a place to be a place to belong a place to become

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1 Present:, Chair; Jay Whetter, Finance & Stewardship; Cheryl Kinney Matheson-Minister; Eric Matheson-Minister, Meg Illman-White, Minister, Dave Hensrud, Lynda Moncrief, Kim Wenaas, Miriam MacDonald, Doug Schneider, June Dearborn, M & P, Cheryl Dyck-Recording Secretary Guest: Peter Fox, Thelma Bretel & Karen Richardson 1. Opening Reflection: Kim read a poem written by Max Ehrmann; Desiderata. 2. Approval of the Agenda: THAT the agenda be accepted as circulated. Motion #1: Miriam MacDonald/Dave Hensrud THAT the agenda be accepted as circulated. 3. Approval of September 8, 2015 : THAT the minutes be accepted as amended with the following change: Miriam MacDonald's name was omitted as being present last meeting. Motion #2: David Hensrud/Kim Wenaas THAT the minutes be accepted as amended. 4. Business Arising from the : a) Recruitment of new Property person: This recruitment is on-going, still have no one selected. b)recruitment of new Ministry and Personnel member: We approached one person who did agree to sit on the committee. This will be brought forward at next Congregational meeting. c)recruitment of new Trustee: Have only had one meeting recently. Will be looking to meet within the next 3 weeks. d)pursuing Knox Goals 2015/16: -Habitat for Humanity - Lynda Moncrief and two other Knox members have been working with Habitat for Humanity. Hearts of Knox are contributing quilts for family members. -Fundraising and Rental Ideas Needed - A Quiz Night was brought forward as an idea for fundraising. This ideas will be brought forward to the fundraising committee. e)thank you for Ruth Harland - David gave Ruth a bouquet of flowers with thanks. Knox United Church 1

2 September 8, 2015 Knox Lounge f)november Presbytery Visitation Plans - An over site visit is expected from Presbytery in November. A date for this visit has yet to be determined. This visit could possibly be combined with our regular Leadership Team meeting and should take about an hour. g) Presbytery Representative Reports on Fall Presbytery - Thelma Bretel, Presbytery Rep. offered a report on the Fall meeting and highlighted information from the presentation on church use of social media as well as on the presentation that Meg and another Presbyter made on their CPT experience at Grassy Narrows. Full report is attached with minutes. 5. Knox Strategic Plan: a) Spiritual Nurture (i) Ministers' Report: Eric reported that it has been fairly quiet, as only one funeral recently. Men's Retreat is coming up at the end of October. Cheryl KM has set up a personnel reflection time every Thursday in the sanctuary from 11:30-1:00. During this time written reflections and spiritual practices will take place and supervised by Cheryl. Animate study is starting again in November and an Enneagram study group is also being planned. (ii) Sunday School Report: Meg Illman-White reported that Children's Worship is going well and a new group of children appear each Sunday. She is learning 'who' is part of our Knox Sunday school, now named Godly Play. Meg is planning a youth led worship for Peace Sabbath in November. Non-youth nursery workers are needed so that youth can attend their youth spiritual formation/discussion group. b) Community Outreach (i) Miriam noted that Opening Our Doors has applied for funding but has not received word on this yet. About 1600 meals have been offered in the last year with an average of 45 people attending per week. A Community Refugee meeting was held October 8 and attended by over 40 people with good Knox representation. It was an encouraging meeting with a strong desire to be of help within our world refugee crisis. Work groups were formed and another meeting is called for early November. Meg facilitated this community gathering. c) Building (i) Building Property, Design and Building Interest Group The Property group is considering ideas for re-keying interior doors. d) Staff (i) Ministry and Personnel Report June reported that M & P are working on updating criminal record checks for volunteers, those working with children and youth. JNAC (Joints Needs Knox United Church 2

3 Assessment) is moving ahead to plan for Ministry staffing following Eric's retirement. e) Governance (i) Finance and Stewardship Committee Jay reported that a transfer of funds from Trustees is needed for the General Funds and a motion to make this request was carried. It was also mentioned that the foundation of the church needs repairs and we could move money from the manse fund to cover these costs. Finance and Stewardship will be promoting PAR especially to people on our list who do not attend regularly. Motion #3: Jay Whetter/Kim Wenaas THAT $20,000 from Trustees needs to be transferred to Knox General Account; $10,000 from Trustee account and $10,000 from Manse account. 6. Old 6. Old Business: a) Manse Fund (follow up to recommendations made by Peter Fox) - Peter will explain to the Trustees the purpose of the Manse Fund, that the funds should only be used for emergencies only. b) Insurance coverage and contracts for renters - Peter Fox (Trustee) is working on establishing a contract/lease agreement for regular renters. c) Listening for Grace - Ted Swartz was interviewed by 89.5 The Lake prior to the performance. The Ministerial Association is also advertising to promote this play. d) Churches for Freedom Road Sign - A sign is being made for the outside of the building to support the Freedom Road. Meg will check prices with a few design businesses before ordering the sign. A motion was brought forward to cover this expense. Motion #4: Jay Whetter/David Hensrud THAT a request be made to the Trustees to release funds up to $ upon receipt of invoice for a Shoal Lake 40 Sign. e) Children's worship advertising - Meg is looking to advertise for the Sunday children's worship. f) Caretaker position update Cheryl Dyck has been filling this role in recent weeks and M & P is trying to formalize a contract which will include some caretaker work also being done by Patrick Medicine with Cheryl offering required guidance. Snow removal and summer flow maintenance will need to be contracted separately. M & P and Finance and Stewardship will be conferring immediately to determine a suitable and sustainable salary structure. g) Knox Goals for 2015/16 Will be put back on agenda. Knox United Church 3

4 h) JNAC for Cheryl's contract changes Will be put back on agenda. i) Service of praise in May Taken up at a later date. 7. New Business: a) Knox Goals for 2015/16 -Driving Daisy/Ride Share Eric Matheson Will be put back on agenda. -Discussion on any other goals if time permits Will be put back on agenda 8. Correspondence of Note: Nothing to Note. 9. Next Meeting Date: Tuesday, November 10, Reflection for Next Month: 11. Closing: Cheryl KM closed with a prayer. September 8, 2015 Knox Lounge Knox United Church 4

5 TASKS PERSON(S) RESPONSIBLE Select date for oversite visit Presbytery Update on re-keying interior doors Recruitment for M & P Committee Recruitment for Property Group Review Knox Goals Keep on Agenda Insurance coverage for Olivia & Karen (tenant package) Update criminal record checks for volunteers Transfer funds from Trustees General Account Sign for Freedom Road JNAC for Cheryl's contract changes - Keep on agenda Driving Daisy/Ride Share Keep on Agenda Reflection Next Month Ashley/Cheryl KM Doug Schneider June Dearborn Doug Schneider Jay Whetter/Peter Fox June Dearborn Jay Whetter/Peter Fox Meg Illman-White MOTIONS: Motion #1: Miriam MacDonald/Dave Hensrud THAT the agenda be accepted as circulated. Motion #2: David Hensrud/Kim Wenaas THAT the minutes be accepted as amended. Motion #3: Jay Whetter/Kim Wenaas THAT $20,000 from Trustees needs to be transferred to Knox General Account; $10,000 from Trustee account and $10,000 from Manse account. Motion #4: Jay Whetter/David Hensrud THAT a request be made to the Trustees to release funds up to $ upon receipt of invoice for a Shoal Lake 40 Sign. Knox United Church 5