Appendix G - Required Proposal Forms

Transcription

1 DLEC Integrated Public Safety System Augl 16, 2011 Request for Proposals # DLEC Page 1 of 31 Appendix G - Required Proposal Forms Form A B C D E F G H I J K L M N O Description Contractor/Sub-contractor Information Reference Form Proposed Server Configuration Recommended Workstation Hardware Recommended System Software Application Software Interface Identification Training Hours Hardware Form System Software Form Application Software Form Implementation Form Optional Form Total One Time Form Total Recurring Summary Form

2 DLEC Integrated Public Safety System Augl 16, 2011 Request for Proposals # DLEC Page 2 of 31 Form A: Contractor/Sub-contractor Information Complete a copy of this questionnaire for each Contractor and Sub-contractor. 1. Contractor/Sub-contractor Name: 2. Prime Contractor? Yes No 3. Describe the nature of the Contractor s organization (individual, partnership or corporation; private or public; profit or non-profit). 4. Headquarters Address: 5. Provide the following information on the Proposer s authorized negotiator: Name/Title: Contact Address: Phone Number: 6. In what year was the company formed? 7. For how many years has the company provided public safety systems? 8. What percentage of your business is focused on public safety systems? 9. Has your company or product being proposed ever been purchased or acquired by another company? 10. How many agencies in the U.S. license the purposed software? 11. How many customers have been with your for over 10 years? 12. How many of your public safety software customers exceed a population of 60,000? 13. How many new customer installations have been implemented in the last 24 months? 14. Has your company ever been involved in a customer lawsuit?

3 DLEC Integrated Public Safety System Augl 16, 2011 Request for Proposals # DLEC Page 3 of How many employees does your company have? Nationwide (total): Dedicated just to software development: 16. Where is your development staff located? 17. Is any product development done overseas or by a third party? 18. What is your current development platform for the purposed software? 19. How many employees are dedicated to data conversion? 20. Do you use overseas or third party data conversion resources? 21. Does the company provide an onsite project management and implementation team? 22. How many employees are dedicated as Project Managers/Trainers? 23. Do you have a 24x7 tech support call center? 24. How many employees are dedicated to technical support? 25. Do you use overseas or third party technical support? 26. How many CAD customers do you have? 27. Who is your largest CAD customer? 28. How many Mobile customers do you have? 29. Who is your largest mobile customer and how many mobile licenses do they have? 30. How many RMS customers do you have? 31. Who is your largest RMS customer? 32. How many FMS customers do you have? 33. Who is your largest FMS customer? 34. How many JMS customers do you have? 35. Who is your largest JMS customer?

4 DLEC Integrated Public Safety System Augl 16, 2011 Request for Proposals # DLEC Page 4 of Does the proposed public safety software system provide seamless integration between CAD, RMS, FMS, JMS, Mobile, and Field reporting applications without the need for batch updates and or data transfers? 37. What is the database architecture? 38. Does your software have built-in ad hoc report writing capabilities or do you require a third party report writing software such as Crystal Reports? 39. Is your company a Certified Microsoft Solution Partner? 40. Is your company an ESRI OEM Business Partner? 41. For what length of time is your proposal valid (minimum 180 days)?

5 DLEC Public Safety System April 1, 2011 Request for Proposals # DLEC Page 5 of 31 Form B: Reference Form Complete a copy of this form for each Contractor and Subcontractor. Add additional rows as needed. 1. Agency Name, Address, Contact, Title, Phone Number, E Mail Approximate Service Area Population Configuration Installed Operational Applications Installation Dates Number of Jurisdictions Served Key Interfaces

6 Request for Proposals # DLEC Page 6 of 31 Form C: Proposed Server Configuration Forms Provide the following information for each required and recommended server. Make additional copies of this form as needed. Server Function (e.g. CAD, RMS Application, RMS Database, Field Reporting, Interface, etc.) Quantity Mfg/Model Processor Type/Speed Main Memory Disk Storage Disk Controller (Types) Multi-media Devices Network Interface Power Supply Backup Media Type/Capacity Operating System Software Recommended Total/Concurrent Users Maximum processor expansion capability (#/Type of processor) Maximum main memory expansion capability Maximum input/output expansion capability Maximum disk storage expansion capability Recommended number of maximum concurrent users Server #1 Server #2 Server #3

7 Request for Proposals # DLEC Page 7 of 31 Form D: Recommended Workstation Hardware Form List recommended minimum specifications for the various workstation hardware components required or recommended for each application component (e.g. CAD, RMS desktop workstations, mobile computers, JMS desktop workstations, etc.). Minimum specifications should include CPU, RAM, hard disk capacity, video display capabilities, operating system and any other application hardware requirements. Make as many copies of this form or add rows as needed. Hardware Description Application Component (RMS, JMS, Field Reporting, etc.) Manufacturer (if applicable) Model/Style Number (if applicable) Specifications

8 Request for Proposals # DLEC Page 8 of 31 Form E: Recommended System Software Form List all of the recommended and required software necessary to operate the Application Software (CAD/RMS/FMS/JMS/Mobile/Field Reporting/Interfaces). Include the manufacturer, version and any hardware specifications. Make as many copies of this form or add rows as needed. Description Manufacturer Version Hardware Specification Requirements Number of Licenses Required

9 Request for Proposals # DLEC Page 9 of 31 Form F: Application Software Module Form Use this form to list all Application software modules provided for each component of the System. Make as many copies of this form or add rows as needed to fully describe the functionality provided by your system, as well as the module and application in which the functionality can be found. Application Module Functionality Provided Version Base or Optional Developer Development Language or Tool Used Operational Status Date First Installed No. of Sites CAD Call Taking Dispatching Unit Management Incident Management Tow Management Call Disposition Mapping BOLO/ATL Messaging CAD System Administration Dispatch Supervisor Support CAD Audit Logs CAD Queries CAD Reporting

10 Request for Proposals # DLEC Page 10 of 31 Application Module Functionality Provided Version Base or Optional Developer Development Language or Tool Used Operational Status Date First Installed No. of Sites Other CAD Functionality (List, adding rows as needed) Mobile Mobile Dispatching Mobile Logon/Logoff Emergency Key Functionality Self-Initiating Dispatch BOLOs/ATLs Mobile Queries Mobile Messaging Mobile Mapping Other Mobile Functionality (List, adding rows as needed) RMS UCR Reporting NIBRS Reporting Master Name Index Master Location Index Master Vehicle Index

11 Request for Proposals # DLEC Page 11 of 31 Application Module Functionality Provided Version Base or Optional Developer Development Language or Tool Used Operational Status Date First Installed No. of Sites Master Organization Index Public Release of Information Case Management Mugshots/ Photo Line-ups Evidence Tracking Sex Offender Tracking Intelligence Narcotics Gangs Pawn Warrants Restraints/ Orders of Protection Civil Service Bicycle Permits Gun Permits Personnel Supplies &

12 Request for Proposals # DLEC Page 12 of 31 Application Module Functionality Provided Version Base or Optional Developer Development Language or Tool Used Operational Status Date First Installed No. of Sites Equipment Inventory Training S.O.P. Management Daily Bulletins Officer Activity Log Crime Analysis Crime Mapping RMS Queries Other RMS Functionality (List, adding rows as needed) Field Reporting Report Writing Field Contacts Citation Generation Report Approval Other Field Reporting Functionality (List, adding rows as needed) JMS Inmate Booking

13 Request for Proposals # DLEC Page 13 of 31 Application Module Functionality Provided Version Base or Optional Developer Development Language or Tool Used Operational Status Date First Installed No. of Sites Inmate Release Mugshots Sentencing Inmate Tracking Commissary Inmate Property Tracking Inmate Alerts and Hazards Inmate Classification Inmate Housing Food Services Medical Services Inmate Accounting Visitor and Mail Tracking Inmate Programs Inmate Incidents Jail Activity Log Other JMS Functionality (List, adding rows as needed)

14 Request for Proposals # DLEC Page 14 of 31 Application Module Functionality Provided Version Base or Optional Developer Development Language or Tool Used Operational Status Date First Installed No. of Sites FMS NFIRS Requirements EMS Requirements Master Indices Case Reporting Case Management Public Release of Information Personnel Supplies & Equipment Inventory Training S.O.P. Management Daily Bulletins Fireman Activity Log Mapping FMS Queries Other FMS Functionality (List, adding rows as needed)

15 Request for Proposals # DLEC Page 15 of 31 Form G: Interface Identification Form Describe Proposer s approach toward and specific experience in supporting each interface. Include any assumptions or constraints regarding successful interface completion. Note whether the interface deployment is operational, under development or not available. Describe services provided and any assumptions regarding working with the interfacing organization to develop the interface. Make a copy of this form for each interface. If a form is not included for an interface, it will be assumed that the Proposer cannot provide that interface. Interface Name: Interface Description: Number of Sites Date Initially Installed Operational Status Direction (one-way, two-way) Language or Tool Used Proposed Approach /Assumptions/Constraints/Services Provided

16 Request for Proposals # DLEC Page 16 of 31 Form H: Training Hours Form Indicate the on-site and off-site training hours for application software training, system software training, and hardware training that are included in this proposal. Provide a thorough description of the training, the recommended number of persons for the class, and the personnel expected to attend the training. Additionally, identify any optional training. The Proposal must reflect the training hours proposed in this table, as well as any separately priced optional training. Make as many copies of this form or add rows as needed. Description of Training Recommended Number of Participants Prerequisites Personnel Expected to Attend Training On-Site Hours Off-Site TOTALS:

17 Request for Proposals # DLEC Page 17 of 31 Form I: Hardware Form As indicated in the Hardware and System Software Scope of Services, the Proposer will supply all necessary server hardware and system software to ensure that the application software provided by the Proposer will perform at its optimum capabilities for DLEC users. DLEC and DLEC agencies will provide all workstation and peripheral hardware. It is the expectation of DLEC that the proposed pricing for all hardware and system software will be highly competitive and consistent with State of Iowa vendor agreements. DLEC considers servers as commodities and typically acquires such standard devices at a significant discount. As such, DLEC reserves the right to purchase hardware from sources other than the Proposer. Use this form to list all hardware that the Proposer will include with the system (exclude installation and freight). Make as many copies of this table or add rows as needed to ensure all costs are included. Component Description Make/Model, Part # Qty Total Purchase Annual Maintenance Total :

18 Request for Proposals # DLEC Page 18 of 31 Form J: System Software Form Use this form to list all system software being proposed for the System. All software included in the System Software Form must be detailed individually in this form. Make as many copies of this table or add rows as needed to ensure all costs are included. Description Release/Level Annual Maintenance Total :

19 Request for Proposals # DLEC Page 19 of 31 Form K: Application Software Form Use this form to identify costs associated with each module included in the system. This form is divided into seven (7) tables and each must be completed. s for each module must be individually detailed to be considered responsive. In addition, the total Application Software must be provided below. Make additional copies of each table or add rows as needed to ensure that all costs are provided for all Application software.

20 Request for Proposals # DLEC Page 20 of 31 Table 1: CAD Application s CAD Application Component Package Name Number of User Licenses Package Customization Modification Total Annual Maintenance CAD Subtotal:

21 Request for Proposals # DLEC Page 21 of 31 Table 2: Mobile Application s Mobile Application Component Package Name Number of User Licenses Package Customization Modification Total Annual Maintenance Mobile Subtotal:

22 Request for Proposals # DLEC Page 22 of 31 Table 3: Law RMS Application s RMS Application Component Package Name Number of User Licenses Package Customization Modification Total Annual Maintenance Law RMS Subtotal:

23 Request for Proposals # DLEC Page 23 of 31 Table 4: Field Reporting Application s Field Reporting Application Component Package Name Number of User Licenses Package Customization Modification Total Annual Maintenance Field Reporting Subtotal:

24 Request for Proposals # DLEC Page 24 of 31 Table 5: JMS Application s JMS Application Component Package Name Number of User Licenses Package Customization Modification Total Annual Maintenance JMS Subtotal:

25 Request for Proposals # DLEC Page 25 of 31 Table 6: Interface s Interface Number of User Licenses Package Customization Modification Total Annual Maintenance Interface Subtotal:

26 Request for Proposals # DLEC Page 26 of 31 Table 7: Other Module/Component s Module/Component Package Name Number of User Licenses Package Customization Modification Total Annual Maintenance Other Subtotal:

27 Request for Proposals # DLEC Page 27 of 31 Table 8: Total Application Software Total CAD Application (From Table 1) Total Mobile Application (From Table 2) Total Law RMS Application (From Table 3) Total Field Reporting Application (From Table 4) Total JMS Application (From Table 5) Total Interface (From Table 6) Total Other Module/Component (From Table 7) Total Application Software Total One-Time Total Annual Maintenance

28 Request for Proposals # DLEC Page 28 of 31 Form L: Implementation Form Use this form to describe and list all other costs that would be associated with implementation of your System. s not identified will not be accepted in a final Contract. Make additional copies of this form or add rows as necessary to include all costs. Item Installation of Hardware/Software/Applications System Integration of Hardware/Software/Applications Project Management of Hardware/Software/Applications Training of Hardware/Software/Applications Out of Pocket Expenses (Travel, Per Diem, etc.) Other: (describe) Total Implementation s:

29 Request for Proposals # DLEC Page 29 of 31 Form M: Optional s Use this form to describe and list all optional cost items that could be associated with implementation of the System. Where applicable, identify the section of the Proposal that refers to the listed optional item. Optional Items Proposal Section Reference Total Optional s:

30 Request for Proposals # DLEC Page 30 of 31 Form N: Total One Time Form Provide a summary of all one-time costs for the proposed System. Any subtotals carried forward to this page should agree with the corresponding detail pages. Hardware System Software Application Software Implementation Item One Time Total Not To Exceed One Time (Excluding Options) Subtotal One Time (Options) Total Not To Exceed One Time (Including Options)

31 Request for Proposals # DLEC Page 31 of 31 Form O: Recurring s Summary Form Use this form to provide a summary of all recurring costs for the proposed System. Any subtotals carried forward to this page should agree with the corresponding detail pages. Hardware Maintenance System Software Maintenance Item Recurring Application Software Maintenance Other Recurring s Total Annual Recurring s (Excluding Options) Subtotal Recurring s (Options) Total Annual Recurring s (Including Options)