DISTRICT OF SICAMOUS

Transcription

1 DISTRICT OF SICAMOUS Minutes of a Committee of the Whole Meeting of the Council of the District of Sicamous held at the District Office, February 13 th, 2008 at 9:00 a.m. PRESENT: ABSENT: GALLERY: STAFF: Call to Order: Introduction of Late Items: Chairman, Her Worship Mayor L. March Councillor C. Grant Councillor L. Miller Councillor K. Thomson Councillor M. MacLeod Councillor D. Stooshnov 1 citizen Administrator K. Williams Treasurer R. Walper Manager of Development Services C. Nash Chief Building Inspector L. Lundgren Public Works Foreman G. MacDonald Deputy Clerk M. Geall, Recording Secretary Mayor March called the meeting to order at 9:00 a.m. There were no late items presented to the Committee. Agenda Approval: AGENDA APPROVAL the Committee of the Whole Meeting Agenda for February 13 th, 2008 be approved as circulated. Staff Reports: FINANCE PUBLIC WORKS The Treasurer reported the due date for payment of utilities is March 3 rd, 2008, noting that staff are reviewing the water rates as it applies to the Sicamous Sands RV Resort and Silver Sands RV Resort. She said staff are meeting with the District s engineer on February 14 th, 2008 to review rates after which the bylaw will be discussed with Council to confirm the rate structure, after which time the two resorts will receive invoices. The Treasurer reported the District is converting its banking over to the Sicamous branch of the Salmon Arm Savings and Credit Union. She said accounts are now set up and the District will start issuing cheques in March, in addition to payroll. The Treasurer reported a new part time receptionist has been hired and is completing training this week. She said the auditors are scheduled for the week of March 10 th, 2008 to complete the 2007 audit. The Public Works Foreman reported public works staff are starting the design of Main Street Landing improvements. He reported on various projects including the Coach Road water looping and widening of Larch Avenue. He said the tender for the new five ton truck will be issued in early April. The Public Works Foreman reported that staff are working on a revised snow removal policy which is intended to be in place by

2 February 13 th, 2008 Committee of the Whole Meeting Page 2 next winter. BUILDING DEPARTMENT DEVELOPMENT SERVICES The Chief Building Inspector reported that the new Building Bylaw was reviewed by the District s solicitor and staff are making some minor revisions. He said it will be presented to Council in the near future. The Chief Building Inspector reported that Grandview Shores development is now complete and work is continuing on the Eagles Roost development and Three Buoys Development. The Chief Building Inspector reported that building statistics were down in 2007, however, he anticipated that 2008 building stats will be higher than any previous year. The Manager of Development Services reported that the SLIPP process is ongoing as is the OCP review. He reported that staff issued an expression of interest regarding the waterfront walkway. He said staff are working on the townhouse project at 222 Temple, Three Buoys development proposal and the former Pole Yard development. The Manager of Development Services reported the District is still awaiting Ministry of Transportation approvals for the Mara Lake Lane/Highway 97A intersection. Mayor March queried if Council should lobby the Ministry of Transportation to have the Ministry partially fund the proposed intersection. The Manager of Development Services indicated that additional political pressure would be welcomed by staff. Committee members asked several questions regarding various developments in the community. Business Arising: CSRD SHUSWAP EMERGENCY PROGRAM CSRD SHUSWAP EMERGENCY PROGRAM SWIMMING POOL SELECT CHRISTMAS SELECT GREEN SELECT The Administrator reported that a resolution is required authorizing attendees to this networking session to be paid a per diem rate and expenses. M/S Councillors Miller, Thomson THAT: Councillors Miller, Stooshnov and Thomson be authorized to attend the CSRD Shuswap Emergency Program networking session scheduled for February 26 th, 2008, to include per diem rate and travel expenses. M/S Councillors Thomson, Grant THAT: the Report from the Swimming Pool Select Committee be deferred to the February 27 th, 2008 Committee of the Whole meeting. M/S Councillors Miller, Grant THAT: the Christmas Select Committee be dissolved. M/S Councillors Grant, Miller THAT: the mandate of the Green Select Committee to report back to Council be extended a further month, to expire March 13 th, 2008.

3 February 13 th, 2008 Committee of the Whole Meeting Page 3 NOTES FROM THE PARKING MEETING PARKING RECOMMENDATIONS INVOICE FROM GEORGE CUFF & ASSOCIATES GEORGE CUFF AND ASSOCIATES DEVELOPMENT NOTICE SIGN RENTAL BYLAW NO. 701 LATECOMER AGREEMENT SICAMOUS & DISTRICT SENIORS CENTRE ACTIVITY CENTRE Committee members received the Notes from a Parking Committee Meeting held on January 30 th, 2008 which included several recommendations from staff. The Administrator queried Council s direction. subject to a cost analysis, Council accepts, in principle, all recommendations contained within the Notes of a Parking Select Committee Meeting dated January 30 th, 2008 and staff be requested to provide cost estimates for those projects as outlined in the notes from the January 30 th, 2008 meeting. The Treasurer reported that Council previously approved a motion to allocate $15,000 to the Corporate Review, noting that additional expenses of $ plus GST were not included in that amount. the expenses for Invoice #001A/08 from George Cuff and Associates as amended in the amount of $ plus GST be approved, to be funded from Council contingency. The Deputy Clerk reported the District currently rents the Development Notice Sign for $300.00, of which $ is refundable after the Public Hearing. She noted that it has become problematic to track refunds and recommended the District require a non-refundable rental fee. M/S Councillors Miller, Grant THAT: Land Use Fees Bylaw No. 234, 1996 Amending Bylaw No. 701, 2008 be forwarded to Council for consideration of three readings. Councillor Thomson reported that with respect to the Latecomer Agreement, he felt he may be perceived as being in conflict of interest should Council consider this item. Mayor March noted that should Councillor Thomson leave the meeting, the Committee will not have a quorum. She suggested this item be deferred to the February 27 th, 2008 Committee of the Whole meeting. The Committee agreed. The Treasurer reported the Sicamous and District Seniors Centre Society has increased the rental fee for the District s useage of the Activity Centre. She noted that based on costs for the month of January alone, the costs for the year will be approximately $3,960 which is more than double the budgeted amount of $1,625. The Treasurer suggested Council may wish to relocate Council meetings to the Red Barn. Discussion ensued as to other viable options. M/S Councillors Grant, Miller THAT: Council approve payment of the December adjustment billing and the January billing to Sicamous and District Seniors Centre for hall rental and further, directs staff to provide a report to Council on options available for facilities to hold District meetings.

4 February 13 th, 2008 Committee of the Whole Meeting Page 4 PROPOSED CITY HALL GRANT APPLICATIONS STATUS REPORT Towns for Tomorrow Mara Intake TOWNS FOR TOMORROW MARA INTAKE Towns for Tomorrow Solsqua Bridge/Road The Manager of Development Services reported staff issued an expression of interest to architectural firms regarding the proposed city hall. He said the deadline was January 31 st, 2008 and three submissions were received, of which, two were potentially favourable. He reported that he and the Chief Building Inspector will meet with both firms and request each to provide a presentation to Council. He said that once Council has chosen the firm, the process will be opened to the public. Committee members asked several questions, noting the design of the project is very important as City Hall will become the focal point of the downtown core. The Administrator provided a status update of the District s Grant Applications as outlined in her written report dated February 5 th, The Administrator reported this grant does not include projects that have been undertaken and/or completed. She said it is staff s opinion that the District is no longer in a position to re-apply for this funding. the District s application to the Towns for Tomorrow Grant Funding Program for the Mara Intake Project, be withdrawn. The Public Works Foreman reported that with the recommendations from the Consultant, the life span for the Solsqua Bridge may be extended a further five to ten years. He said staff are waiting for estimated costs related to those recommendations, noting that one recommendation is to immediately post weight limitations to 14,000 kilograms. He said that trucks will not be able to haul full loads with this bridge limitation. He said it will be important to apply for funding to replace the bridge entirely. The Administrator recommended that Council continue to lobby the Provincial Government to reinstate its Secondary Highway Program, acknowledging the potential cost of bridge replacement could exceed $3 million at Sicamous taxpayer s expense. Discussion ensued regarding speed restrictions and weight limitations. Councillor Thomson acknowledged that he may be perceived as being in a potential conflict of interest situation as his employer uses this bridge. The Administrator confirmed the Public Works Foreman will do what is in the best interests of the municipality in protecting its assets and exposure to liability. The Committee agreed. Infrastructure (Federal, Provincial and Municipal) Low Lift Pumphouse and Chlorine Conversion The Administrator reported that she contacts the Ministry monthly and it is her understanding the District s application for funding for the Low Lift Pumphouse and Chlorine Conversion project was successful, albeit not formally announced by the Ministers. She said the pending approval is subject to an environmental assessment which she has requested the District s engineer to process and submit as quickly as possible. The Committee agreed.

5 February 13 th, 2008 Committee of the Whole Meeting Page 5 Infrastructure (Federal, Provincial and Municipal) Two Mile Waterline Extension Spirit Square Beach Park Pavilion Local Motion Finlayson Park Enhancement LOCAL MOTION GRANT APPLICATION 2008 STATUS UPDATE REGULATING PRIVATE DOCKS The Administrator reported the District has not received advice as to its application for extension of the Main Mara System to the Two Mile Subdivision. She said Council may with to break out the costs for extending the system beyond the Two Mile development or postpone any extension of waterlines within the existing Two Mile area pending further development. She said in discussions with the District s engineer, it was suggested the District redirect an application for upgrade on the CPR Hill Water System, as extension of the waterline to the Two Mile Subdivision may be achieved through development. The Administrator reported that she is waiting for further information from the District s engineer prior to making a recommendation to Council. The Committee agreed. The Administrator reported as this was a one time grant opportunity, staff have assumed the funding has been expended. She reported that she is awaiting a response from the Ministry to her inquiry. The Administrator reported this is a 2008/2009 project for which the District submitted an application in She said it is intended to submit a project update form as required under the program to keep the application active, subject to Council s concurrence. M/S Councillors Miller, Grant THAT: the District submit a project update form to the Local Motion Grant Program relative to the Finlayson Park Enhancement Project. the Administrator s report dated February 5 th, 2008 outlining Grant Applications 2008 Status Update, be accepted. Committee members received a memorandum dated February 4 th, 2008 from the Manager of Development Services regarding senior government regulation of private docks and buoys within municipal boundaries. He said there are several overlapping jurisdictions: Transport Canada deals with navigation (traffic) on the water; the Department of Fisheries and Oceans ensures fish habitat is not compromised; the Integrated Land Management Bureau governs water leases; the Ministry of Environment deals with pollution and wildlife issues and the Interior Health Authority deals with water and sanitary issues from a public health perspective and finally, the District of Sicamous regulates uses and structures on the water. The Manager of Development Services reported that ILMB is receiving direction from the Province to stop regulating small docks and buoys for private leases outside of navigable waters. He outlined the Administrator s efforts in trying to resolve this to date. He said that staff have concerns that with this deregulation, a plethora of unrestricted small docks and especially, seasonal buoys will have a much larger negative impact on the District s water uses than the strata marinas currently in process. The Manager of Development Services provided further detail and outlined three options for Council s consideration. Discussion ensued.

6 February 13 th, 2008 Committee of the Whole Meeting Page PRIVATE DOCKS REGULATIONS SILGA CONVENTION HOMES AND HEARTS HOUSING SEMINAR HOMES AND HEARTS SEMINAR PROVINCIAL AMBIENT AIR QUALITY CRITERIA AND MOTOR VEHICLE ACT REGULATION CHANGES the District send a strong letter to the Province regarding the Province s lack of regulation pertaining to private docks and buoys advising the Province of the District s concerns and to encourage the Province to continue to administer water leases and control private moorage and further, the Administrator be requested to draft an appropriate resolution for submission to the 2008 SILGA Convention. The Administrator reported the SILGA Convention is scheduled for April 30 th to May 2 nd, 2008 in Vernon. She said the SILGA Executive have issued a Call for Nominations as outlined in documentation dated January 4 th, The Administrator reported the deadline is March 20 th, 2008 and noted this is provided for Council s information. Mayor March reported the District received an invitation from Homes & Hearts to attend a Housing Seminar on February 14 th, 2008 at the Holiday Inn Express in Salmon Arm and that Councillor Miller has offered to attend on behalf of the District. Councillor Miller be authorized to attend a one day Housing Seminar on February 14 th, 2008 hosted by Homes & Hearts to include per diem and travel expenses. Committee members received correspondence from the Ministry of Environment advising it intends to establish provincial ambient air quality criteria addressing objectives for twenty-four hour and annual averages, and longer term planning goals. The Ministry of Environment prepared an intentions paper for consultation that outlines background information concerning particulate matter and health concerns, a summary of the process for establishing the proposed criteria, and the Ministry intentions. The Ministry invites comments from local government and the general public. Mayor March referenced the correspondence from UBCM regarding a Member Notice dated February 5 th, 2008 pertaining to Motor Vehicle Act Regulation Changes Zero Emission Electric Vehicles. The Ministry of Transportation requests comments be provided by February 11 th, Mayor March indicated it may be advantageous to create a Standing Green Committee that could deal with these types of referrals and to provide recommendations to Council. Discussion ensued and the Administrator recommended establishment of a new Standing Green Committee made up of all Council members and suggested this Committee could report back to Council every two months. She said this could include the initiatives already suggested by the Select Committee. She explained the rationale SELECT GREEN the Select Green Committee, having fulfilled its mandate, be disbanded.

7 February 13 th, 2008 Committee of the Whole Meeting Page STANDING GREEN M/S Councillors Miller, Thomson THAT: a new Standing Green Committee be established with all Council members, Chaired by Mayor March, and further, the Administrator be requested to provide a mandate for the Green Committee for consideration by Council. 11:05 a.m. The Manager of Development Services, Chief Building Inspector, Public Works Foreman and the gallery member left the meeting. In-Camera: MOVE INTO IN-CAMERA 11:05 A.M. pursuant to Section 90(1)(c) of the Community Charter, the Committee of the Whole move In-Camera. 11:20 a.m. The Deputy Clerk left the meeting MOVE OUT OF IN-CAMERA 12:00 noon M/S Councillors Grant, Miller THAT: the Committee of the Whole move out of In-Camera. Adjournment: ADJOURN M/S Councillors Thomson, Grant THAT: the Committee of the Whole Meeting of February 13 th, 2008 be adjourned at 12:00 noon. Certified Correct: Chairman, Mayor L. March Clerk :mag \2008 Minutes\02-February 13 Cow