UPPER FREDERICK TOWNSHIP BOARD OF SUPERVISORS MEETING June 14, 2018

Transcription

1 UPPER FREDERICK TOWNSHIP BOARD OF SUPERVISORS MEETING June 14, 2018 The regular monthly meeting for June 2018 was called to order by the Chairman at 7:00 PM. ATTENDING WERE: Scott Rakowski, Chairman; William Tray, Vice-Chairman; Troy Armstrong, Supervisor; David Allebach, Esquire, Township Solicitor; Norm Urlich, Township Engineer; Rick Sacks, Environmental Engineer; Matt Landis, Miller Environmental; Chris Jones, Public Works; Kevin Murray, Chairman, Parks and Recreation; Jackie Tallon, Township Manager; and, Lois Reitnour, Administrative Assistant IN ATTENDANCE: Mr. Himmelwright, Woodland Road; Mr. Wright, Woodland Road; William Karaffa, Constable; and Jared and Barbara Landis, Westview Drive MINUTES Mr. Rakowski motioned to approve the May 10, 2018 Board of Supervisors Meeting minutes. Motion was seconded by Mr. Tray and approved by all. Public Comment Mr. Rakowski called for any public comments or additions to the agenda. There were none. TREASURER S REPORT The financial reports submitted include tax collector s monthly report for May Also included in the monthly report are the all funds budget and income report, statement of cash balances, and the customer balance report from the Water/Sewer plant at Perkiomen Crossing Development and the Sewer plant at Ivy Ridge Development. Mr. Rakowski made a motion to accept the Tax Collector s and Treasurer s Reports as presented and file for audit. Mr. Tray seconded the motion and was approved by all. BILLS TO BE PAID LIST The cash disbursement report for June 2018 was submitted for approval and is posted for public review. The list of bills to be paid is included at the end of the minutes. The total payables for the time period are $72,495.91; monthly and bi-weekly payroll $14,412.51; Federal Taxes are $4,758.14; and, benefits package $4, Grand total disbursements for the period are $96, Ms. Tallon noted that included in the June expenditures were the yearly donations. Mr. Rakowski made a motion to approve payment of the bills and to advance to the Treasurer the funds to pay any needed bills or expenditures, to save penalties or accrue interest and payroll, prior to the Board of Supervisors meeting on July 12, Mr. Tray seconded the motion and was approved by all. EMERGENCY SERVICES Plymouth Community Ambulance/Lower Frederick Division May 2018 report was received from Lower Frederick Division and posted for public review. There were twenty-one (21) calls in Upper Frederick nineteen (19) calls were for Frederick Living. Harleysville Area EMS/Community Ambulance Harleysville Community Ambulance report for May 2018 is posted for public review. There were ten (10) calls in Upper Frederick. Page 1 of 5

2 Fire Company Report Ms. Tallon reported for Mr. Bolognese that there were ten (10) calls in the reporting period. Mr. Tray noted that the fire company will be having their gun raffle in July. More information regarding the raffle will be presented at the July 12, 2018 regularly scheduled Board of Supervisors Meeting. PERKIOMEN CROSSING WATER/SEWER PLANT REPORT IVY RIDGE SEWER PLANT REPORT Mr. Matt Landis, Miller Environmental, reported that there was one violation at Perkiomen Crossing in May due to heavy flows. No violations at Ivy Ridge for the month. Full report information has been submitted electronically to the Pennsylvania DEP. Submitted report is posted for public review. Perkiomen Crossing Waste Water Treatment Plant Perkiomen Crossing Water Plant Ivy Ridge Waste Water Treatment Plant PUBLIC WORKS/ROAD REPORT Mr. Jones, Public Works, reported for the month of May 2018: Road maintenance; hot asphalt patching; roadside swale construction; mowing of Township building and parks; road mowing; dog park parking lot at Speelhoffer Park; and, work orders as requested. Equipment maintenance: 2002 Mack dump truck, repaired exhaust leak; Belmont trailer scheduled for inspection. ENVIRONMENTAL ENGINEER S REPORT Mr. Rick Sacks, Environmental Engineer, was in attendance. Monthly report for May 2018 was distributed and is posted for the public review. Mr. Sacks is working on getting the Muffin Monster (communiutor) replaced; and, the aeration and diffusers in the sludge tank at Perkiomen Crossing Wastewater Treatment Plant. DEP was out for inspection at the Water Plant on May 2, 2018, provided their report, and all was good. There were several suggestions in their report that will be evaluated. Mr. Sacks is still waiting for comparative costs for the replacement of air and sludge lines at Ivy Ridge. CIVIL ENGINEER S REPORT Mr. Ulrich, LTL Consultants, informed that the monthly report for May 2018 has been updated, distributed and posted for the public to review. Items of note not being discussed under the agenda: Lords & Ladies appear to be working on the parking lot. LTL will schedule an inspection. Meadows at Frederick moving forward; retaining wall construction being overseen by LTL. Township staff, solicitor and LTL met with Frederick Living personnel to discuss possible modifications to the Conditional Use Application request. Fisher Lane culvert repair project is now complete. LTL is getting the final paperwork together for submission to Montgomery County Conservation District for reimbursement. BUILDING INSPECTOR S REPORT Ms. Tallon reported for Mr. John for the month of May 2018: four (4) Building Permits, nine (9) Use & Occupancy Permits and no Special Event Permits were issued. Complete report is posted for the public review. Page 2 of 5

3 PLANNING COMMISSION Mr. Ulrich reported that Planning Commission meeting for May 2018 was cancelled. CPVRPC REPORT Ms. Tallon reported that the CPVRPC had their meeting on May 21, Meeting was attended by Township Planner, Ms. Tackett. Main topic of discussion was the medium value of homes in the region. Board received a copy of the Montgomery County Planning Report via . There were no developments of regional significance. Bridge at Plank Road is estimated to remain closed until the end of June Ms. Tackett sent a copy of the survey results taken on Election Day May 15 th in reference to the updating of the Comprehensive Plan. Ms. Tallon reviewed the results and comments. PARKS & RECREATION BOARD Mr. Murray, Chairman, reported for the Park Board. Mr. Murry informed that there will be no On Your Park, Get Set, Go! contest this year. Committee is taking a year off to revamp the contest rules. Dog park opening and dedication are in the planning process. Community Day and Joint Movie Night, both in September 2018, are also in the planning process. Mr. Wright inquired as to why the Scottish/Irish Festival is no longer being held in Upper Frederick. Board did not know the reason but did state that it was moved to another location. One possibility was alcohol was prohibited in county parks. Old Business BUSINESS BEFORE THE BOARD Ordinance RE: MCPC Plan Processing Procedures Following the 7:30 Hearing, Mr. Rakowski made motion to adopt Ordinance No regarding the plan processing procedure with the county. Motion was seconded by Mr. Tray and approved by all. Hauck Road, Clover Lane Phase I Paving Project Mr. Ulrich stated that paperwork from contractor is in order. Ms. Tallon executed the contract, sent contract back to the contractor, and gave contractor notice to proceed. Contractor contacted the Township with a start date of June 18, Becker Road Project MCCD Grant Application Mr. Ulrich provided information on the work to be done on Becker Road Project. Meeting at Becker Road was held with Montgomery County Conservation District, LTL submitted estimate to MCCD for the low volume road grant and grant was approved. Mr. Ulrich stated that there was a lot of preliminary work to complete before construction could start. Snyder Road Issues Ms. Tallon informed that she spoke with Mr. Kevin Bauer on Monday, June 11, The Schneider farm is still an active investigation. Mr. Bauer informed that he has been in contact with the tractor trailer company providing the materials to the farm requesting less runs. The Township did receive notice from Montgomery County Roads & Bridges that they will be posting signs prohibiting trucks (over a certain tonnage) on Snyder Road beginning at Township Line Road and Little Road all the way to Deep Creek Road sometime in late July. Page 3 of 5

4 Mr. Karaffa inquired if the county was aware that the trucks pulling out of the Schneider farm driveway turn very wide, run off the edge of the road causing the road edge to break away and is becoming very dangerous for driving. Ms. Tallon informed she would advise the county of the road condition since they must maintain the road. Mr. Himmelwright informed the Township that he killed a rat on his property. He has been living in his home for 38 years and never saw a rat. Mr. Himmelwright stated that he did inform DEP. Ms. Tallon assured that every complaint received is passed onto DEP. Regional Police Mr. Rakowski advised that the Township signed a Letter of Intent to be included in the study being done by the DCED. Letter was forward to Mr. Kevin Tobias, Lower Frederick Township. Per Capita Tax Mr. Rakowski stated that the Township received notification today that the Per Capita Tax has been reinstated by the Boyertown Area School District. Frederick Living Temporary Modular Unit Mr. Allebach informed that he has prepared an escrow agreement, forwarded the agreement to Mr. Dwight Romberger, Operations Manager for Frederick Living, and is now waiting for the signed agreement to be returned with the escrow check. MS4 - Pollutant Reduction Plan Mr. Ulrich stated that LTL continues to contact the DEP with no response. Upper Frederick Township 100 Year Anniversary Ms. Tallon informed that she is continuing working on the event and will be scheduling a meeting with the committee members. New Business 2017 Audit The Board found no issues with the audit. Mr. Rakowski made motion to adjourn the regularly scheduled meeting and move to the scheduled 7:30 PM hearing for the Ordinance amending SALDO, plan processing procedure. Motion was seconded by Mr. Tray and approved by all. 7:30 HEARING: Ordinance Amending Subdivision and Land Development Ordinance RE: Plan Processing Procedures Mr. Allebach stated that this is an advertised hearing for an Amendment to the Subdivision and Land Development Ordinance to establish a new plan process procedure that was required as a result of the county changing their processing procedure for the filing of land developments and subdivisions. It now requires that the county plans be filed directly with the county and not through the township; fees also are to be paid directly to the county and not through the township. It sets forth the manner in which the plans are to be filed. Plans are to be in electronic format. Mr. Allebach called for any questions on the proposed changes or why they are being made. Hearing none, Mr. Allebach closed the hearing. Page 4 of 5

5 Mr. Rakowski made motion to adjourn the hearing and reconvene the regularly scheduled meeting. Motion was seconded by Mr. Tray and approved by all. Road Crew Reappointments Mr. Rakowski made motion to reappoint: Mr. Steve Heller as Roadmaster; Mr. Troy Armstrong as Crew Leader; Mr. Chris Jones as Skilled Laborer and Mechanic; and, Mr. Jason Long as Skilled Laborer for the period beginning July 1, 2018 to June 30, Motion was seconded by Mr. Tray. Mr. Armstrong abstained. Mr. Allebach requested guidance regarding the parking situation at the Lords & Ladies Salon. The Board authorized Mr. Allebach to contact Ms. Magovern, attorney for Lords & Ladies, regarding the double parking of vehicles at the Lords & Ladies Salon. ANNOUNCEMENTS Assisted Recycling: Friday, June 29, :00 AM to 12:00 PM Bookmobile: Fridays June 22 & July 6, :00 AM to 2:00 PM Mr. Rakowski inquired if there were any additional items to bring before the Board. There were none. ADJOURNMENT Mr. Rakowski motioned and Mr. Tray seconded the motion to adjourn the regular meeting and convene to the executive session at 7:36 PM. Mr. Rakowski motioned and Mr. Tray seconded to adjourn the executive session and reconvene the regular meeting at 7:50 PM. Personnel issues were discussed. Mr. Rakowski motioned and Mr. Tray seconded to adjourn the regular meeting at 7:51 PM. Scott A. Rakowski, Chairman William J. Tray, Vice-Chairman Troy J. Armstrong, Supervisor Page 5 of 5