Job Description. Regulatory Project Officer. Regulatory Services. Regulatory Compliance. Regulatory Compliance Team Leader

Transcription

1 Job Description Job title Group Section Regulatory Project Officer Regulatory Services Regulatory Compliance Responsible to Responsibility for Employees Regulatory Compliance Team Leader None Date February 2017 Job purpose This position is responsible for the efficient and effective development of regulatory and nonregulatory projects to ensure compliance with operative plans, strategies and policies and create proactive solutions to environmental problems. The position provides advice to ensure Council meets its statutory requirements and focuses on a variety of council s roles with the main emphasis being on compliance issues and on implementing the Regional Sector Strategic Compliance Framework. It provides the expertise to support the organisation s responsibly concerning the implementation and administration of the Resource Management Act 1991 (RMA). A key part of this role is project managing and engaging t with internal and external stakeholders, raising public and industry awareness of council roles and responsibilities, providing specialist upto-date advice based on sound knowledge of best practice and in line with constantly evolving legislative, policy, planning documents and frameworks. Functional relationships (relating to others) External Consultants and Contractors Technical or legal professionals Purpose and frequency of contact Provide technical advice and interpretation of statutory documents Daily Provide technical advice Daily Applicants for Consents Assist applicants Daily Submitters Provide impartial information Occasionally Public Provide technical advice Daily Industry Groups Provide technical advice Daily A

2 Resource Management Agencies Provide technical advice Occasionally Research Institutes Participate in R&D projects Occasionally Internal Purpose and frequency of contact Scientists Identify localities where environmental monitoring should be conducted. Collaborate with the science team investigations and receive technical reports Consents Officers Provide technical review of consent applications and comments on proposed conditions Weekly Daily Policy Team Provide input to rule changes Weekly Key result areas The job encompasses the following major functions or key result areas: Operational management Relationship management Project management Corporate contribution The requirements in the above key result areas are broadly identified below: Key accountabilities Key accountabilities (jobholder is responsible for) 1 Operational management Key accountability measures (jobholder is successful when) Undertake and/or supervise the design, implementation, reporting and monitoring of a wide variety of environmental projects. Work is conducted efficiently and effectively, and complies with internal policy and fulfils legislative requirements. Make recommendations on complex regulatory conditions and issues. Monitor environmental resources in accordance with the various Acts. Present evidence in the Environment Court. Decisions and recommendations are based on sound research and analysis, and are provided in a timely and professional manner. Any additional duties are completed to appropriate standards. Assist Council in developing policy and implementing resource management regulations. Occasionally supervise/coordinate other staff members and contractors/consultants associated with the management of environmental projects. Undertake any other relevant duties as directed by supervisor/manager. A

3 2 Relationship management Establish and maintain close working relationships with internal and external contacts including Local Authorities, ratepayers, landowners, suppliers, consultants, and contractors. Act as a representative for Council at appropriate local government conferences and seminars, and other events held within the region. Demonstrate one-on-one client relationship skills including providing advice and working to gain cooperation and acceptance. 3 Project Management Supervise projects and ensure contributors know what they are required to do and by when. Co-ordinate other staff members and contractors/consultants associated with projects. Providing input into technical advice for consents and for regional plan development and review, to assist Council in fulfilling its requirements under the Resource Management Act 1991 (RMA). Responsible for preparing and supervising contracts and memorandum of understanding agreements with external parties. 4 Corporate contribution Effective, professional relationships and partnerships are developed and maintained with internal and external contacts. Professional image is conveyed in public forums. Project contributors understand the objectives. Project appropriately supervised. Contracts with clear and enforceable deliverables. Contract outputs successfully achieved. Project outcomes meet project objectives, quality standards and legislative requirements, and are delivered within agreed timeframes and budgets. Promote the implementation of the Corporate Culture Statement, Leadership Model and Health and Safety Systems. Corporate responsibilities are undertaken and completed accurately, meeting specified standards and within agreed timeframes. Recognise individual responsibility for Workplace Health and Safety under the Health and Safety at Work Act Meet the statutory responsibilities detailed in the Information Management Policy and Procedures standard. Meet Bay of Plenty Regional Council s statutory responsibilities for civil defence and emergency management. Hazards are identified and all incidents and accidents are reported. Participate in any wellness programmes, such as stress management training and health monitoring. Council records are created and maintained in corporate information systems, meeting specified information management standards. Participate in any civil defence and emergency management training initiatives and assist with any civil defence emergencies, as part of Bay of Plenty Regional Council s responsibilities for civil defence and emergency management. Delegations Delegation as set out in the Chief Executive s Delegations Manual. A

4 Freedom to act Guidelines and support available to assist the jobholder to make decisions e.g. policy documents, standard procedures, reference to team leader or senior employees. If jobholder can make decisions without approval from anyone else, please note that authority. Technical and non-technical assistance and work related advice Technical assistance: specialist scientific papers, journals, consultants, other Regional Councils, Central Government, colleagues and other staff. Non-technical assistance: Colleagues and other staff. Work related advice: Colleagues, support staff. Guidelines, instructions, policies and procedures A range of sources are available to RPOs from National Environmental Standards and Regulations, to overseas standards and guidelines. RPOs must also be familiar with and follow a vast array of documents and procedures that are relevant to the job. Examples include: Regional council delegations, Accela databases, Regional Planning Documents including Bay of Plenty Regional Water and Land Plan, Regional Coastal Plan, Regional Onsite Effluent Treatment Plan, Civil Defence Emergency Management Plans, various industry and/or council guidelines including the Erosion and Sediment Control Guidelines, the Hydrological Guidelines, the Stormwater Guidelines, the Regional Waste and Resource Efficiency Strategy. Various environmental protection guidelines such as the National Environmental Standard for Contaminated Land, Resource Management (Measurement and Reporting of Water Takes) Regulations, ANZECC Water Quality National Water Quality Standards for Contact Recreation, various site specific safety plans and health and safety procedures. Operation within a normal supervision environment and degree of autonomy A high degree of autonomy is required in order to make decisions on the hoof while site work is being undertaken. RPOs work autonomously most of their day managing their day to day workloads and the projects there are in charge of. RPOs are warranted officers and are delegated to carry out enforcement duties as set out in the Bay of Plenty Delegations Manual. Work complexity Most challenging duties typically undertaken: Analysing and evaluating environmental data, including laboratory results of soil and water samples, and reports. Determining the environment risk associated with discharges or contamination and provide recommendations on remediation or ways to manage the risk. Reviewing consultants recommendations and designs to determine their adequacy. Undertaking complex face to face negotiations with resource users/consent applicants/iwi groups or other affected parties. Developing and supervising a number of complex environmental projects within contracted or planning timeframes, and organising a timetable to complete required outputs on time. A

5 Adapting to change in an environment where new technologies and changes at central government level occur regularly. Researching, understanding and applying technical, legal and/or planning information and be able to effectively communicate information in an accurate written and/or verbal form and in ways that are readily understood by target audiences. Drafting and presenting present reports at council meetings and to other key stake-holders or management, local and/or central government groups and agencies. Actively participating and helping organise regional and inter-regional meetings. Drafting and presenting relevant papers to attendees at conferences or workshops. Undertaking interviews with the media, including TV and conveying information to the public clearly and in an accessible way. Other aspects Note any significant aspects of this job that have not been captured elsewhere in this document. N/A Person specification Minimum academic qualifications required: Essential Desirable A relevant Bachelor s degree or relevant tertiary qualification with appropriate experience A valid driver s licence required* 1 A relevant post-graduate specialisation Project management qualification Knowledge / experience (indicate years of experience required as appropriate) Essential Desirable A minimum of five years relevant postqualification experience involving a wide range of resource management activities, preferably gained in a regulatory authority Experience in presenting evidence to the Environment Court Experience in supervising contractors and/or consultants Key skills / attributes / job specific competencies The following indicates what would typically be expected for this role at a competent level: Advanced knowledge Professional and technical knowledge in a wide range of environmental management areas Well-developed knowledge of the Resource Management Act 1991 and other associated legislation Knowledge of waste management (including waste recovery) and wastewater treatment processes 1 Driving record free of driving suspensions or convictions (excluding demerit points and infringement fees). Requirement for valid Driver s Licence may be waived if applicant has a driving-related disability. A

6 Knowledge of contaminated site management Extensive knowledge of the natural and physical environment Working knowledge Budget management Project and time management Contract management knowledge Consultation ability A high level of computer ability Awareness Community, cultural and political awareness Personal attributes / key behaviours Sound judgement and initiative. Well-developed negotiation skills with the ability to resolve substantial conflict situations. A high level of courtesy, listening and communication skills. Proficiency with oral presentations, consultation and report writing. The ability to influence, persuade and negotiate by effectively communicating verbally and in writing. The ability to effectively gather multiple sources of information and apply technical and analytical skills to make effective decisions. The ability to clarify objectives, identify key issues, consider all perspectives and evaluate. The ability to effectively plan, organise and co-ordinate to ensure that goals are achieved with the highest quality of work possible within agreed timeframes. Excellent problem solving skills with the ability to develop innovative and practical solutions. Other requirements May require frequent travel within or outside Bay of Plenty region. Undertake fieldwork and site inspections, which may include hazardous sites, contaminated sites and/or at remote locations. Occasionally required to attend public meetings, which occur outside normal working hours. A reasonable level of fitness required for conducting site inspections. First Aid skills. Regularly required to be on Council s after hours call-out roster and to respond to environmental complaints (Pollution Hotline). A

7 Change to job description From time to time it may be necessary to consider changes in the job description in response to the changing nature of our work environment. Such changes, including technological requirements or statutory changes, may be initiated by the manager of this job with due consultation with the position holder. This job description should be reviewed as part of the preparation for performance planning for the annual performance cycle. Approved: Manager Date Discussed with incumbent: Employee Date A

8 Appendix 1: Additional tasks specific to this role In addition to a variety of non-specific work, this role will have a specific focus in two core work areas. These are: 1. Water: a. Be the primary officer in charge of overseeing the implementation of the Resource Management (Measurement and Reporting of Water Takes) Regulations This will include being familiar with the legislation and being an active member of any national working group on the subject. b. Provide technical input into development and implementation of the various Regional Plans relating to water. c. Coordinate an internal working group around compliance implementation of Consents, Policy and any National Regulations. d. Be Project Lead on compliance monitoring of all Bay of Plenty Hydro Electric Power Schemes, including undertaking inspections and managing all of the Performance Monitoring requirements of the consents. 2. Wastewater: a. Work closely with the Senior Regulatory Project Officer to build capacity within the wastewater workstream. This will mainly focus on developing strong Onsite Effluent Treatment (OSET) system skills and experience in order to: i. Undertake District Application Consents (DAC s) assessments; ii. Provide technical responses to queries on OSET systems from consultants, Territorial Authorities, designers and/or installers, public and iwi; iii. Assist SRPO with implementation of Regional Plan requirements. b. Provide compliance support to Regulatory Compliance Officers undertaking wastewater and OSET consent monitoring. A

9 Our values - our journey A tatou haerenga Our values reflect who we are and what is important to us. Te Pumanawa 'the beating heart of the organisation'. Our organisational values have been woven together following input from staff across the organisation, now it's up to each of us to bring these values to life in the work that we do every day. TRUST INTEGRITY COURAGE We trust each other and work to build trust We do what we say we will do We act with purpose to achieve results We act boldly to lead and do the right thing for our region MANA (manaakitanga) KOTAHI (kotahitanga) WHĀNAU (whanaungatanga) Mana Leadership Having strength and courage Being a positive influence Being proud and courageous Professionalism Manaakitanga Trust and respect Reciprocity (sharing) Nurture/support Mana has many meanings such as integrity, charisma and prestige. Manaaki means to nurture and support and help each other grow. When you add the tanga the word is enhanced. Unity Strong emphasis on collaboration Being inclusive Nurturing a positive team spirit Sense of ownership Kotahi means as one. Adding the tanga accentuates the word, giving it a wider meaning, bringing us together strength in unity. Strong focus on relationships. Having fun and being happy Socialising, including the importance of friends Supporting each other Whānau means family. Adding the tanga extends the word to a wider whānau context. It has a very strong focus on relationship within the organisation. A