Air transport communication and IT solutions

Transcription

1 Air transport communication and IT solutions

2 SITA Overview of the ReadSoft process Receive Invoice Insufficient Data - Return to Supplier AP Clerk scans and interprets & verifies the Invoice PO No PO Archive Code & Route for approval Reporting in InvoiceIT Approve Discoverer Reports/KPI Matched Order / Invoice process for Payment by Accounts Payable Payment to Supplier

3 SITA Company facts SITA is the world s leading provider of IT business solutions and communication services for the air transport industry SITA is a community of over 600 airline, airport, aerospace, cargo and GDS members and over 1800 customers SITA is unique in delivering integrated communication and IT solutions, on a global basis, for the air transport industry. SITA is local, globally, with a presence in 220 countries and territories Over 3,000 staff worldwide 140 nationalities, speaking over 70 languages

4 Customers the world over: a snapshot

5 Background: Oracle Implementation Application: SITA has a single Global Instance Suite: SITA has implemented Oracle Purchasing, iprocurement, Payables, System Administration, General Ledger, iexpenses, Discoverer Modules Footprint: SITA has 28 Sets of Books, 23 Countries, 73 Operating Units Structure: Global SOB (Centralised Purchasing Operating Unit Multi Currency) Multiple Operating Units within Countries Turkey UAE Lebanon Belgium Italy Australia Egypt New Zealand UK Central Ireland Switzerland France Canada USA Netherlands Singapore Users: SITA has 2000 Users worldwide Mexico Portugal Spain Hong Kong Brazil Germany Japan

6 Background: Why Invoice Approval Workflow Opportunities: to streamline and automate the current Invoice storage, retrieval, entry and non-purchase Order Invoice validation process (global payable invoices) Enterprise evaluation: by Hackett identified significant business process improvement opportunity (Imaging/Scanning is now considered the most critical IT tool in Shared Service Organizations) Investigation request instigated by SITA Corporate Controller Current - SITA processes a total of approximately 350,000 invoices per annum globally 170,000 invoices are matched to PO s, automatically preapproved during the requisitioning process, 180,000 invoices are received with no Purchase Order and are manually validated

7 Selection Sysao Feith Info Sytems SoftCo Stellent Optio Image Integration Systems Merkur Group Hyland Software APRO Informed Imaging Metafile Info Systems Applied Info Services Version One Perceptive Software Readsoft 170 Systems

8 Why Readsoft Credentials: Recommended by Oracle Oracle Certified Advantage Applications Partner Integrated with e-business Suite Service: The only one-stop shop end-to-end solution provider Solution: Not complex - still comprehensive Rapid implementation (8 weeks from Proof Of Concept) Flexible: Supportive of SITAs Goals and Objectives Responsive Implementation: Same team from Concept to Go Live ensuring total accountability & continuity Cost: Competitive

9 SITA & ReadSoft Implementation Approach (Quick wins) Global Roll-Out Pilot Paris & Global UAT Paris & Global Configure & Test in UK Resolve Gaps Confirm design & identify Gaps? Using Evaluation environment

10 SITA & ReadSoft project facts ReadSoft INVOICES 5.4 functionality ReadSoft Consit InvoiceIT 3.1 functionality Gaps/customisations delivered Project kick off, app. May 01, Go-live date end of October for SITA United Kingdom and France. Remaining countries to follow. Resources used, total of app. 50 man days (excluding customisations)

11 Demonstration

12 SITA Overview of the ReadSoft process Receive Invoice Insufficient Data - Return to Supplier AP Clerk scans and interprets & verifies the Invoice PO No PO Archive Code & Route for approval Reporting in InvoiceIT Approve Discoverer Reports/KPI Matched Order / Invoice process for Payment by Accounts Payable Payment to Supplier

13 Questions & Answers