JOB TITLE: GOVERNMENT CONTRACTING ADVISOR, BILLINGS PROCUREMENT TECHNICAL ASSISTANCE CENTER (PTAC)

Transcription

1 EXEMPT: JOB TITLE: GOVERNMENT CONTRACTING ADVISOR, BILLINGS PROCUREMENT TECHNICAL ASSISTANCE CENTER (PTAC) PREPARED BY: Deanna Langman, Montana Procurement Technical Assistance Program (PTAP) State Program Manager DATE: 10/06/2015 REPORTS TO: Montana PTAP State Program Manager SUPERVISORY RESPONSIBILITY: None OVERVIEW/SUMMARY OF POSITION This position is accountable for the direction, coordination, and delivery of activities for the Billings Procurement Technical Assistance Center (PTAC). Provides consultation and training to businesses interested in pursuing the government marketplace and assist businesses with understanding and learning the requirements and processes necessary to expand into this specialized market. Provides technical assistance, training and advice on procurement subjects to businesses in a multi-county region. Must communicate effectively at all organizational levels and with businesses from diverse industries. To perform this job successfully, an individual must be able to operate in a performance based culture focused on metric driven outcomes. ESSENTIAL DUTIES AND RESPONSIBILITIES: Business Consulting/Advising (60%) Determine a business s capacity/suitability for government contracting Assess client s training and technical assistance needs and develop a plan outlining recommendations for how that client can most efficiently meet their strategic objectives for succeeding in the government marketplace. Assist clients with determining and connecting to key markets within the public sector Assist clients with government set-aside certifications such as: Small Business Administration (SBA) WOSB/EDWOSB 8(a) HUBZone Develop and maintain expertise in various electronic database and payment systems and provide assistance to clients in navigating these systems (and more)

2 System for Award Management (SAM) Dynamic Small Business Search (DSBS) VA Service Disabled Veteran Owned Small Business Certification (SDVOSB) MT DOT Disadvantaged Business Enterprise (DBE) Virtual Incident Procurement Response (VIPR) Federal Business Opportunities (fbo.gov) Federal Procurement Data System (FPDS) Invoicing, Receipt, Acceptance, and Property Transfer (irapt, aka Wide Area Workflow, WAWF) Invoice Processing Platform (IPP) Meet or exceed program goals for the number of counseling sessions, events, etc. Answer general questions associated with federal, state & local procurement processes Training (20%) Develop presentations and workshops for conducting live and on-line trainings. Coordinate and conduct procurement/contracting training classes Assist local businesses with government contracting through workshops and one-on-one consultation. Consultation may be conducted by phone, in person, by or web based applications. Outreach/Administrative (20%) Help locate necessary solicitation documents for PTAC clients Interpret solicitations by reviewing contract clauses, terms, definitions and requirements Review and disseminate bid opportunities and subcontracting opportunities to clients Study and internalize Federal Acquisition Regulations (FAR) for the purpose of assisting clients Maintain contact with all active PTAC clients and reach out to inactive clients to cultivate new counseling relationships Develop and maintain relationships with contracting officers at federal, state and local government agencies as well as prime contractors Submit monthly reports to the Montana PTAP lead center (counseling sessions, success stories, training events, etc., in accordance with the Procurement Technical Assistance Program Policies as required by DOD/DLA Maintain accurate, thorough client data and counseling records in CRM system on a daily basis, generate periodic reports for stakeholder benefit

3 Other Duties & Responsibilities: Market PTAC program and events to business community Function in a collaborative manner with other PTAC advisors, the Montana PTAP Program Manager and BSED staff Participate in trainings and peer learning opportunities with other PTACs and the Montana PTAP lead center Represent PTAC at government contracting events and small business outreach events Perform other duties as assigned. KNOWLEDGE, SKILLS & ABILITIES (KSA S): Take ownership and accept responsibility for professional development and acquiring the skills & knowledge necessary to be an effective government contracting advisor Take ownership and accept responsibility for entire work scope. Move tasks through to completion with minimal supervision Must have thorough understanding of Windows concepts and advanced skills in Microsoft Office products including Word, Excel, and PowerPoint. Must have the ability to quickly learn and navigate online databases, invoicing and registration systems Flexible with excellent change management skills Strong written and verbal communications skills required Strong public speaking ability/comfortable with diverse groups of business owners Ability to take complicated material and create concise curriculum for adult learners Ability to listen critically to identify needs and solve problems Must be a patient, thorough teacher/coach with the ability to adjust style and message based on audience need Must be a highly functional team contributor who demonstrates initiative, patience and a passion for helping people MINIMUM QUALIFICATIONS: EDUCATION/ EXPERIENCE Bachelor's Degree in business, finance, public/contract administration or related field and a minimum of 3 years relevant experience in economic development, government contract administration, commercial banking, general business operations or public relations.

4 PROFESSIONAL DEVELOPMENT: Must achieve Certified Procurement Professional (CPP) certification through the Association of Procurement Technical Assistance Centers (APTAC) Must participate in PTAC training on an ongoing basis as required by the Solicitation for Cooperative Agreement Application (SCAA) May be required to attend 1 2 out of state conferences per year.

5 ENVIRONMENT: Work approximately 75% of the time in the office and 25% out of the office to perform each essential duty satisfactorily Travel to Montana PTAC quarterly meetings (4 per year) and events (in state) and contracting training and events (out of state). Work hours will generally be 8:00 A.M. to 5:00 P.M., Monday through Friday; however, some activities, workshops, and client meetings may require morning, evening or weekend hours and travel as needed. Normal business office conditions generally prevail. The noise level is usually low to moderate. Employee may be working in a cubicle, enclosed office, or open area. Floor may be carpeted or bare. PHYSICAL DEMANDS AND WORK ENVIRONMENT: While performing the duties of this job, the employee will be required to sit; use their hands and arms; and talk or hear; and focus on objects close up. The employee will also be required to stand; walk; and stoop, kneel, crouch, or crawl. The employee may be required to lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. SAFETY RESPONSIBILITY: Duties shall include observing all Organization health, safety and environmental rules, ensuring that employees are provided with full information on area specific safety issues, all unique hazards are identified, and employees are provided with the proper equipment to carry out their job in a safe manner. Also, the entire work area must be maintained to a high standard of housekeeping and low incidence of physical hazards and all accidents must be promptly reported to leadership. The above statements are intended to describe the general nature and level of work being performed by the individual assigned this position. This job description is not intended to be an exhaustive list of all responsibilities, duties and skills of the employees in those positions(s). I have read and accept the duties and responsibilities as outlined. I have also been given the opportunity to discuss any questions or concerns regarding any or all of the above directly with my supervisor prior to signing this document. Further, I agree to notify my supervisor immediately in the event that I am unable to fulfill any or all of the duties as outlined above. I understand that the Company reserves the right to revise or change this job description as the need arises. I have reviewed this job description and received a copy. Employee Signature/Date Print Name Supervisor Signature: /Date:

6 BIG SKY ECONOMIC DEVELOPMENT AUTHORITY 222 NORTH 32 ND STREET BILLINGS, MONTANA (406) APPLICATION FOR EMPLOYMENT AN EQUAL OPPORTUNITY EMPLOYER APPLICANTS: IN ORDER TO BE CONSIDERED FOR EMPLOYMENT, THIS APPLICATION MUST BE COMPLETED ENTIRELY. PLEASE REMEMBER TO PRINT CLEARLY, READ AND SIGN THE LAST PAGE. Today s Date: Name in Full: Phone #: Position Applying For: Last First Middle Number & Street City State Zip Code Message List other names, if any, used on employment or education records: EDUCATION High School Name/City, State of School Course of Study Check Last Year Completed 9 ( ) 10 ( ) 11( ) 12 ( ) List Diploma or Degree College 1 ( ) 2 ( ) 3 ( ) 4 ( ) Graduate School Other Training

7 EMPLOYMENT HISTORY This section must be completed entirely. Do Not substitute a resume. List all work experience, paid or unpaid, beginning with your current or most recent job. Include military experience as well as volunteer jobs that you wish to have considered as part of your qualifications for the position you are seeking. Describe each job separately, emphasizing your specific tasks and any supervisory, technical or other responsibilities. Explain all breaks in continuous employment. If more space is needed, additional pages can be added. Position/Title Start Date: End Date: Employer: Salary: City/State/Zip: Full Time ( ) Part Time ( ) Hours Worked: Supervisor s Name/Title: Work Performed: Reason For Leaving: Position/Title Start Date: End Date: Employer: Salary: City/State/Zip: Full Time ( ) Part Time ( ) Hours Worked: Supervisor s Name/Title: Work Performed: Reason For Leaving:

8 Position/Title Start Date: End Date: Employer: Salary: City/State/Zip: Full Time ( ) Part Time ( ) Hours Worked: Supervisor s Name/Title: Work Performed: Reason For Leaving: Position/Title Start Date: End Date: Employer: Salary: City/State/Zip: Full Time ( ) Part Time ( ) Hours Worked: Supervisor s Name/Title: Work Performed: Reason For Leaving: MONTANA PREFERENCE ACTS If you are claiming reference under Montana Veterans Employment Preference Act or Handicapped Persons Employment Preference act, complete the following: To claim Veterans Employment Preference you must be a U.S. Citizen and check on of the boxes below: () A Veteran separated under honorable conditions, () A Disabled Veteran separated under honorable conditions, () The spouse of a disabled Veteran if the veteran s disability prevents him/her from working, () The remarried surviving spouse of a veteran or disabled veteran, () The mother of a veteran, if the Veteran lost his/her life under honorable conditions while serving in the Armed Forces, or has a service-connected, permanent, and/or total disability.

9 ADDITIONAL INFORMATION Professional Memberships & Affiliations: Professional & Trade Licenses: Have you ever been employed by this company before? When? In What Job? Do you have a relative working for this company? Yes No If yes please explain, this will not exclude you from hire Have you ever been convicted of a felony? Yes No If yes, please explain, this will not exclude you from hire Why are you interested in this particular job? What skills and training qualify you for this position? What portion of your work experience qualifies you for this job? READ THE FOLLOWING CAREFULLY, THEN SIGN AND DATE THE APPLICATION: Your interest in employment with Big Sky Economic Development Authority is sincerely appreciated. Please feel free to attach your resume to this application or any other additional comments that you feel will be helpful in evaluating your qualifications for the position. I understand that falsification, misrepresentation or omission of information is sufficient cause for rejection of this application, or if hired, dismissal from employment. I grant permission for the representatives of the Big Sky Economic Development Authority to investigate my references and release said Company, as well as my former employers, from any and all liability resulting from such investigation. Date: Signature: