MSOSH OCCUPATIONAL SAFETY AND HEALTH AWARD 2017

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1 Page 1 of 13 MSOSH OCCUPATIONAL SAFETY AND HEALTH AWARD 2017 INTRODUCTION The annual occupational safety and health performance awards are intended to give due recognition to all organizations/companies which have achieved commendable safety and health records and/or have shown improvement in occupational safety and health processes through sound safety and health management systems. The MSOSH Occupational Safety and Health Awards provide the opportunity to give employees, management and public the chance to hear about your company s success story on safety and health performance which can be an example to inspire other organizations. All organizations are strongly encouraged to participate in the 2017 Occupational Safety & Health Award. This exercise will provide the Society the opportunity to identify areas where the Society can provide assistance to the respective companies/organizations in the development of a long term safety and health management systems to benefit the employees in particular and the organization at large. Each successful applicant will receive the award at the presentation ceremony, which will be held at a leading hotel, and presented by the Guest of Honors on the auspicious night. BUSINESS GROUPING For the 2017 Occupational Safety and Health Awards, MSOSH has categorized organizations into ten (10) business groupings. This will enable participants to compete fairly within their own grouping and they are as follows: 1. The Petroleum, Gas, Petrochemical & Allied Sectors 2. The Electronics and Electrical Sectors 3. The Manufacturing & Chemical Sectors 4. The Utilities Sectors 5. The Construction & Engineering Construction Sectors 6. The Agricultural Sectors(Fishery/Forestry/Plantation) 7. The Services Sectors(Hospitality/Banks/Theme Parks, etc) 8. The Logistics and Transportation Sectors 9. The Educational Sectors 10. Public Sectors &Statutory Bodies USE OF AWARD LOGO. The award winning company eligibility to use the Award s logo for publicity purposes within the winning year until the announcement of the next award winners or until the printed letterhead is used up. PART A - Page 1 of 25

2 Page 2 of 13 TERMS AND CONDITIONS : 1) The application for the award is open to All MSOSH Corporate Members and Non-Members. Deadline for the submission of application form and requested documents is Friday, 26 th January ) No submission will be entertained after the deadline. Those who need additional time for submission can submit a written appeal enclosing a NON REFUNDABLE appeal fee of RM for each site by Monday, 29 th January Extended deadline for successful appeal cases is on Tuesday, 6 th February 2018 (upon receipt of appeal fees). 3) The administration and auditing fees Award Category WEST MALAYSIA EAST MALAYSIA PART A - Page 2 of 25 Member Non-Member Member Non- Member Number of Auditors a) Platinum RM5, RM6, RM6, RM7, persons b) Grand and Gold Merit RM3, RM4, RM4, RM5, persons c) Gold, Silver and Bronze RM2, RM3, RM2, RM3, person d) Additional Fee for Offshore Facilities RM3, RM4, RM3, RM4, e) Written Report RM1, RM2, RM1, RM2, MSOSH seeks your understanding and cooperation for an additional fee audit offshore facilities, the expenses of which were paid for our auditors to undergo the mandatory Basic Offshore Safety & E mergency Training (BOSET), Special Training for H2S, medical checkup fees and additional travelling days required to audit offshore facilities. e) RM1, fee for member per site and RM2,000 fee for non- member per site for an organization requesting for a written REPORT. No written reports will be issued by the Auditors after the audit. Findings will be presented orally at the closing meeting at the end of the site audit. However, an organization can still request for a written report within two (2) weeks from the date of site audit. A written report will be submitted to the auditee within one (1) month following the request date. The content of the report will cover the issues discussed during the closing meeting. f) All fees should be made payable to: Malaysian Society for Occupational Safety and Health CIMB Bank Berhad, Section 52, Petaling Jaya, Selangor. Account No : ) All requested documents SHALL be attached. ALL APPLICANTS are encouraged to submit to MSOSH soft copy via CD. The MSOSH auditors has the right to assume unavailability of required documents should the requested documents are not attached. Points will not be given if any required document is not attached. 5) Documents shall be relevant and applicable to the site being audited. Eg: Do Not send HQ documents to represent the site unless it is being implemented at site. As much as possible, the documents should be from the site to be audited. Every site must submit a complete and independent set of documents. 6) The document contents shall be orderly arranged and clearly identified in accordance with the OSH Management System Evaluation Criteria. 7) Applicant needs to ensure adequate preparation in terms of manpower, site documentation, personal protective equipment, etc and are ready during the site audit. Applicant need to ensure site personnel are aware of the audit dates and relevant

3 Page 3 of 13 preparation are made prior to the audit 8) The MSOSH auditors has the right to disqualify entries which contain false information / declaration. 9) Companies, including their contractors that have fatalities in the competition period shall not apply for Grand & Gold Merit Award. 10) Companies which are unable to attach any document along with this application because it is against their company s policy SHALL NOT participate. 11) The assessment period: a) 1 January 2016 to 31 December 2017 (TWO year period) for Platinum and Grand Only b) 1 January 2017 to 31 December 2017 (ONE year period) for Gold Merit, Gold, Silver and Bronze Award. 12) All documents will be treated with the strictest confidence and can only be viewed by the Auditors. 13) Participating companies may collect their documents from MSOSH office within 3 months after the Award Presentation failing which MSOSH reserves the right to dispose the documents in an appropriate manner. 14) MSOSH Award Committee, which is independent from the auditors, will make the decision and the decision is final. Any appeal will NOT be entertained. 15) Construction & Engineering Construction Sectors: if the progress is below 20% or above 90% the organization is not eligible to participate. 16) MSOSH HAS THE RIGHT TO HOLD OR NOT TO AWARD ANY PARTICIPATING ORGANIZATION WITH THE AWARD APPLIED/ELIGIBLE IF ANY MAJOR OR SERIOUS ACCIDENT/INCIDENT OCCURS OUTSIDE THE AUDIT PERIOD IN THE CURRENT YEAR (BEFORE OR DURING THE AWARD PRESENTATION DAY) CRITERIA AND CATEGORIES OF AWARDS The 2017 Occupational Safety and Health Awards are based on the participating companie's safety and health management performance. There will be six categories of awards, namely, Platinum, Grand, Gold Merit, Gold, Silver and Bronze. The performance levels for the categories are as described below: a) Platinum = Ultimate OSH Performance b) Grand = Superior OSH Performance c) Gold Merit = Excellent OSH Performance d) Gold (Class I & II) = Very Good OSH Performance e) Silver = Good OSH Performance f) Bronze = Satisfactory OSH Performance The qualification required to participate in the stated categories is listed below: 1. MSOSH PLATINUM AWARD 1.1 No limit to the number of employees. 1.2 Companies which have won three (3) Grand Awards since 2003 qualify to apply for Platinum Award. 1.3 No worksite fatalities for 5 consecutive years including the year of participation. 1.4 The company shall participate in the current OSH Award Competition. 1.5 Participants are subject to document audit, site audits and Platinum audit checklist. Note: The Organization which applies for the Platinum Award but does not qualify for the applied category will be granted any other category, as decided by the Award Technical Committee. PART A - Page 3 of 25

4 Page 4 of MSOSH GRAND AWARD 2.1 MSOSH GRAND AWARD (minimum 50 employees) Minimum 50 employees Achieved No Lost Time Injury (LTI) for assessment period of 2 years i.e. from 1 January 2016 to 31 December No Worksite Fatality for 2 consecutive years. Achieved No property damage exceeding RM 1 million for assessment period of 2 years i.e. from 1 January 2016 to 31 December Documentation Audit score shall be at least 90% Site audit to verify the OSH implementation & the physical condition of the worksite will be conducted by min. 2 MSOSH auditors. Auditors will again validate related documents & also interview Staff/Contractors at site to determine their level of OSH competency & awareness Site audit score shall be at least 90% Workplace Assessment score shall be at least 90% MSOSH auditors may conduct second site audit to verify the nomination and the result of the first audit, if deemed necessary. 2.2 MSOSH GRAND AWARD (Less than 50 employees) Less than 50 employees Achieved No Lost Time Injury (LTI) for assessment period of 2 years i.e. from 1 January 2016 to 31 December 2017 and No Worksite Fatality for 5 consecutive years. Achieved No property damage exceeding RM 1 million for assessment period of 2 years i.e. from 1 January 2016 to 31 December Documentation Audit score shall be at least 90% Site audit to verify the OSH implementation & the physical condition of the worksite will be conducted by min. 2 MSOSH Auditors. Auditors will again validate related documents & also interview staff/contractors at site to determine their level of OSH competency & awareness Site audit score shall be at least 90% Workplace Assessment score shall be at least 90% MSOSH auditors may conduct second site audit to verify the nomination and the result of the first audit, if deemed necessary. Note: The Organization which applies for the Grand Award but does not win the applied category will be granted any other category, as decided by the MSOSH Award Committee. 3. MSOSH GOLD MERIT AWARD 3.1 MSOSH GOLD MERIT AWARD (minimum 50 employees) Minimum 50 employees Achieved No Lost Time Injury (LTI) for assessment period of 1 year i.e. from 1 January 2017 to 31 December 2017 and No Worksite Fatality for 1 year. Achieved No property damage exceeding RM 1 million for assessment period of 1 year i.e. from 1 January 2017 to 31 December Documentation audit score shall be at least 85% Site audit to verify the OSH implementation and the physical condition of the worksite will be conducted by min. 2 MSOSH Auditors. Auditors will again validate related documents & also interview staff/contractors at site to determine their level of OSH competency and awareness. PART A - Page 4 of 25

5 Page 5 of Site audit score shall be at least 85% Workplace Assessment score shall be at least 85% MSOSH Auditors may conduct second site audit to verify the nomination and the result of the first audit, if deemed necessary. 3.2 MSOSH GOLD MERIT AWARD (Less than 50 employees) Less than 50 employees Achieved No Lost Time Injury (LTI) for assessment period of 1 year i.e. from 1 January 2017 to 31 December 2017 and No Worksite Fatality for 5 years. Achieved No property damage exceeding RM 1 million for assessment period of 1 year i.e. from 1 January 2016 to 31 December Documentation audit score shall be at least 85% Site audit to verify the OSH implementation and the physical condition of the worksite will be conducted by min. 2 MSOSH auditors. Auditors will again validate related documents & also interview staff/contractors at site to determine their level of OSH competency and awareness Site audit score shall be at least 85% Workplace Assessment score shall be at least 85% MSOSH auditors may conduct second site audit to verify the nomination and the result of the first audit, if deemed necessary. 4. MSOSH GOLD AWARD (Class I) 4.1 No limit to the number of employees 4.2 Documentation audit score shall be at least 78%. 4.3 Site audit to verify the OSH implementation and the physical condition of the worksite will be conducted by 1 MSOSH Auditor. Auditor will again validate OSH related documents and also interview staff/contractors at site to determine their level of OSH competency. 4.4 Site audit score shall be at least 78%. 4.5 Workplace Assessment score shall be at least 78% 5. MSOSH GOLD AWARD (Class II) 5.1 No limit to the number of employees 5.2 Documentation audit score shall be at least 70%. 5.3 Site audit to verify the OSH implementation & the physical condition of the worksite will be conducted by 1 MSOSH Auditor. Auditor will again validate OSH related documents and also interview staff/contractors at site to determine their level of OSH competency. 5.4 Site audit score shall be at least 70%. 5.5 Workplace Assessment score shall be at least 70% 6. MSOSH SILVER AWARD 6.1 No limit to the number of employees 6.2 Documentation Audit score shall be at least 50%. 6.3 Site Audit to verify the OSH implementation and the physical condition of the worksite will be conducted by 1 MSOSH Auditor. Auditor will again validate OSH related documents and also interview staff/contractors at site to determine their level of OSH competency 6.4 Site audit score shall be at least 50%. 6.5 Workplace Assessment score shall be at least 50% PART A - Page 5 of 25

6 Page 6 of MSOSH BRONZE AWARD 7.1 No limit to the number of employees. 7.2 Documentation audit score shall be at least 35%. 7.3 Site audit to verify the OSH implementation and the physical condition of the worksite will be conducted by 1 MSOSH Auditor. Auditor will again validate OSH related documents and also interview staff/contractors at site to determine their level of OSH competency 7.4 Site audit score shall be at least 35%. 7.5 Workplace Assessment score shall be at least 35% 8. MSOSH CERTIFICATE OF PARTICIPATION 8.1 Organizations that do not qualify under any one of the categories above will be awarded with MSOSH OSH Award Certificate of Participation 9. DEFINITIONS 9.1 Lost Time Injury/Illness (LTI) cases. These include: Fatality Death resulting from a work injury or occupational illnesses within 1 year Permanent Total Disability Work injury which incapacitates an employee permanently and results in termination of employment on medical grounds Permanent Partial Disability Work injury which results in complete loss, or permanent impairment of functions of parts of the body Lost Time Injury Work injury other than permanent partial disability which renders the injured person temporarily unable to perform a regular job after the next cycle shift on which the injury was received. Eg: 1 full day MC is already considered an LTI Lost Time Illness Illnesses due to the work that renders the person temporarily or permanently unable to perform a regular job after the next cycle shift on which the illness was established. Subsequent MC due to the same illness shall also be counted. Occupational Health Doctor's (OHD) advice is needed before any case can be considered to be work related In all the above cases, LTI of permanent and temporary contractor's or vendor's at worksite shall also be included. 9.2 LTI Statistics Numbers of LTI incident in one year. LTI means Lost Time Injury or Lost Time Illness 9.3 LTI Frequency Rate (FR) LTI frequency rate is the number of lost time injuries/illnesses per 1,000,000 exposure hours worked (based on Notification of Accident, Dangerous Occurrence, Occupational Poisoning and Occupational Disease (NADOPOD) Regulations 2004 Form JKKP 8) during the year, and is calculated as follows: No. of LTI CASES LTI FR = X 1,000,000MAN HOURS TOTAL MAN HOURS WORKED PART A - Page 6 of 25

7 Page 7 of Total Man Hours Worked (TMHW) Number of Employees & Contractors employed in one year multiplied by Number of Hours worked in a day multiplied by Number of Days worked in a Year TMHW = Number Employee & Contractors X Number Hours/day X Number Days/Year Note: TMHW shall include the total Man Hours Worked by the Permanent & Contractual Staff and Permanent & Temporary Contractors. 9.5 LTI Severity Rate (SR) LTI Severity rate is the number of working days lost (i.e: no. of MC days) per 1,000,000 exposure hours worked (based on Notification of Accident, Dangerous Occurrence, Occupational Poisoning and Occupational Disease (NADOPOD) Regulations 2004 Form JKKP 8) during the year, and is calculated as follows: No. of LTI Days LTI SR = X 1,000,000 MANHOURS TOTAL MAN HOURS WORKED 10. EMPLOYEE Includes permanent/contract staff and permanent & temporary contractors (Temporary = less than (3)three months). 11. APPLICATION FORM Organizations applying for the awards should complete the enclosed application form and questionnaire and return them together with requested documents and the application fee not later than Fri, 26 th January MSOSH AUDITORS 1. Department of Occupational Safety and Health (DOSH), 2. Social Security Organization (SOCSO), 3. Malaysian Society for Occupational Safety and Health (MSOSH), 4. Federation of Malaysian Manufacturers (FMM), 5. National Institute of Occupational Safety and Health (NIOSH), 6. SIRIM Berhad. 7. Malaysian Employer Federation (MEF), 8. Other selected resources. PART A - Page 7 of 25

8 Page 8 of MSOSH AWARD COMITTEEE Minimum Three (3) Independent MSOSH Members appointed by the Management Committee 14. MSOSH OSH AWARDS PRESENTATION CEREMONY Participants are encouraged to buy the table to support the Society. SUSTAINABLE OSH CULTURE FAKHRUL ANWAR BIN AHMAD AFFANDI ORGANISING CHAIRMAN MSOSH OSH AWARDS 2017 PART A - Page 8 of 25

9 Page 9 of 13 APPLICATION FORM (PART A) MSOSH OCCUPATIONAL SAFETY AND HEALTH AWARD 2017 Please send this completed form together with payment and required documents to: CHAIRMAN MSOSH OSH Awards th Floor,Wisma PERKESO, Jalan Selangor Petaling Jaya, Selangor. Tel: / A. PARTICULARS OF COMPANY/ORGANIZATION 1. Name of Company : SOCSO code no. : Postal Address : : Tel No. : Fax No : 2. Name of site to be audited : Postal Address of site : (Please attach route map) Site Contact person : Designation : Tel No. : Fax No: H/p No. : 3. Business Sectors Petroleum, Gas, Petrochemical and Allied Sectors Electronics and Electrical Sectors Manufacturing & Chemical Sectors Utilities Sectors Construction & Engineering Construction Sectors (Project Progress = %) *refer to term and condition no.15 page 3 Agricultural Sectors (Fishery/Forestry/Plantation) Services Sectors (Hospitality/Banks/Theme Parks, etc) Logistics and Transportations Educational Sectors Public Sectors & Statutory Bodies 4. Number of Employees ( Incl. : More than 1000 PART A - Page 9 of 25

10 Page 10 of 13 Contract Employees & Permanent Contractors) Less than 50 Please Mark Where applicable. B. PARTICULARS OF CHIEF EXECUTIVE OFFICER & PERSON SUBMITTING THE ENTRY FORM 1. Application submitted by Name: Position: Tel No: Signature & stamp Fax No: 2. Contact Person: Position: Tel No. Fax: H/p No. 3. Name of Chief Executive Officer/ Managing Director / General Manager Name: Designation: Signature & stamp PART A - Page 10 of 25

11 Page 11 of 13 C. CATEGORY OF AWARDS Based on the company's 2016 (for Platinum, Grand and Gold Merit Awards only) and/or 2017 (for Gold and other awards) OSH performance and based on the Award criteria stated on the front page, tick the category applied for: PLATINUM GRAND GOLD MERIT GOLD SILVER BRONZE Note: Applicants for Platinum Award have to provide documented evidence of winning the MSOSH Grand Award three times since D. APPLICATION FEE Category Award WEST MALAYSIA EAST MALAYSIA Member Non Member Member Non Member a) Platinum RM5,000 RM6,000 RM6,500 RM7,500 b) Grand and Gold Merit RM3,000 RM4,000 RM4,000 RM5,000 c) Gold, Silver and Bronze RM2,000 RM3,000 RM2,500 RM3,500 d) e) Additional Fee for Offshore Facilities Written REPORT per site (optional) RM3,000 RM4,000 RM3,000 RM4,000 RM1,100 RM2,000 RM1,100 RM2,000 TOTAL = CHEQUE NO. = Payment should be made payable to : Malaysian Society for Occupational Safety and Health Account No.: CIMB Bank Berhad, Section 52, Petaling Jaya, Selangor. PART A - Page 11 of 25

12 Page 12 of 13 E. FIRST TIME PARTICIPANT: YES NO (Please indicate latest year & award Year : Award Received : F. OTHERS: 1. GPS coordinate of the site to be audited : 2. Recommended site for auditor accommodation ( RM250): 3. Need Government Security clearance/work Permit : 4. CIDB, GREEN CARD / BOSIET : 5. Airport nearest to site : 6. Other logistics advice (if any ) : G. OSH MANAGEMENT SYSTEM (1) The Company has established and implemented a recognized OSH Management System (eg:ohsas18001, MS 1722, ISRS, BS 8800, Responsible Care Program, OIMS, HSE MS, etc) (2) The complete cycle (policy, organizing, planning, implementation and evaluation & action for improvement) of OSH Management System has been fully implemented. (3) Others certification from Certification Bodies (RSPO/MSPO) Yes No *Please attach a) Copy of the company's OSH management system manual table of content b) The name of the OSH management system the company is subscribing c) Certification body's certificate if the OSH management system is certified by any certification body. PART A - Page 12 of 25

13 Page 13 of 13 H. OSH PERFORMANCE MEASUREMENT Please provide the following information OSH Performance: a) Total man-hours worked accumulated in 2017: (Refer to item 9.4 page 7 on the front) b) Average number of Staff & Permanent Contractors employed in 2017: c) Number of dangerous occurrence/s: d) Total no of fatalities : e) Total no. of LTI cases in 2017: f) Total no. of days away from work in 2017: g) Latest LTI was on (date) h) LTI frequency rate: (Refer to item 9.3 page 7 on the front for calculation) i) LTI severity rate: (Refer to item 9.5 page 7 on the front for calculation) OSH Performance (Applicable for Platinum and Grand Award applicants only): a) Total man-hours worked accumulated in 2016: (Refer to item 9.4 page 7 on the front) b) Average number of staff & contractors employed in 2016: c) Total Fatality : d) Last fatality date : e) Last LTI was on (date) f) Last dangerous occurrence was on (date) PART A - Page 13 of 25