-General to ensure that temporary occupation of such posts by the General Service staff shall not exceed a period of one year, effective 1 January 2013 Consequently, candidates in the General Service or related categories for temporary job openings in the Professional category that have not passed the competitive examination may be selected only on an exceptional basis endorsed by the Office of Human Resources Management where no other suitable candidate could be identified. For more details on the administration of temporary appointments please refer to ST/AI/2010/4/Rev.1 6