Expression of Interest (EoI)

Transcription

1 Expression of Interest (EoI) ODISHA TRIBAL EMPOWERMENT & LIVELIHOODS PROGRAMME PROGRAMME SUPPORT UNIT ST & SC DEVELOPMENT DEPARTMENT 2 nd floor, TDCC Building, Rupali Square, Bhubaneswar The Govt. of Odisha has been pleased to launch OTELP Plus, extension of the Odisha Tribal Empowerment & Livelihoods Programme (OTELP) in 53 Micro Watersheds in 2 blocks of Keonjhar district from the State Govt. funding and convergence. Expression of Interest (EoI) is invited from Non Government Organizations (NGO) or Consortium of organizations of national repute with prior experience in implementing community empowerment and watershed development programmes, to be engaged as Facilitating NGO for providing facilitation and capacity building support to the community organizations for the implementation of OTELP Plus in 2 blocks of Keonjhar district. The expression of interest may be submitted for a cluster of 10 Micro watersheds, covering in approximate treatable of 5000 hectares or multiples of it. Interested NGOs/ consortium of organizations may download further details from EoI with required documents as attachments shall be sent through speed post / registered in a closed envelope super-scribed as Expression of Interest for FNGO under OTELP to the office of the Odisha Tribal Empowerment & Livelihoods Programme(OTELP), 2 nd Floor, TDCC Building, Rupali Square, Bhoi Nagar, Bhubaneswar on or before 18 th February, 2013 before 5.00 pm. Date: Place: Programme Director

2 DETAILED GUIDELINE: For submitting Expression of Interest (EOI) Facilitating NGO for facilitating the implementation process of OTELP Plus in Keonjhar district of Odisha. The Government of Odisha with the learning from the implementation of Orissa Tribal Empowerment and Livelihoods Programme (OTELP) in 30 backward blocks of 7 districts in south west Orissa has now extended the programme in 2 poorest blocks i.e. Bansapal and Harichandanpur in the districts of Keonjhar of north Odisha. This extension of the programme has been named as OTELP Plus which will cover 53 micro watersheds in the district. This programme will be funded from the state budget and by dovetailing funds from mainstream developmental programmes like MGNREGA, BRGF, RKVY, Biju KBK, NHM etc. The project will have a 7 years project cycle. The programme will adopt the institutional setup as well as implementation modalities of present externally aided OTELP, ensuring community participation in project planning, execution, monitoring and review. The role of the Facilitating NGOs (FNGO) will be mobilising communities into various community based organisations, providing capacity building and handholding support for preparation of Village Development and Livelihoods Plan (Micro Plan), facilitating implementation of the programme activities by the community, supporting participatory monitoring and evaluation. Besides, the FNGOs will facilitate skill development programmes in the s of farm, off-farm and non-farm enterprises. Expression of interest is invited from the local, state level and national level Non Government Organisations (NGO) or consortium of organisations to be engaged as Facilitating NGO for providing facilitation and capacity building support to the community organisations for the implementation of OTELP Plus in 2 poorest blocks of Keonjhar district. In case of consortium of organisations, name of the lead agency shall be explicitly mentioned in the EoI along with its link organisations. The expression of interest may be submitted for a cluster of 10 micro watersheds covering an approximate treatable of 5000 hectares or multiples of it. The list of MWS is at Annexure B. The selection processes of the FNGOs first follow a two stage scrutiny process. First the applied NGOs/ consortium of organisations have to meet the qualifying criteria for further evaluation. The shortlisted NGOs/ consortium of organisations will be further assessed under additional criteria for prioritization for the respective block/ district they have applied for. The qualifying criteria and prioritization criteria for evaluation are as follows:

3 Qualifying Criteria Registered body under the Societies Act Having minimum previous 3 years of audited statement of expenditures. Having minimum 3 years of experience in implementing community empowerment and livelihoods programme funded by external funding agencies/ Govt. Minimum fixed asset of Rs.5.00 lakhs. 5. Experience in implementing watershed and development related projects through communities. Prioritization Criteria Regular professional staff present in the organisation at the state level and district level for community empowerment, livelihoods support and watershed activities. Number of years of experience in working with Government. Number and type of community organisations promoted and managed by the NGO, including federations of the same. Experience in number of years in watershed management. 5. Number of Micro Watershed projects completed or ongoing by them, from preparation of treatment plan to completion of same. 6. Field presence in the applied block/ district in years (This may be relaxed for the NGOs with national repute). To shortlist and rank the NGOs / consortiums, a format has been developed (Annexure A) which each applicant NGO/ consortium needs to complete and submit along with their EOI. The prioritized NGOs/ consortium of organisations will be placed before a selection committee constituted by Govt. for further evaluation and selection for a given cluster/ block. The Programme Steering Committee (PSC), under the chairmanship of Chief Secretary will finally select the FNGO based on the proposed priority list by the selection committee for contracting the NGOs in OTELP Plus. The letter (with your EoI), addressed to The Programme Director, OTELP, Bhubaneswar, along with the details of your organisation in given format (Annexure A) should be submitted to the Office of the Odisha Tribal Empowerment & Livelihoods Programme (OTELP), TDCCOL Building, 2nd Floor, Bhoi Nagar, Bhubaneswar, Odisha, ; INDIA by 18 th February 2013 in a sealed cover. Delayed receipt and canvassing in any form will lead to the rejection of application. The FNGOs blacklisted by any Govt. / Govt. funded organisation are not eligible to apply. The FNGO has to give a self declaration to this effect along with the EoI. *****

4 Expression of Interest (EOI) Facilitating NGO for facilitating the implementation process of OTELP Plus in Keonjhar district of Odisha. The Government of Odisha with the learning from the implementation of Odisha Tribal Empowerment and Livelihoods Programme (OTELP) in 30 backward blocks of 7 districts in south west Orissa has extended the programme in 2 poorest blocks i.e. Bansapal and Harichandanpur of Keonjhar district of north Odisha. This extension of the programme has been named as OTELP Plus which will cover 53 micro watersheds in the above district. This programme will be funded from the state budget and by dovetailing funds from mainstream developmental programmes like MGNREGA, BRGF, RKVY, Biju KBK, NHM etc. The project will have a 7 years project cycle. The programme will adopt the institutional setup as well as implementation modalities of present externally aided OTELP, ensuring community participation in project planning, execution, monitoring and review. The role of the Facilitating NGOs (FNGO) will be mobilising communities into various community based organisations, providing capacity building and handholding support for preparation of Village Development and Livelihoods Plan (Micro Plan), implementation of the programme activities, supporting participatory monitoring and evaluation. Besides, the FNGOs will facilitate skill development programmes in the s of farm, off-farm and non-farm enterprises. Expression of interest is invited from the local, state level and national level Non Government Organisations (NGO) or consortium of organisations to be engaged as Facilitating NGO for providing facilitation and capacity building support to the community organisations for the implementation of OTELP Plus in 2 blocks i.e. Bansapal and Harichandanpur of Keonjhar district. In case of consortium of organisations, name of the lead agency shall be explicitly mentioned in the EoI along with its partner organisations. The expression of interest may be submitted for a cluster of 10 micro watersheds covering an approximate treatable of 5000 hectares or multiples of it. The list of MWS is at Annexure B. The selection processes of the FNGOs first follow a two stage scrutiny process. First the applied NGOs/ consortium of organisations have to meet the qualifying criteria for further evaluation. The shortlisted NGOs/ consortium of organisations will be further assessed under additional criteria for prioritization for the respective block/ district they have applied for. The qualifying criteria and prioritization criteria for evaluation are as follows: Qualifying Criteria 6. Registered body under the Societies Act Having minimum previous 3 years of audited statement of expenditures. 8. Having minimum 3 years of experience in implementing community empowerment programme funded by external funding agencies/ Govt. 9. Minimum fixed asset of Rs.5.00 lakhs. 10. Experience in implementing watershed and development related projects through communities.

5 Prioritization Criteria 7. Regular professional staff presents in the organisation at the state level and district level for community empowerment, livelihoods support and watershed activities. 8. Number of years experience in working with Government. 9. Number and type of community organisations promoted and managed by the NGO, including federations of the same (This will be relaxed for reputed NGOs willing to work for the first time in OTELP Plus ). 10. Experience in number of years in watershed management. 1 Number of Micro Watershed projects completed or ongoing by them, from preparation of treatment plan to completion of same. 1 Field presence in the applied block/ district in years (This will be relaxed for the NGOs with national repute applying for more than one cluster of micro watersheds). Additional prioritization criteria shall be designed and applied for the purpose of short listing the NGOs, if required. The prioritized NGOs/ consortium of organisations will be placed before a selection committee constituted by Govt. for further evaluation and selection of top two priority NGO/ consortium of organisation for a given cluster/ block. The Programme Steering Committee (PSC), under the chairmanship of Chief Secretary will finally select the FNGO based on the proposed priority list by the selection committee for contracting the NGOs in OTELP Plus. The EoI shall be submitted to the office of the OTELP, Bhubaneswar in sealed cover. The format of EoI is at Annexure A and the NGOs/ consortium of organisations need to apply in the specified format only. If applying for more than one district, and more than one block, please mention your preferences. No other format will be accepted except the attached one. In case of a consortium, lead organisation needs to fill format A while its partners need to fill in their information in format B. Consortium partners names with the lead organisation to be mentioned in the covering letter and need to submit their documents in a single parcel. Documents (qualifying criteria) required to be arranged sequentially else will be rejected. Copies of the following documents need to be submitted along with the EoI form. Registration certificate. Previous 3 years audited statement of expenditures. Previous 3 years annual report. Fixed asset position including its present value and location. 5. Profile of professional staff of the organisation. 6. MoU/ agreement/ any documentary evidence of working for Govt. or special projects or Govt. undertakings for implementing empowerment and watershed management programmes.

6 7. Profile of watersheds implemented by the organisation including total financial outlay and third party evaluation report if any. 8. Address of field office in the applied cluster/ block. In case of consortium of organisations or organisations of national repute applying for first time for these locations need to provide the address of any of their consortium partner if operating in these locations or profile of the staffs to be engaged for the purpose from the local. Contact Information Odisha Tribal Empowerment & Livelihoods Programme (OTELP), TDCCOL Building, 2nd Floor, Bhoi Nagar, Bhubaneswar, Odisha,

7 Annexure A-1 Facilitating NGO s for OTLEP Plus 0 INTRODUCTION a. Name of the organization b. Abbreviation name of the organization, if any c. Address of the organization i) Mailing / Correspondence office ii) Visiting office d. Contact Person i) Name ii) Designation / Title iii) Telephone No - Landline Mobile iv) Address, if different from (c) - 0 IDENTITY / LEGAL STATUS i) Is organization registered Yes No ii) If yes, Under Society Act Under Trustship Act Under Company Act Any other (section 25) If any other, specify iii) Year of registration iv) Since how long it is operational ( of years) v) Operational of the organization - State /s (only indicate the number) District/s Block/s Village/s vi) Whether organization is registered under FCRA - Yes No vii) Whether it is registered under Income Tax - Yes No 0 GOVERNANCE i) What are VMG (vision, mission, goal) of the organization- Attach required document ii) Are those reflected in program / activities taken by the organization Yes No iii) Does organization has a governing board Yes No

8 iv) If yes, what is tenure of board (in year) - & Nature - Fixed Rotating v) Give details of Board Members (current status) Name & Address Gender Occupation Position / (including chief Designation executive) a. b. c. d. e. f. g. h. i. vi) Which of the Board members receive salary / remuneration for services apart from the expenses for attending board meetings a. b. c. vii) Is minutes of Board meeting documented and circulated among Board members Yes No viii) Dates of Board meeting when the Board approved the following (Ref year ) Items a. Budget for the year - b. Programme of the year - c. Annual report including financial report Date of meeting ix) What are sources of fund for the organization Corpus Endowment Donation Govt. Grant Donor s grant Other if others specify (foreign) 0 MANAGEMENT / ADMINISTRATION i) Briefly mention administrative set up below chief executive (flow chart) ii) Are role and responsibility of staff clearly defined Yes No iii) Are staff issued with letters of appointment / contract Yes No iv) Has organization the manual of personnel policy & administration Yes v) Is organization plan and periodically review it programmes / Activities Yes No (Kindly attach supporting documents for the points mentioned under no. 4) No

9 05. FINANCIAL MANAGEMENT i) Whether there is an Internal audit system Yes No ii) If yes, who conducts Internal audit In-house personnel Outside agency iii) Periodicity of Internal audit report Monthly Bimonthly Quarterly Half Yearly Annually iv) Whether accounts are audited by external auditor Yes No v) Do you have system of Internal control Yes No vi) If yes, specify vii) What financial statements are prepared at organization Balance sheet Receipt & payment Income & expenditure Cash flow statement Fund flow statement Others Specify 06. PERSONNEL / STAFF (Current status) i) Total number of staff ii) of permanent staff (M / F) iii) of temporary staff (M / F) iv) of technical / professional staffs (M / F) please specify v) Average experience (in years) of staff vi) Average stay / association of staff with organization (in years) 07. INFRASTRUCTURE DETAILS (Current Status with value in Rupee) Items (Number / Acres / Types etc) Value (in `) i) Land ii) Building iii) Equipments iv) Vehicles v) Communication vi) Others 08. PROGRAMMES / PROJECTS OF THE ORGANIZATION i) Thematic Areas of intervention - ii) Core competency -

10 iii) Current projects / programs with Govt. (on going) including watershed devt. projects Sponsors cost iv) Current projects / programs with Donors (national / International) including watershed devt. projects Sponsors cost v) / program in last five years with Govt. support including watershed devt. projects Sponsors cost vi) / program in last five year with Donors support (National / International) including watershed devt. s Sponsors cost vii) Micro watershed projects successfully completed- in which the organization has taken up entire activity of watershed management i.e., from preparation of treatment plan to its completion. (Give the number and list major ones only) Sponsors cost

11 viii) s completed in the Keonjhar district Sponsors cost ix) What are the major achievements in last five year against its aim & objectives Aims & objectives of the organization Major achievements a. b. c. d. e. f. x) Is program reporting done? Yes No If yes, Internal reporting External reporting xi) Has the programme evaluation or organizational evaluation been done Yes No If yes Which Program / When By whom Remark a. b. c. 09. EXTERNAL RELATION OF THE ORGANIZATION A) Network i) Is organization associated with any Network Yes No ii) If yes Name of the Network Core objective At local level At state level At national level At international level B) Collaboration i) Does organization collaborates with other organization for meeting its objectives? Yes No

12 ii) If yes, Name of collaboration organization a. b. c. nature of collaboration 10. FINANCIAL SUSTAINABILITY i) What was the organizational budget for last three years ii) Out of total budget, what amount constitutes under following heads / sources a. Donor support b. Govt. support c. Local contribution / funding d. Organization own income e. Others (specify) 1 More Information ( which you consider important and have not been covered above) a. b. c. I declare that all the information given above is true and correct. (Signature and Seal of Competent Authority). Annexure (Photocopy of supporting documents as means of verification) Total number of annexure : (please name and number each annexure) I. Registration certificate II. Minutes of last meeting of Governing Board III. Annual report (last year) IV. Audited statement (last 3 years) V. Current staff list (with, qualification, experience and date of joining of organization) VI. Evaluation report available (only summary & recommendation part) VII. Contract letter of Govt. depts. and donors both for development project and watershed projects available with organization (last 3 to 5 years) VIII. You may attach further information

13 ****** Please note: Do not take the printout and fill up this document. Re-type the document following the format and fill up with required information. For a consortium, lead organizations will give entire information as required in this format. However, the lead organization will provide all the details about the partnering organization in the format given in annexure B with the signature and seal of competent authority from the partnering organization/s. *********************************************

14 Annexure A-2 (For the partners of Consortium only) Facilitating NGO s for OTLEP Plus INTRODUCTION a. Name of the organization b. Abbreviation name of the organization, if any c. Address of the organization i. Mailing / Correspondence office ii. Visiting office d. Contact Person i. Name ii. Designation / Title iii. Telephone No - Landline Mobile iv. Address, if different from (c) - IDENTITY / LEGAL STATUS i. Is organization registered Yes No ii. If yes, Under Society Act Under Trustship Act Under Company Act Any other (section 25) If any other, specify iii. Year of registration iv. Since how long it is operational ( of years) v. Operational of the organization - State /s (only indicate the number) District/s Block/s Village/s vi. Whether organization is registered under FCRA - Yes No vii. Whether it is registered under Income Tax - Yes No

15 PROGRAMMES / PROJECTS OF THE ORGANIZATION i. Thematic Areas of intervention - ii. Core competency - iii. Current projects / programs with Govt. (on going) including watershed devt. projects Sponsors cost iv. Current projects / programs with Donors (national / International) including watershed devt. projects Sponsors cost v. / program in last five years with Govt. support including watershed devt. projects Sponsors cost vi. / program in last five year with Donors support (National / International) including watershed devt. s Sponsors cost

16 vii. Micro watershed projects successfully completed- in which the organization has taken up entire activity of watershed management i.e., from preparation of treatment plan to its completion. (Give the number and list major ones only) Sponsors cost viii. s completed in the Keonjhar district Sponsors cost I declare that all the information given above is true and correct. (Signature and Seal of Competent Authority of Partner organization).

17 Annexure B Block wise proposed coverage of MWS Treatable District Block of MWS of Villages Area (In Ha) Keonjhar Bansapal Harichandanpur Total

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