Implementation Guideline for Direct Delivery Global Suppliers (DDGS) Despatch Advice DESADV. Volvo Car Corporation GOTHENBURG, SWEDEN

Transcription

1 for Direct Delivery Global Suppliers (DDGS) Volvo Car Corporation GOTHENBURG, SWEDEN

2 Contents GENERAL... 3 THE PURPOSE AND BASIC FUNCTION OF DESPATCH ADVICE... 3 CREATION OF A DESPATCH ADVICE... 3 DETAILED INFORMATION ABOUT PACKAGING... 3 IMPLEMENTATION REMARKS... 4 SEGMENT DESCRIPTIONS... 5 HEADER AND PARTY SEGMENT DESCRIPTION... 5 PACKAGE SEGMENT DESCRIPTION... 6 ARTICLE LEVEL SEGMENT DESCRIPTION... 7 EXAMPLE OF DELIVERY NOTE... 8 EXAMPLE OF TRANSPORT LABEL... 9 MESSAGE EXAMPLE SIMPLIFIED HANDLING UNIT (S)

3 General The purpose and basic function of The purpose of the is to provide the ultimate consignee of the goods with detailed information relating to the actual contents of a shipment sent by a consignor. The message is based upon the definition of a shipment as a specified amount of goods sent by a specified consignor to a specified consignee on a specific occasion. Volvo Car Corporation - VCC are using the following format: EDIFACT D96A The message gives the following information: To state the actual time for shipment. To provide specific information concerning transportation. To specify the actual packages and handling units in the shipment. To specify the contents of the shipment. To provide the necessary documentation for customs clearance. Creation of a A shall state the actual contents of a shipment. Notification must therefore not be made until the actual loading procedure is completed and no later than one hour after the goods have been shipped! All articles which are delivered to the same place of discharge and has the same delivery occasion shall be specified in the same. In the event that the quantity of goods defined in a particular despatch is too large to be accommodated in its entirety on one vehicle/trailer/container etc. It is necessary to redefine the shipment so it relates only to the vehicle/trailer/container etc. on which it is being transported. Detailed Information about Packaging Package Unit (S) A package unit is a unit in which the article itself is loaded. The package unit is always placed on a Non Simplified Handling Unit. Handling Unit Simplified Handling Unit (S) Consists of one package which is a handling unit at the same time. 3

4 Implementation remarks Document number (BGM 1004) This value is central in VCC s ERP order system. This number is used as key in other EDI documents e.g ORDERS, ORDRSP. All EDI message for a corresponding order shall have the same document number (referred to as production number in VCC s application) in segment BGM. Transport document number ( RFF C506/1153 Reference qualifier = AAS ) Reference assigned by the supplier. Required only if the supplier wants to use self-billing and use his own reference number. To be used only after agreement with VOLVO. Consignee (NAD 3035 code = CN) The ID for a dealer is a combination of: District number + Dealer number digits. (for example: ). Line number (LIN 1082) VCC s order line number. The line should be referenced with correct line number from the corresponding ORDERS document. Despatched quantity (QTY 6060) Quantity may never be zero. 4

5 Segment Descriptions Header and Party segment description One message can only consist of one Despatch Note Number. ALL articles to one Place of Discharge should be in ONE Despatch Note. BGM DTM RFF NAD - Consignor - Consignee Despatch Note Number Transport Document Number Despatch Date 5

6 Package segment description 28 C P S - Line number - Inner PA C - Number of packages - Package type MEA P C I Handling Unit Category, S Dimension and weight of package G I R - Package Label Number 6

7 Article Level segment description C P S 28 - Line number - Inner L I N Volvos Article Number 41 Q T Y A L I R F F Despatch Quantity Country of origin Order number / 7

8 Example of delivery note 8

9 Example of transport Label This should be Size Landscape A5 Order class Barcode type 39 9

10 Length, width, hight and weight as meter/meter/meter/kilogram. (In the message). Meter = 1 integer and up to 2 decimals. Kilogram = 3 integers and up to 2 decimal. (Change to 3 and 2) Meter can be 0.01 to Valid is also 3 (without decimals) and 3.1 (only one decimal). Kilo can be 0.01 to

11 Message example Simplified handling unit (S) One package which is a handling unit at the same time Volvo Car s supplier ABCD1 has one outgoing delivery of one package with different products, article number and To be delivered to dealer UNH+1+:D:96A:UN:A01051' BGM ' DTM+137: :203' RFF+AAS:30483' NAD+CZ+ABCD1::92' NAD+CN ::92' CPS+1++1' PAC+1++2::92' MEA+PD+AAB+KGM:92.08' MEA+PD+HT+MTR:0.61' MEA+PD+LN+MTR:1.42' MEA+PD+WD+MTR:0.82' PCI++++S::92' GIR+3+660:ML' LIN :IN++0' QTY+12:2:PCE' ALI+BE' RFF+ON:12345' LIN :IN++0' QTY+12:1:PCE' ALI+BE' RFF+ON:12345' UNT+23+1' Message header 351 = 137 = Document/message date/time AAS = Transport document number CZ = Consignor CN = Consignee ( Dealer number) Hierarchical id. number and 1 = inner packing Number of packages and type of package identification AAB=Unit gross weight. Gross weight of package. HT=Height dimension. Height of package. LN= Length dimension. Length of package. WD= Width dimension. Width of package S = Simplified handling unit 3 = Package. ML = Marking/Label number IN = Buyers article/item number. 0 = Single article package case 12 = Despatch quantity Country of origin ON = Order number IN = Buyers article/item number. 0 = Single article package case 12 = Despatch quantity Country of origin ON = Order number Message trailer 11