Sponsorship prospectus

Transcription

1 Conference 2015 Sponsorship prospectus MTA CONFERENCE OCTOBER QT HOTEL, GOLD COAST AUSTRALIA

2 Welcome In 2017 MTA will celebrate its centenary. That s 100 years at the forefront of the New Zealand motor industry. It s a profession based on relationships: between millions of customers, thousands of businesses, and our select group of corporate partners. Our mission remains the same, to create a sustainable business advantage for our members and to help the motoring public. Our corporate partners play an essential role in helping MTA to deliver the power behind the brand. MTA Conference 2015 promises to be the best one yet. We are going offshore to the beaches and world-class venues of the Gold Coast Australia. Our members from across the spectrum of the automotive industry will be there, looking for great services, products and training so that they can sharpen their contribution to motoring in New Zealand. It s an exceptional opportunity to build relationships: we look forward to seeing you there. Kind regards, David Storey MTA President

3 Programme Tuesday 20 October Wednesday 21 October Thursday 22 October Arrival at the QT hotel Welcome lounge is in the area known as The Lawn Accommodation check in Register MTA Conference desk FREE day pm Welcome function Surf s up! Soak up the balmy Gold Coast night from the Calypso Terrace and Pool Deck. These spaces combine decks, astro turf and distinctive furniture to create a unique outdoor entertaining venue. Breakfast Bazaar restaurant 8am Keynote speaker 9am M MTA AGM 9.45am Morning tea 10.15am MTA: Review of the year that was and looking at the year ahead MTA senior management team 11.15am Keynote speaker 1.15pm Lunch 2pm Business sessions 4.30pm Chill-out time 6pm Buses depart for Movie World pm Lights! Camera! Action! We ve booked out Movie World for dinner with a twist! Breakfast Bazaar restaurant 8am Keynote speaker 9am Business sessions Refer to the bottom left 12.15pm Lunch to go 12.45pm Optional tours depart: Le Mans Kart Racing Skypoint Climb Paradise Jet Boating Whale Watching Cruise Stand-Up Paddle Board Lessons or Surf Lessons Gold Coast Fishing Charters Sea World 6.45pm Buses depart for Palazzo Versace 7pm Pre-dinner drinks at 6-star Palazzo Versace 7.30pm Black tie dinner at 6-star Palazzo Versace with keynote speaker Draft Programme subject to change

4 Sponsorship opportunities Movie World dinner 16,500 Keynote speaker 6,000 Gala dinner 16,500 Welcome function 6,000 Platinum Gold Welcome lounge Delegate bag Coffee cart Workshop/forum Name badge Internet station Silver Catering 2,500 Registration brochure Handbook 2,500 Early registration prize Tour Satchel insert 1,500 Bronze All prices exclude GST 4. MTA Conference 2015 Sponsorship prospectus

5 Ask yourself these questions: What would be the cost of individually visiting all the specialists and decision makers who will be at the MTA conference? How long would that take you? Could you guarantee their availability if you visited them? What is the impact to your business if you are not there and your competitors are? What s in it for you? Sponsorship provides an excellent opportunity to promote your name and support your brands, maintaining a high profile among specialists, before, during and after this MTA conference 2015 Members are keen to improve their knowledge and skills. Aligning your company with this powerful educational experience shows your commitment to assisting their development at a deeply personal level You will cement brand loyalty Sponsorship provides you with the opportunity to consolidate and manage corporate relationships and expose your staff to their target markets Your company s representatives will mix with professionals in a stimulating event over three days Your company s involvement, commitment and support for MTA conference 2015 in the Gold Coast 2015 will be widely acknowledged Sponsors will benefit from an interested, and influential audience away from the competition of everyday distractions. This may lead to new or increased sales Sponsorship contributes to the promotion, planning and operation of the conference, reducing the overall cost of managing and staging the event and enabling a higher level of participation by MTA members The cost of sponsorship is a legitimate tax deductible expense. 5. MTA Conference 2015 Sponsorship prospectus

6 Unique opportunity The conference offers a unique opportunity to: raise the national profile of your organisation to MTA members demonstrate your commitment to MTA members increase brand awareness develop and build new partnerships and relationships. The profile of our conference is increasing annually, giving you the opportunity to increase your profile within the industry, reach more people in your target market and be included in all conference marketing collateral. We are flexible and willing to work with you to achieve the best promotion combination for your organisation. Benefits to sponsors are commensurate with the level of investment. The earlier the sponsorship commitment is made, the greater the exposure through all pre-conference publicity and advertising. Sponsorship packages are aimed at providing sponsors with a worthwhile return on investment. The conference offers a unique opportunity to increase your company s exposure to a diverse cross-section of MTA members. We are confident that the benefits of sponsorship will offer effective exposure to your company not only over the period of the conference but also in the years to come. Sponsor the conference Sponsorship is cost-effective brand marketing to a guaranteed captive and highly motivated audience. Be there and: have face-to-face interaction with your current and potential clients against backdrop of your brand at its most visible establish your position as the market leader in the minds of your existing and potential customers establish new relationships and build on existing ones acquire new business at low cost meet with the MTA members in a stimulating and welcoming environment maintain and reinforce loyalty with existing customers differentiate and establish your brand in your marketplace interact with a captive audience who is your target market. If any of the above points resonate with your marketing goals then you should be there!

7 Platinum Movie World dinner 16,500 Wednesday 21 October Lights! Camera! Action! Plans are to transport the members to the Movie World for an informal evening of fun, including drinks and canapés on arrival, optional rides and entertainers. - name association with the function ie Smiths Movie World Dinner - opportunity for a company representative to make a short speech - opportunity to invite members to your tables (max 10 per table, 2 tables) - opportunity for the sponsor to select a Movie World ride for MTA to ride before dinner - opportunity for sponsor to provide banners and signage at the function venue - company logo on function ticket - opportunity for a one page advert in the conference handbook (artwork supplied by sponsor) - acknowledgment as a platinum sponsor in all print material and conference website - two complimentary sponsor registrations including all social functions for your staff to network with MTA member - opportunity to include promotional material or product samples in the conference delegate satchel - status associated with being a platinum sponsor Platinum Gala dinner 16,500 Thursday 22 October This function will be a formal black tie dinner at 6 star Palazzo Versace. On arrival guests will be ushered to the beautiful La Medusa Ballroom, a venue displaying classic Versace design work and fine finishing detail, setting the scene for a splendid celebration. A three course meal will be served. - name association with the function ie Smiths Gala Dinner - opportunity for a company representative to make a short speech - opportunity to invite members to your tables (max 10 per table, 2 tables) - opportunity for sponsor to provide banners and signage at the function venue - company logo on function ticket - opportunity for a one page advert in the conference handbook (artwork supplied by sponsor) - acknowledgment (as a platinum sponsor) in all print material and conference website - two complimentary sponsor registrations (including all social functions) for your staff to network with MTA members - opportunity to include promotional material or product samples in the conference delegate satchel - status associated with being a platinum sponsor 7. MTA Conference 2015 Sponsorship prospectus

8 Gold Foreword Keynote speaker 6,000 Thursday 22 October We have three keynote speakers, each with a dynamic, motivational and inspirational message to set the scene for the day s events. - opportunity to introduce the speaker and address the delegates - opportunity to provide banners for the venue - your company logo on the screen in the venue - opportunity for a one page advert in the conference handbook (artwork supplied by sponsor). - Midday Wednesday will see a third keynote speaker kick off the business sessions, engaging members into business mode - status associated with being a gold sponsor - opportunity to include promotional material or product samples in the conference delegate satchel Gold Welcome function 6,000 Tuesday evening s Welcome function will be held at the conference hotel, QT Gold Coast, and the theme is Surf s Up. Delegates will enjoy relaxed dinner on the Calypso Terrace and Pool Deck. The first social function of the conference: this will be a great meeting place for members to catch up. - name association with the function eg: Smiths Welcome Function - opportunity for a company representative to make a short speech to welcome members to the Gold Coast - opportunity for sponsor to provide banners and signage for function venue. - status associated with being a gold sponsor - opportunity to include promotional material or product samples in the conference delegate satchel 8. MTA Conference 2015 Sponsorship prospectus

9 Silver Welcome lounge A designated chill out area for delegates to use at their leisure. Those arriving early on Tuesday can use it as a base until they have access to their accommodation. Continuous tea, coffee and cold drinks will be available as well as snacks. The sponsor is welcome to set up a display with marketing material if desired. - naming rights to the lounge eg: Smiths hospitality lounge - opportunity for sponsor to provide banners and signage for lounge - opportunity for sponsor to provide marketing material or display for lounge - opportunity to include promotional material or product samples in the conference delegate satchel - status associated with being a silver sponsor Silver Delegate bag Each member will collect a conference bag upon arrival at QT Hotel and use it for the conference duration. The multi-use bag will be of good quality and will have a life after the conference. Last year s satchels were well received. Please note: other sponsors material will be included in the bag. - company logo printed on the bag along with MTA logo - status associated with being a gold sponsor Silver Coffee cart Always popular, people will queue for a decent coffee. The coffee cart will be in place Wednesday till Thursday afternoon for delegates to get their fix. - name association with the coffee cart eg: Smiths coffee cart or Smiths barista - opportunity for barista staff to wear company branded t-shirts, caps etc (provided by sponsor) - opportunity for sponsor to provide banners and signage for coffee cart area - opportunity to provide branded coffee cups - status associated with being a silver sponsor 9. MTA Conference 2015 Sponsorship prospectus

10 Silver Workshop/Forum Three available The workshop/forums are a major component of the conference and attended by MTA members. Run a session (1 hour 15 minutes) to your target market and showcase your products/services to members. - opportunity to run business sessions (MTA to approve session) - information about your session to be showcased in the registration brochure and on the conference website - name association with the workshop - opportunity to chair the session - opportunity for sponsor to provide banners and signage for the venue - your company logo on the screen in the venue - status associated with being a silver sponsor Silver Internet station Five computer stations set up for delegates to use at their leisure throughout their stay (Tue Thu). Check s, surf the net, research local activities. The screen savers can feature the sponsor logo and link to the sponsor s website. - name association with internet facility eg: Smiths internet - Homepage to be set as the sponsors websites - opportunity to link to sponsor s website - opportunity for sponsor to supply banners and signage for area - status associated with being a silver sponsor 10. MTA Conference 2015 Sponsorship prospectus

11 Bronze This sponsorship provides your company the opportunity to sponsor a morning tea or lunch or afternoon tea on Wednesday and / or Thursday at QT Gold Coast. - catering signage with company logo - the Smiths morning tea announced by the session chair - acknowledgment in all print material and conference website - status associated with being a bronze sponsor - opportunity to include promotional material or product samples in the conference delegate satchel Catering Morning tea Lunch Afternoon tea One days catering (morning tea, lunch, afternoon tea) 5,000 Bronze Registration brochure The conference registration brochure will be posted to all members (database of over 4,500 NZ wide), promoting the conference. A quality printed brochure, full colour with conference details, this marketing tool will be read widely. - your logo on the registration brochure front cover - full page advert (outside back) of the registration brochure (sponsor to provide print ready artwork) - status associated with being a bronze sponsor Bronze Handbook 2,500 Each delegate will receive the conference handbook on arrival at the conference. Delegates normally keep the conference handbook to refer to after the conference, and you get a full page advertisement. The conference handbook sponsor will receive long-term brand exposure. - status associated with being a bronze sponsor - your logo on the handbook front cover - full page advert (outside back) of the handbook (sponsor to provide print ready artwork) 11. MTA Conference 2015 Sponsorship prospectus

12 Bronze Name badge On arrival to Gold Coast and the registration desk each member will receive their personal registration pack including a name badge featuring your branded logo. These will be worn by all attendees for the duration of the conference. - company logo featured on the name badges (alongside the MTA logo) - opportunity to provide a branded lanyard featuring company logo (sponsor to supply) - status associated with being a bronze sponsor Bronze Early registration prize To encourage delegates to sign up early, which assists with the planning of the conference, an early registration prize will be offered. This will be promoted on the registration brochure and with early marketing. - status associated with being a bronze sponsor - name association with the prize promoted as eg Smiths early registration prize Bronze Thursday tour Have your brand linked to a fun afternoon out for MTA members. Selected one of the seven activities: Skypoint climb Go Kart racing Paradise jet boating Whale watching cruise Stand up paddle board lessors or surf lessons Gold Coast fishing charters Sea World - naming right to the tour selected eg Smiths Sea World tour - one complimentary ticket to tour selected to join delegates - status associated with being a bronze sponsor Bronze Satchel insert (only) Each member will collect a conference satchel upon arrival at the venue. You re invited to supply a gift or promotional item for inclusion in the satchel. Product would need to be delivered to the conference venue by Monday 19 October. - branded gift in each bag (gift supplied by sponsor) - status associated with being a bronze sponsor 12. MTA Conference 2015 Sponsorship prospectus

13 Terms and conditions Please complete and return the sponsorship application form at the end of this document. Cancellation policy MTA reserve the right to change the venue and duration of the event if exceptional circumstances demand. In the event of a change of venue and/or duration, the agreement to participate will remain in force so long as the exhibitor is informed in reasonable time before the event. - In the case of cancellation by the sponsor, notification in writing should be sent to the conference organiser. A refund of fees paid (less a cancellation fee of 50% of the value of the sponsorship) will be made to any sponsor or exhibitor cancelling before Friday 24 July2015. No refunds will be provided after this date. - Full payment must be received within 21 days of the invoice date or prior to the conference, whichever is earliest. - Participation as a sponsor is at the discretion of the organisers and the organisers reserve the right to approve sponsorship materials. - The sponsor will fully reimburse MTA for all claims, losses or expenses arising as a result of any breach or failure to perform any of the terms of the sponsorship agreement. Acceptance of terms and conditions By submitting the sponsorship application form you acknowledge and accept the sponsorship terms. If you wish to discuss other sponsorship outside those listed please contact: Matthew Chote Business Partner Manager Motor Trade Association matthew.chote@mta.org.nz Anna McWhirter Event Manager Conference Innovators (03) annamc@conference.co.nz 13. MTA Conference 2015 Sponsorship prospectus

14 Application form Please send completed form to: MTA Conference 2015 T: E: Organisation Name (main contact) Postal Address City Address Phone Postcode Mobile Purchase order number (if applicable) Sponsorship Please indicate your choice by marking the box on the right. Movie World dinner 16,500 Gala dinner 16,500 Keynote speaker 6,000 Welcome function 6,000 Platinum Gold Welcome lounge Delegate bag Coffee cart Workshop/forum Name badge Internet station Catering 2,500 Registration brochure Handbook 2,500 Early registration prize Tour Satchel insert 1,500 Silver Bronze 14. MTA Conference 2015 Sponsorship prospectus

15 Method of payment Please send an invoice Yes, please charge this to my credit card below Credit card authorisation Please note a credit card surcharge applies. Please charge NZ to the following credit card. Card type (please circle): Visa Mastercard Card number: Expiry date: MONTH YEAR CSV number: Cardholder name: Signature: Date: DAY MONTH YEAR 15. MTA Conference 2015 Sponsorship prospectus

16 Conference Conference OCTOBER 2015