GUYANA POWER & LIGHT INC. Prequalification of CONTRACTORS. For

Transcription

1 GUYANA POWER & LIGHT INC. Prequalification of CONTRACTORS For Removal of Asbestos Roof Sheets and Replace with Galvalume At Garden of Eden and Canefield Contract No. GPL-PI June 2013

2 Contents SECTION -I SECTION -II SECTION - III Invitation for Pre-qualification Instructions to Applicants Letter of Application and forms Pre-qualification for Contractors. Page 2 of 23

3 Section I Invitation for Pre-qualification Pre-qualification for Contractors. Page 3 of 23

4 GUYANA POWER & LIGHT, Inc. INVITATION FOR PRE-QUALIFICATION Section I Pre-qualification for Contractors. Page 4 of 23

5 GUYANA POWER & LIGHT, Inc. INVITATION FOR PRE-QUALIFICATION The Guyana Power & Light, Inc. (GPL), invites sealed bids from eligible bidders to prequalify for Removal of Asbestos Roof Sheets & Replace with Galvalume at Garden of Eden and Canefield The bidding documents can be inspected and purchased for a non refundable fee of G$4,000 from the Office of the Procurement and Inventory Accounting Manager, Guyana Power and Light Incorporated, 40 Main Street, Georgetown, Tel.: No , Fax No.: , weekdays between the hours of 08:30 hours and 16:00 hours or a copy can be downloaded from our web site Bid envelopes must be addressed as follows: Bid for Prequalification of Contractors for Removal of Asbestos Roof & Replace with Galvalume GPL PI The Secretary to the Tender Board Guyana Power and Light Incorporated. 91 Duke Street, Kingston, Georgetown Deadline for submission of bids is 13:30 hrs (1:30 pm) on Wednesday, 24 th July, Bid opening is scheduled for 13:30 hrs (1:30 pm) on Wednesday, 24 th July, 2013 at GPL Board Room 91 Duke Street, Kingston, Georgetown, Guyana. All bids must be accompanied by valid GRA, NIS compliance certificates and Business and Vat Registration Certificates where the applicant is a business. A minimum requirement for qualification will be to have successfully executed works relating to the removal of asbestos within the last five years. The detailed qualification criteria are defined in the application documents. An Evaluation Committee will be appointed to review the bids/applications and bidders/applicants will be notified accordingly. All late bids will be rejected and returned unopened. GPL reserves the right to accept or reject any bid during the bidding process. Pre-Qualification Contractors Page 5 of 23

6 SECTION II Instruction to Applicants Pre-qualification for Contractors Page 6 of 23

7 2. Instruction to Applicants Submission of Applications 2.1 must be delivered in plain sealed envelope bearing no identification of the bidder and shall be marked on the top left hand side" Application to Pre-qualify for THE REMOVAL of ASBESTOS ROOF SHEETS & REPLACE WITH GALVALUME". These must be submitted to the tender box in the office of the Secretary to the Tender Board, GPL 91 Duke Street, Kingston, Georgetown, before 13:30 hrs on July 24, Tenders must be accompanied by valid National Insurance (NIS) and Guyana Revenue Authority(GRA) compliance certificates, and deposited in the Tender Box. Envelopes should be addressed as follows: The Secretary to the Tender Board Guyana Power and Light Inc. 91 Duke Street Kingston, Georgetown 2.2 Failure to provide information which is essential to evaluate the Applicant's qualifications, or to provide timely clarification or substantiation of the information supplied may result in disqualification of the Applicant. 2.3 The applications will be reviewed in detail by the GUYANA POWER & LIGHT INC., hereafter referred to as the Employer, and the result will be communicated in writing to the Applicants concerned. 3 Qualification of Applicants 3.1. Qualification Criteria Pre-qualification will be based on meeting the following criteria regarding the Applicant's general and particular experience, personnel and equipment capabilities, and financial position, as demonstrated by the Applicant's responses in the forms attached to the Letter of Application. The Employer reserves the right to waive minor deviations if they do not materially affect the capability of an Applicant to perform the work. Subcontractor's experience and resources shall not normally be taken into account in determining the Applicant's compliance with the qualifying criteria General Experience The scope of work includes: Pre-Qual Contractors Page 7 of 23

8 The work to be done is the removal of old asbestos roof sheets and the installation of pre-painted galvalume roof sheets. The asbestos roof sheets are 48 inches wide and approximately 30 feet long. The total area to be removed is nine hundred and seventy five square yard (975 Sq.Yd.). After removal these sheets are to be buried at an approved site. Air testing is required to be conducted prior to removal, during removal and after removal. An environmental permit will have to be obtained from the E.P.A before work commences. Approved protective gears for workers will have to be provided by the contractor. In addition, there are some carpentry works to be done to accommodate the installation of the pre-painted galvalume roof sheets as well as the replacement of the entire roof gutters system. The fascia boards will have to be replaced so as to accommodate the new roof gutters system. Please note that all other demolition materials will have to be removed from site and dispose of otherwise instructed by the Engineer. The Applicant shall demonstrate the following: a) Substantial average turnover for contract works over the last two years. b) Successful experience as a Contractor in the execution of at least three contracts of nature comparable to the proposed contracts within the last five years; this experience should include: c) Co-ordination, supervision and recording of works; and d) Management of work and progress reporting. The above experience shall be demonstrated by the Applicant by completion of the appropriate application forms and by the submission of supplementary information. Resources The Contractor shall: 1. Make available, closely supervise, and manage a work force that is both experienced and competent to carry out the intended works. 2. Ensure that especially the senior members of the work force are appropriately trained and qualified to carry out the works in a safe and effective manner. Pre-qualification for Contractors. Page 8 of23

9 3.3. Personnel Capabilities The Applicant must have suitably qualified personnel to fill the following positions. The Applicant will supply information on candidates given details of experience in Construction Works to meet the experience requirements specified below: Item Position Total Experience In Similar work (years) (years) 1 Manager/Engineer (Senior 5 5 Position) Supervisor/Foremen (Senior position) 3 Field Staff 3 3 A pre-qualified applicant will be required to submit detailed Curriculum Vitae of all candidates proposed for the execution of works Equipment Capabilities The Applicant should own, or have assured access to transportation, necessary tools and safety equipment to complete the works, and must demonstrate that, based on known commitments, they will be available for use in the proposed contract(s). Such equipment shall be listed in the application form provided (Form 6) Financial Position The Applicant should demonstrate that he has available, or assured access to, adequate funding to enable him to meet the cash outflow associated with the works. The Applicant is required to provide evidence of all sources of funding which he identifies as having given assurance of access. Applicants are required to support their financial status by submitting a full copy of their audited accounts for each of the last three years. Pre-qualification of Contractors. Page 9 of 23

10 3.6. Litigation History The Applicant shall provider accurate information on any litigation or arbitration resulting from contracts completed or under execution by him over the last five years. A consistent history of awards against the Applicant or any partner of a joint venture may result in failure of the application Safety Record The Applicant shall demonstrate a satisfactory safety record over the last three years by completing the information requested in form 9, and shall be in possession of the basic safety equipment General Only firms that have been pre-qualified under this procedure will be invited to participate in the works. The Employer reserves the right to reject or accept any application. The Employer shall not be liable for any such action nor be under any obligation to inform the Applicant of the grounds for them. Applicants will be advised in writing within a reasonable time from the date of submission of the applications of the result of their application without assigning any reason for the Employer's decision. Pre-qualified Applicants may be required by the Employer to update information used for pre-qualification at any time, to confirm their continued compliance with the qualification criteria. Pre-qualified Applicants shall be required to provide certificates of compliance from the National Insurance Scheme and the Guyana Revenue Authority and Public Liability Insurance, at the time of any eventual contract award. Pre-qualification Contractors Page 10 of23

11 Letter of Application [letterhead paper of Applicant, including full postal address, telephone No., fax No., etc.] Date: To: Dear Sirs, 1. Being duly authorised to represent and act on behalf of.... (hereafter 'the Applicant") and having reviewed and fully understood all the prequalification information provided, the undersigned hereby apply to be pre-qualified by yourselves as a contractor for the Removal of Asbestos Roof Sheets and Replace with Galvalume. 2. Attached to this letter are copies of original documents defining: a) The Applicant's legal status b) The principal place of business c) The place of incorporation (for Applicants who are corporations); or the place of registration and nationality of the owners for Applicants who are partnerships or individually-owned firms) 3. Your Agency and its authorised representatives are hereby authorised to conduct any inquires or investigations to verify the statements, documents, and information submitted in connection with this application, and to seek clarification from our bankers and clients regarding financial and technical aspects. This Letter of Application will also serve as authorisation to any individual or authorised representative of any institution referred to in the supporting information, to provide information deemed necessary and requested by yourselves, to verify statements and information provided in this application, or with regard to the resources experience, and competence of the Applicant. 4. Your Agency and its authorised representatives may contact the following persons for further information. The undersigned is fully authorised to act on behalf of the Applicant: Contact 1 Contact 2 Telephone No. Telephone No. Pre-qualification of Contractors. Page 11 of23

12 5. This application is made in the full understanding that the status of pre-qualified Applicants may be subject to verification at the time of awarding of contracts, and that Pre-qualified Applicants shall be required to provide certificates of compliance from the National Insurance Scheme and the Inland Revenue Department and Public Liability Insurance, at the time of contract award. 6. The undersigned declare that the statements made and the information provided in the duly completed application are complete, true and correct in every detail. Signed: Signed: Name: Name: For and on behalf of (Name of Applicant) For and on behalf of (Name of Applicant) Pre-qualification of Contractors Page 12 of 23

13 APPLICATION FORM 1 General Information All firms applying for pre-qualification are required to complete the information in this form. Nationality information to be provided for all owners or Applicants who are partnerships or individual owned firms. Where the Applicant proposes to use named subcontractors for critical components of the works, or for work contents estimated to be in excess of 10 percent of the value of the whole works, the following information should also be supplied for the specialist subcontractor( s). 1. Name of firm: 2. Head office of Firm: 3. Telephone No.: Fax No. 4. Contact No.: 5. Place of incorporation/registration 6. Year of Incorporation/registration Nationality of owner(s) Name Nationality Pre-qualification of Contractors Page 13 of 23

14 APPLICATION FORM (2) General Experience Record IName of Applicant: All firms are required to complete the information in this form. The information required is annual turnover of the Applicant, as invoiced to clients for each year for work in progress or completed during the year, over the last three years. Where a contractor prepares accounts to a year-end other than 31 December each year, the turn over is to be apportioned on a time basis in presenting figures for each calendar year. Applicants are requested not to enclose testimonials, certificates or promotional materials with their applications, as these will not be taken into account in the evaluation of qualifications. Annual Turnover Data Year Ending Pre-qualification of Contractors Page 14 of 23

15 APPLICA TION FORM (3) Particular Experience Record IName of Applicant: To pre-qualify, the Applicant shall be required to meet the specified requirements applicable to this form, as set out in the Pre-qualification Instructions to Applicants". On a separate page, using the format of Form (3A), each Applicant is requested to list all contracts undertaken during the last three years of a nature similar to the proposed contracts for which the Applicant wishes to qualify. As an attachment to Form (3A) the Applicant shall describe the scope of works of these contracts in sufficient detail to confirm their qualifications to meet the experience requirements stated in Section II, Clause 3.2. Pre-qualification of Contrctors Page 15 of 23

16 Pre-quaiification document APPLICA TION FORM (3A) Details of Contracts of Similar Nature and Complexity Name of Applicant: Use separate page for each contract 1. Number of Contract 2. Name of Contract, Country 3. Name of Employer 4. Address of Employer 5. Nature of works and special features relevant to the contract for which the applicant wishes to Pre-qualify 6. Contractor's role Sole Contractor Subcontractor Partner in a joint venture 7. Value of the total contract (in specified currencies at completion, or at date of award for current contracts). 8. Date of Award, date of completion, forecast date of completion 9. Contract duration (years and months) 10. Special requirements of the Contract. Pre-qualification of Contractors. Page 16 of 23

17 APPLICA TION FORM (4) Summary Sheet: Current Contractual Commitments/W orks in Progress Name of Applicant: Applicants should provide information on their current commitments on all contracts that have been awarded, or for which a letter of intent or acceptance has been received, or for contracts approaching completion but for which an unqualified, full completion certificate is yet to be issued. Name of Contract Value of outstanding work Estimated completion Date Pre-qualification of Contractors Page 17 of 23

18 APPLICATION FORM (5) Personnel Capabilities Name of Applicant: Applicants should provide the names of candidates for the senior positions essential for the contract implementation as stated in paragraph 3.3 of the Instruction to Applicants. The data on their experience should be supplied on separate sheets using one Form (5A) for each candidate. 1. Title of position: Name of candidate 2. Title of position: Name of candidate 3. Title of position: Name of candidate Pre-qualification of Contractors Page 18of 23

19 APPLICA TION FORM (5A) Candidate Summary Name of Applicant: Position: Candidate information: 1. Name of Candidate 2. Date of birth 3. Professional Qualifications Present Employment: 1. Name of Employer 2. Address of employer 3. Telephone No. 4. Job title 5. Years with present employer Pre-qualification of Contractors Page 19 of 23

20 APPLICATION FORM (6) Equipment Capabilities Name of Applicant: The Applicant shall provide adequate information to demonstrate clearly that the Applicant has the capability to meet the requirements for equipment to carry out the work, as referred to in paragraph 3.4 in the Instruction to Applicants. A separate Form (6) shall be prepared for each major item associated with the execution of the proposed work. Item of equipment Equipment information: 1. name of manufacturer 2. model and power rating 3. capacity 4. year manufacture 5. current status 6. details of current commitments Source of equipment: Owned Rented Leased Pre-qualification of Contractors Page 20 of 23

21 APPLICATION FORM (7) Financial capability Name of Applicant: Applicants are required to provide sufficient information to demonstrate that the requirements stated in the Instruction to Applicants are met in all aspects. A copy of the audited accounts of each applicant for each of the last three years is required. Banker Name of Banker Address of Banker Contract Person Each Applicant is required to state its proposed sources of financing for the next year to meet the cash flow demands, net resources required to meet existing commitments. Applicants should be prepared to provide documentary evidence of commitments to provide financing. Source of financing Nature/type of Currency in which Value, expressed in facility facility is to be G$ made available 1. 2., 3. Pre-qualification of Contractor Page 21 of 23

22 APPLICATION FORM (8) Litigation History Name of Applicant: Applicants should provide information on any litigation or arbitration resulting from contracts executed in t he last five years or currently under execution (Instruction to Applicants, paragraph 3.6). Year Award Name of Client, cause of Disputed amount (current FOR or litigation and matter in dispute value and percentage of AGAINST initial contract value) Applicant Pre-qualification of Contractors Page 22 of 23

23 APPLICATION FORM (9) Safety Record Name of Applicant: The Applicant shall demonstrate a satisfactory safety record by competing the information requested below. 1. Training of personnel Yes/no Details: 2. Safety Equipment Yes/no Details: 3. Accidents reported over Details: the last two years Pre-qualification of Contractors Page 23 of 23