INTERNAL SUPPORT SERVICES BUDGET NARRATIVE Fiscal Years and

Transcription

1 INTERNAL SUPPORT SERVICES BUDGET NARRATIVE Fiscal Years and # OF FTE s: TOTAL BUDGET: $839, TOTAL BUDGET: $853,700 FUNCTIONS/OBJECTIVES: To provide personnel services for the City including labor negotiations, discipline and grievance handling, recruitment, testing and selection, job classification and compensation analysis, employee benefits administration, training, employee recognition, and deferred compensation. To provide risk management services including insurance indemnification and acquisition, liability and workers compensation administration, safety training, contract administration, loss control, small claims litigation, collections, and life, short and long term disability insurance. To provide counseling services through the Employee Assistance Program. Provide purchasing services for City departments as needed including a standard warehouse function. Provide reprographic services to all City departments. PRIOR YEAR MAJOR ACCOMPLISHMENTS: Negotiated, drafted and processed 5 labor contracts. Conducted various trainings for all employees. Coordinated Hepatitis vaccinations for all at-risk employees. Negotiated and implemented a HMO dental option for employees Conducted a comprehensive salary and benefit study. Analyzed and implemented the State minimum increase. Coordinated Department of Transportation commercial license training. DESIRED SERVICE LEVELS FOR COMING YEAR: Review and revise Human Resource publications/documents. Implement a Job Specification review program. Implement new recruitment and retention strategies. Conduct a CalPERS actuary analysis. 55

2 CITY of BUENA PARK INTERNAL SUPPORT SERVICES Organizational Chart DEPUTY CITY MANAGER Purchasing Purchasing Agent - 1 Buyer I - 1 Senior Typist Clerk - 1 Human Resources Human Resources Manager - 1 Sr. Human Res. Tech. - 2 Senior Typist Clerk - 1 Central Stores Storekeeper - 1 Reprographics Mail Aide

3 INTERNAL SUPPORT SERVICES SERVICE LEVEL SUMMARY Fiscal Years and DEPARTMENT DETAIL I. DIVISIONS A. Human Resources B. Risk Management C. Purchasing Services D. Reprographics A. Human Resources Activities Labor Negotiations - 5 employee groups Discipline and Grievance - 10 Recruitment - candidate/applicants Selection/Testing 40 Promotion 5 Separations from Employment 15 Retirements -8 Employee Benefits - 10 different programs Employee Development and Training Medical Insurance Dental Program reduced costs, no longer self-insured Deferred compensation 3 plans Employee Recognition Program Quarterly & Annual Awards New Hires 62 B. Risk Management Activities Workers Compensation Liability Administration of self and excess insurance plans Safety Small Claims Court litigation Contract Administration Property/Casualty Insurance acquisition Life, Long & Short-Term Disability Insurance 57

4 INTERNAL SUPPORT SERVICES SERVICE LEVEL SUMMARY Fiscal Years and DEPARTMENT DETAIL (Cont) C. Purchasing Services Issue all purchase order contracts Process direct payment requests Supply & service contracts for prices/terms Develop and implement purchasing policies & procedures Manage sale or transfer of surplus property Manage and operate central stores warehouse Conduct formal and informal bids Maintain service contracts D. Reprographics Reprographic services, printing, book binding and special projects Mail services II. DEPARTMENT EMPLOYEES Human Resources Manager - 1 Purchasing Agent - 1 Senior Human Resources Technician - 2 Buyer I - 1 Storekeeper - 1 Senior Typist Clerk 2 Mail Room Aide 1 58

5 CITY OF BUENA PARK APPROPRIATION SUMMARY FUNCTION GENERAL GOVERNMENTAL SERVICES DEPARTMENT TITLE INTERNAL SUPPORT SERVICES FISCAL YEAR APPROPRIATION ALLOCATION ACTIVITY SALARY & MAINTENANCE NUMBER ACTIVITY TITLE BENEFITS & OPERATIONS EQUIPMENT TOTAL PERSONNEL BOARD - 10,250-10, HUMAN RESOURCES 322, , , PURCHASING 243,090 19, , SAFETY EDUCATION - 7,000-7, REPROGRAPHICS 34,790 38,550-73,340 TOTAL APPROPRIATIONS 600, , ,380 RESOURCE ALLOCATION FUND NUMBER FUND TITLE TOTAL 11 GENERAL FUND 839,380 TOTAL RESOURCES 839,380 APPROPRIATION ALLOCATION FISCAL YEAR ACTIVITY SALARY & MAINTENANCE NUMBER ACTIVITY TITLE BENEFITS & OPERATIONS EQUIPMENT TOTAL PERSONNEL BOARD - 10,250-10, HUMAN RESOURCES 321, , , PURCHASING 254,650 20, , SAFETY EDUCATION - 7,000-7, REPROGRAPHICS 36,410 38,750-75,160 TOTAL APPROPRIATIONS 612, , ,700 RESOURCE ALLOCATION FUND NUMBER FUND TITLE TOTAL 11 GENERAL FUND 853,700 TOTAL RESOURCES 853,700 59

6 CITY OF BUENA PARK MUNICIPAL BUDGET DETAIL FUNCTION DEPARTMENT TITLE GENERAL GOVERNMENT SERVICES INTERNAL SUPPORT SERVICES OBJECT EXPENDITURE CLASSIFICATION AMENDED AMENDED DEPARTMENT CITY COUNCIL DEPARTMENT CITY COUNCIL CODE BUDGET ACTUAL BUDGET REQUESTED APPROVED REQUESTED APPROVED SALARY & BENEFITS # HUMAN RESOURCES MGR ,130 91, , , , ,330 PURCHASING AGENT , , , , , ,110 STOREKEEPER ,580 51,000 53,560 53,560 56,240 56,240 SENIOR HUMAN RES TECH , , , , , ,080 HUMAN RESOURCES TECH , BUYER I ,760 52,240 54,850 54,850 57,600 57,600 SENIOR CLERK TYPIST ,390 79,880 85,800 85,800 90,590 90,590 EMP ASSIST COUNSELOR PP/T ,350 47, MAILROOM AIDE ,520 38,340 40,260 40,260 42,270 42,270 TOTAL POSITIONS REGULAR SALARIES 545, , , , , , , EXCESS MEDICAL PREMIUM - 14,034 20,620 28,800 28,800 30,600 30, OVERTIME 300 2, , , VACATION PAY-OFF 4,250 1,391 1,720 4,190 4,190 4,450 4, SICK LEAVE BUY BACK 3,030 2,474 4,720 3,630 3,630 3,820 3, PART TIME PERSONNEL - 33,849 25,000 40,000 40,000 25,000 25, REIMBURSABLE SALARIES (83,740) (83,748) (149,430) (173,100) (173,100) (182,480) (182,480) 5157 BILINGUAL PAY MGMT OPTION FRINGE BENEFITS 6,310 4, WORKERS' COMPENSATION 27,780 27,780 20,850 21,930 21,930 22,570 22, ACCRUED LEAVE CHARGE ,330 4,330 4,570 4, MEDICAL INSURANCE 57,800 40,628 51,760 36,520 36,520 40,120 40, DENTAL INSURANCE 4,450 4,555 5,990 6,980 6,980 6,980 6, LONG-TERM DISABILITY 3,030 1,103 3,030 2,710 2,710 3,010 2, LIFE AD&D 990 1, MEDICARE 7,590 7,107 8,230 8,940 8,940 9,180 9, P/T RETIREMENT - DEF COMP - 1, ,500 1, RETIREMENT - CITY FUNDED 81,910 77,508 86,320 96,130 96,130 98,040 98, EDUCATION REIMBURSEMENT 2, ,500 2,500 2,500 2, EDUCATION INCENTIVE PAY 1, ,800 1,800 1,800 1, REIMBURSABLE BENEFITS (20,940) (20,940) (37,360) (65,770) (65,770) (69,350) (69,350) SALARY & BENEFITS TOTAL 642, , , , , , ,090 MAINTENANCE & OPERATIONS 6210 ADVERTISING 30,000 25,849 30,000 25,000 25,000 25,000 25, EMPLOYEE AWARDS PROGRAM 4,000 4,257 4,000 4,000 4,000 4,000 4, PROF/CONTRACTUAL SERVICES 71,315 53,870 78,000 87,200 84,200 87,200 84, ATTORNEY CONTRACT SERVICES 30, ,171 20,000 22,000 22,000 22,000 22, PROFESSIONAL SERVICES - CITY OFFICE EQUIPMENT MAINTENANCE 31,181 7,503 28,529 11,360 11,360 11,360 11, SAFETY SHOES EQUIPMENT RENTAL - CITY 2,400 2,400 2,510 2,630 2,630 2,740 2, EQUIPMENT MAINTENANCE - CITY 4,280 4,284 4,430 5,280 5,280 5,410 5, MNGT INFO SYS CHGS - CITY 26,640 26,640 30,960 14,260 14,260 15,550 15, AUTO EXPENSE REIMBURSEMENT NON-CAPITAL EQUIPMENT/FURNITURE 7,603 7, SMALL TOOL/EQUIP EXPENSE ,000 3,000 3,000 3, STATIONERY/OFFICE SUPPLIES 7,008 6,160 7,510 7,500 7,500 7,500 7, MEMBERSHIP & SUBSCRIPTIONS 3,130 1,901 2,930 2,800 2,800 2,800 2, POSTAGE - OUTSIDE 35,000 37,756 35,000 35,000 35,000 35,000 35, BUILDING MAINTENANCE - CITY 20,580 20,580 28,570 18,510 18,510 21,100 21, BUILDING RENTAL - OUTSIDE 11,250 4,125 13,500 5,630 5,630 4,500 4, CONFERENCE/MEETING/TRAINING 9,500 7,126 9,500 6,950 6,950 6,950 6, REPRODUCTION SUPPLIES/SERVICES 21,468 18,262 27,418 26,000 26,000 26,000 26, SPECIAL DEPARTMENTAL 1,750 6,585 1,750 1,750 1,750 1,750 1, REIMBURSABLE OPERATING EXPENSES (46,320) (46,320) (45,210) (37,770) (37,770) (38,340) (38,340) 7840 MACHINERY/EQUIPMENT 25,763 24,825 1,100 2, * MAINTENANCE & OPERATIONS TOTAL 297, , , , , , ,610 60

7 CITY OF BUENA PARK MUNICIPAL BUDGET DETAIL FUNCTION DEPARTMENT TITLE GENERAL GOVERNMENT SERVICES INTERNAL SUPPORT SERVICES ACTIVITY/ OBJECT DESCRIPTION NUMBER OF NEW OR UNIT DEPARTMENT CITY COUNCIL DEPARTMENT CITY COUNCIL NUMBER UNITS REPLACEMENT COST REQUESTED APPROVED REQUESTED APPROVED * Account 7840 Detail EQUIPMENT DESKS 2 REPLACEMENT 1,100 2, OBJECT CODE 6340 TOTAL 2, EQUIPMENT TOTAL 2,

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