Ed-Fi as Middleware City Year s Project to Build an API for K-12 Program Management Solutions. Ed-Fi Alliance Summit October 6, 2017

Transcription

1 Ed-Fi as Middleware City Year s Project to Build an API for K-12 Program Management Solutions Ed-Fi Alliance Summit October 6, 2017

2 Agenda The Players: City Year, Microsoft, Ed-Fi Alliance The Business Purpose: Enabling a data relationship for between schools and their partners The Technical Challenge: API development and deployment of the ODS The Benefits: Closer collaboration between teachers and practitioners for student success 2

3 The Players Ed-Fi Alliance Summit October 6,

4 City Year Today 3,122 AmeriCorps Members performing a year of full-time service in 313 schools with over 200,000 students in 40 districts in 28 cities Diverse corps (average age 22) serving from before the first bell until the end of after school programming Up to 340 hours of professional training Data-driven approach with focus on key Early Warning Indicators Over 25,000 City Year alumni 4 Pipeline of diverse leaders / big citizens for education sector

5 Long-Term Impact (LTI) Goals LTI Goals Promote 80% of students to 10 th grade on-time and on-track in schools where City Year serves Serve 50% of the off-track students in City Year communities Serve cities that account for 2/3 of the nation s urban dropouts Accelerators Systemic change Alumni Value-add partnerships 5 Influence how schools are designed and funded with % of CY School Partners Adopting # School Design Principles Build a pipeline of human capital for the education sector with 30% of alumni on a path to teaching Develop collective impact strategies to support holistic needs of students with % of feeder patterns implementing an impact partnership strategy

6 City Year engages each district via a Data Sharing Agreement 29 City Year locations 47 School Districts and Charter School Organizations 20+ different SISs Multiple source systems, data warehouses etc. 6

7 Solution Framework Data Preconfigured toolset for program and school outcomes In Partnership with Core Program and School Management tools In Partnership with Analytics Progress Monitoring and Impact Reporting 7 Utilizing

8 The Players: The Ed-Fi Alliance is a community of educators, technologists, and leaders committed to ensuring that every teacher, school district, and state agency can see, secure, and use their data regardless of what platform it s built on. Our Community s guidance and innovative spark keep Ed-Fi growing and improving. The Ed-Fi Data Standard is a set of rules that allow (previously disconnected) educational data systems to connect. Any educational technology that s powered by Ed- Fi whether a student information system, a rostering tool, assessment software, etc. can connect with any other. The result? A full picture view student progress in a common format that can then be turned into insights. 8

9 Vendors/Providers Benefits of Ed-Fi Easy Integration Implement rapidly remove the need for custom integrations Receive data in the same format lower cost/risk/time to market of new products Agency reassurance offer a robust turn-key integration for customers who want to quickly see all the data Scale Products Repurpose work dedicate your time to improving products Long-term maintenance - easily keep up with changing requirements Reach new markets offer widely adopted technology, born of practical needs, to states and districts nationwide Increase Data Access Update only the data of interest easy and secure exchange, in near real-time Provide more value agency gets more data needing less support Grow offerings build better reports, interfaces, and products Ed-Fi Alliance

10 The Business Purpose Ed-Fi Alliance Summit October 6,

11 Business Purpose To facilitate a secure, controlled bi-lateral data relationship between student success service providers like City Year and the partner schools they work in, with the goal of enabling a full view of the impact teachers and practitioners are having on student progress. Using City Year success as a model, we believe that Ed-Fi makes it easier for LEA s to work with their partners by establishing the foundation of a common ask for student results. 11

12 Legacy Data Sharing Process Districts ETL Manual Upload/ Download CSV Files cyschoolhouse Assessment Vendors Legacy Process 12 City Year created a Data Set Request School Districts build CSV files Format/encoding differences District Specific ETL High Maintenance & support costs

13 Vision & Strategy S T R AT EGY City Year seeks to establish a modern data architecture by leveraging the Azure platform products to: V I S I O N City Year seeks to establish a modern data architecture by leveraging the Azure platform products to: Develop and Deploy Data hub reference implementation Implement Students & Schools Data Hub Implement Cross-Indicator Student Progress Monitoring 1Unify 2 Enable 3 Better 4 Support our data management infrastructure. use of the Cortana Intelligence Suite technologies. measure our impact on students through enterprise analytics. better decision-making through self-service analytics Deploy Ed-Fi Cloud ODS Implement Students & Schools Mart 2.0 and Analytics Refactor and Redeploy Remaining Students & Schools Analytics 13

14 Data Relationship Vision Data Capture School Districts Assessment Vendors as middleware Analytics Enterprise Analytics Progress Monitoring Core Processing cyschoolhouse Intervention Data 14

15 15 The Technical Challenge Ed-Fi Alliance Summit October 6, 2017

16 The Technical Challenge: API development and deployment of the ODS Moving from the conceptual level to technical can be challenging. 16

17 Ed-Fi Operational Data Store & API Transactional Data (JSON) SIS/LMS Content Management Instructional Apps Financial/HR Operations (food, transport, library) Bulk Data (XML) State Assessments National Assessments Other? 17

18 cyschoolhouse/ods/data Mart Architecture Data Mart cyschoolhouse Ed-Fi APIs Ed-fi ODS LEAs Assessment Vendors Reporting Analytics 18

19 Data from LEAs Courses / Classes Teachers Schools School Calendars Ed-fi ODS 19 Student Level Data Marking Period Grades Instructional Time (Attendance) Assignments Assessments Behavior City Year works with ~40 school districts and charter organizations using a variety of SISs. The long term goal is for all of them to communicate via the Ed-Fi standard.

20 Data Originating with cyschoolhouse Student Level Data Interventions Ed-fi ODS Ed-fi ODS A major output of City Year programming is interventions with students in over 300 schools. 20

21 Project Challenges Data comes from two directions: Districts and cyschoolhouse Mapping therefore is a three way reconciliation Interventions Model in Ed-Fi had not previously been extensively utilized The Azure cloud implementation was a new platform Some use cases were new for the Ed-Fi APIs SalesForce hadn t been used to connect with the ODS 21

22 Risk Mitigation Strong partnership between City Year, Microsoft & EdFi Strong support from the Ed-Fi Alliance SalesForce platform comes with robust capabilities Partnering with a development firm with SalesForce experience 22

23 Students and Schools Data Hub Architecture ELT Analytics Data Analysis City Year Azure Data Lake Ed-Fi Cloud ODS App Services (API) SQL DB/DW Longitudinal Data Mart SQL DB/DW Azure AS Excel Power BI Data Factory Storage Data Visualizations City Year SFTP Server Non-Ed-Fi SISs cyschoolhouse Ed-Fi SISs As assessment vendors are able to integrate via Ed-Fi API, transition from SFTP As legacy SISs are upgraded, transition districts to Ed- Fi API 23 CY Assessment Vendors Cloud ODS serves as lynchpin for student data management strategy

24 cyschoolhouse Interventions Model (Simplified for export use case) 24

25 Ed-Fi Interventions Domain Data Model Student Intervention Association 25

26 Mapping cyschoolhouse and Ed-Fi Intervention Models 26

27 Critical Success Factors. Mission critical Focus School District partners, Whole School/Whole Child service model Toolset and environment Azure, PowerBI, Microsoft Philanthropies support Capable Ed-Fi Support: Mapping EDU Ed-Fi ODS API Client SDK Ed-Fi technical support team 27

28 Ed-Fi Alliance Facilitation The Ed-Fi Technology for you, to support you Ed-Fi Alliance

29 29

30 30 The Benefits Ed-Fi Alliance Summit October 6, 2017

31 Benefits: Achieve the Vision Capture the Data Optimize Core Processing Enable Analytics 31

32 Change the conversation Vocabulary Remove data from everyone s job description Center collection and management Stewardship Provide access, eliminate ownership No lists Adoption Unlock creativity and insight Enabling selfservice Deployment Accelerate distribution Establish platform standard 32

33 Progress Monitoring-Cohort, Grade, School Practitioner level trends to prioritize engagement and enrollment. ACM s have on their mobile device to use in session for motivation Used by ED s for partner, board, funder and sponsors dialogue Broader use as management tool to direct support within the network, allocate resources, hone training of practitioners 33

34 Student Progress Monitoring 34

35 Student Progress Monitoring 35

36 Student Progress Monitoring 36

37 37 The Q&A End.

38 The end.