PALMPrint Collection Completion Process

Transcription

1 PALMPrint Cllectin Cmpletin Prcess TO BEGIN, review the instructins n hw t create an accunt, t gain access, and t learn hw t navigate the PALMPrint catalg at: ONCE YOU HAVE REGISTERED, yu may access the PALMPrint catalg here: Please nte: Yu must cpy and paste this URL int yur preferred brwser. It may nt perfrm well when yu click thrugh frm this dcument. Recmmended Reference Surces WE RECOMMEND the fllwing resurces, listed in rder f preference, t check against the PALMPrint catalg t identify and verify missing titles r vlumes in yur assigned jurisdictin: Federal Materials Fundamentals f Legal Research. 9 th ed. Steven M. Barkan, Ry M. Mersky, Dnald J. Dunn (Fundatin Press, 2009) Hw t Find the Law. 9 th Ed. Mrris L. Chen, Rbert C. Berring, Kent C. Olsn (West, 1989) State Materials AALL GD-SIS State Bibligraphies print & Spinelli s Reference Shelf (HeinOnline) Hein Checklist f Statutes (State and Territrial) print & Spinelli s Reference Shelf Hein s State Reprt Checklist print & Spinelli s Reference Shelf State Statutes: A Histrical Archive (HeinOnline) State Reprts: A Histrical Archive (HeinOnline) Carlina Academic Press Legal Research Series (see Yu may als cnsult any ther reputable wrk fr yur assigned jurisdictin that includes extensive bibligraphic infrmatin, e.g. Handbk f Massachusetts Legal Research. All jurisdictins LLMC-Digital Title List: (Best fr federal materials; n subscriptin necessary t access the list) The Bluebk: A Unifrm System f Citatin (Best fr current materials; des nt prvide vlume numbers) 1

2 Creating the Gap Lists 1. Search the catalg fr each primary law title f the jurisdictin assigned t yu and exprt the vlume list. We recmmend that yu exprt nly ne title at a time. Use the Recmmended Reference Surces as a checklist fr yur jurisdictin, t help yu verify whether titles are in the PALMPrint catalg and t verify vlume cunts. Search tips. Yu may need t perfrm multiple searches due t varying r alternate titles: Fr straightfrward titles such as Federal Register, use the Title Starts tab and enter yur search. Fr titles with alternate titles, title changes, multiple series, r cmmnly referred t as names, use the Title Cntains tab and enter yur search. Try using the Authr Tab fr nminative reprts. Fr ther hard-t-find titles, yu may want t cnsult yur wn r anther catalg such as WrldCat r Harvard s HOLLIS that may have hldings and recrds fr lder nminative, side r cunty reprts. Use the infrmatin yu find there (e.g. the OCLC number) t run yur initial search. Hwever, nte that nt all recrds include OCLC numbers, thus fllw up the initial search by using Title Cntains. Make sure that yu are cmparing the crrect series by lking at the years f cverage, etc. 2. When yu find a title, exprt all f the recrds fr that title t a spreadsheet and check the list against the reference surce(s) used in step 1 t ascertain any missing vlumes. See Title Fund starting at page 4 fr an example and instructins n hw t exprt and manipulate yur exprted results. A reminder: Make sure that yu are cmparing the crrect series by lking at the years f cverage, etc. 3. If yur cmparisn shws that PALMPrint is nt missing any vlumes, mve n t the next title n yur list. There is n need t keep the exprted title spreadsheet that yu used t cmpare against yur surce(s). The gap list that yu will create will nly cntain missing titles/vlumes. 4. If there are missing vlumes OR yu have exhausted yur search ptins and the title is nt fund, cpy & paste r type the title and any missing vlumes t a new spreadsheet. See example under Missing/Title Nt Fund at page 8. Yur spreadsheet shuld cntain clumns fr: A. Title (the 245 field f yur library catalg r OCLC, r the Wrldcat.rg title); B. OCLC number (frm yur library catalg, OCLC, r Wrldcat.rg); C. Publisher (the 260 field f yur library catalg r OCLC, r the Publisher frm Wrldcat.rg); D. Vlumes and years available as determined using the surces used in step 1; and E. Missing Vlumes frm PALMPrint (e.g. 4-8, missing all vlumes). 2

3 5. SAVE this spreadsheet immediately! Name yur spreadsheet with the name f the jurisdictin and the type f material yu are researching. Fr example: Massachusetts Cases, Massachusetts Regulatins, etc. As yu finish each title fr a type f material, save the spreadsheet where yu are recrding the missing titles and vlumes. 6. When yu have finished searching all f the titles fr a type f material, uplad the spreadsheet t the PALMPrint Prject Ggle Drive accunt. 3

4 EXAMPLE: Title Fund In this example, the search was fr the highlighted title belw, using HeinOnline s State Reprts: A Histrical Archive If yu find the title yu are searching in the PALMPrint catalg, hit the Exprt t Excel link belw the search results: 4

5 The exprted results will lk like this: At this pint, yu can expand the clumns t make it easier t wrk with the data. It is als recmmended t hide Clumns A & G (select the entire clumn, right click and select Hide). D nt delete the clumns at this pint! They will help yu match a recrd back t the search results in the catalg if part f the data is missing. This example resulted in a small search result, s yu may nt want/need t srt the vlumes t see what is missing. Fr larger sets, yu will prbably want t srt the search results. T d this, yu will have t cnvert the cntents f the vlume clumn int a srtable number. Simultaneusly press the Ctrl and F keys OR click n the drpdwn menu under Find and Select and chse Replace. 5

6 A Find and Replace bx will pp up In the Find what bx, enter: v. (n spaces). In the Replace with bx enter: ' (apstrphe). The Find and Replace functin will remve all f the v. and cnvert the numbers int text. This step is essential fr srting, as sme f the data in the vlume numbers field is entered as ranges (e.g ), thers include year f publicatin (e.g ), and thers the full citatin (e.g. 71 f.3d 1996). Yu will nw be able t srt the vlume numbers making it easier t determine what is missing. T srt the list, select the entire spreadsheet. Click n the triangle next abve the first rw; the spreadsheet will turn gray: 6

7 G t the Srt and Filter menu and select Custm Srt: At the bx that pps up, be sure that My data has headers is selected. In the Srt by drpdwn, select VOLUME, then click OK: 7

8 A Srt Warning will pp up. Be sure t select Srt anything that lks like a number, as a number: Here s the srted list, shwing this title is cmplete (Pickering is vlumes f the Massachusetts Reprts): 8

9 EXAMPLES: Missing Vlumes/Title Nt Fund Fr these examples, we used the AALL GD-SIS bibligraphy fr Massachusetts. MISSING VOLUMES A search in the PALMPrint catalg may find ne r mre missing vlumes. The missing vlumes wuld be entered as: A search f the PALMPrint catalg did nt lcate any vlumes under this title. Thus the entry fr this title in the spreadsheet will lk like this: 9