Commodities Tracking System & LMMS Officer

Transcription

1 Commodities Tracking System & LMMS Officer Location: [Africa] [Rwanda] Town/City: Kacyiru Sud Category: Food Security & Livelihood Job Type: Fixed term, Full-time JOB OPPORTUNITY Commodities Tracking System & LMMS Officer World Vision International (Rwanda) is a child focused Christian humanitarian organization implementing development programs in 15 Districts of Rwanda. World Vision Rwanda seeks to hire a highly qualified, dedicated and experienced national for the position of Commodities Tracking System & LMMS Officer. The position will be based in various locations in Rutsiro District and reporting to the Project Coordinator Purpose of the position: S/he will be responsible for tracking all commodity food transactions at district level. S/he will be responsible for preparing Commodities Status Reports (CSR), Recipient Status Report (RSR), Loss Status Report (LSR), and shipment registers. S/he will be responsible for creating electronic backup files for all project data. The CTS/LMMS officer will be responsible for leading field-based IT operations pertaining to the Last Mile Mobile Solutions. This includes provision of technical support to commodity distribution field staff during field registrations/distributions, in addition to running the LMMS web applications to help staff set up new distribution projects and produce reports on LMMS. Page 1/5

2 Communicate World Vision's Christian ethos and demonstrate a quality of spiritual life that is an example to others. The major responsibilities include: Once trained, this staff will ensure correct functioning of LMMS in beneficiary registration, enrolment, household updates and commodity distribution activities. Troubleshoots technical problems as they arise (including forcing the movement of filed data to permanent data repositories). Responsible for data integrity within the CTS/ LMMS system and Perform in country CTS/ LMMS installation within World Vision and provide end use technical support to ensure a smooth operation of the system. Perform database consolidations and generate global monthly and quarterly commodity reports for WV Rwanda and agencies as per donor regulation and ensure integrity of the consolidation process in the WV and the global system. Post the Project Monthly, quarterly reports to QWICR as per donor regulations and ensure that each agency commodity report is accurate and reliable for the completion of the monthly and quarterly consortium global Commodity Status Reports. Review invoices from all WV districts and submit to WFP, perform invoice payments reconciliations with WV Finance, prepare the CSS and send to WV support offices Conduct regular trainings to WV CTS/ LMMS staff and within the consortium and maintaining training documents and materials, address system bugs in consultation with the supervisor and FPMG Maintain a clear accounting and documentation process for each shipment, plan for spot checks in all warehouses to review the physical inventory, stacking, ledger books and stack cards. Page 2/5

3 Review loss register, Shipment files and shipment registers to ensure accuracy and consistence. Work with the Project Manager to supervise and provide training for all other commodity staff especially the Assistants CTS officers and warehouse supervisors at field level. Perform any other duty as requested by the supervisor which can lead to project success. Attend and participate in all devotional and chapel meetings Qualifications: Education/Knowledge/Technical Skills and Experience A Bachelors Degree in business, accounting or Statistics Solid background in the Window Operating System 7 in particular. Comfortable invoking, stopping or restarting System Services, installing and uninstalling software, creating user groups and setting up user privileges. Solid networking skills able to set up, securing and administer wireless ad-hoc peer-to-peer networks. Ability to isolate and troubleshoot network connectivity difficulties accordingly and through running IP configuration tools, resetting wireless connections. Understands TCP/IP protocol. In-depth working knowledge of Microsoft access software package and SQL database management. Good working knowledge of Generally Accepted Commodity Accounting Principles (GACAP) and the WVI Commodity Manual. Knowledge of Commodity Accounting System and procedures is a must Page 3/5

4 Ability to achieve pre-defined results and outcomes using ethical, best practice methods. Ability to demonstrate personal integrity and trustworthiness. Ability to identify gaps, trends, priorities and key issues. Ability to solve problems efficiently and effectively Ability to respect and relate to people of other faiths. Ability to prioritize many demands without losing focus. Strong analytical skills. Maintain balance of work, life and relationships (with regards to family and friendship relationship and support networks). Ability to find fulfilment in work through creativity, risk taking, initiative and innovation and team motivation How to apply: Should you wish to apply for this position, please go to If this is your first time applying online via the World Vision International careers website, you will need to register an account along with your application details. This site will provide you with additional functionality, such as saved searches and alerts. Registration requires minimal information to create your account. Further details will be collected during the application process

5 Powered by TCPDF ( All applicants must apply using our online application system, CVs received via will NOT be considered. In case you face any challenges in applying, please let us know on applications will be accepted through this ) The closing date for submission of applications is 21st July 2016; no late applications will be accepted As a child focused organization, World Vision is committed to the protection of children and does not employ staff whose background is not suitable for working with children. All employment is conditional upon successful completion of all applicable background checks, including criminal record checks Page 5/5