Edusec. A Complete College Management System Version 3.0

Transcription

1 Edusec A Complete College Management System Version 3.0

2 EduSec College Management System: Overview: EduSec is an integrated College management system that provides a bird s eye view of the entire education business process information. EduSec brings you the management information system of all administrative processes, staff performance, students performance, functional efficiencies, and revenue and asset management at your fingertips and makes decision making a lot more effective and easier than ever before. In a nutshell, EduSec synergizes your education institution management by simplifying and automating processes and addressing the needs of all stakeholders. EduSec Features List EduSec has a suite of selective modules exclusively tailored to the needs of education industry and also support seamless integration with prominent products like Moodle and Tally. EduSec is engineered and designed considering all major management functions and routine processes within education sector. With the use of EduSec, staff can be more accountable as it helps to know the performance of each department in just few seconds. Almost all department s within education industry (e. g. admission, administration, time table, examination, HR, finance etc) can be synchronized and accessed. EduSec helps to assign the responsibilities to employee staff and can reduce time wastage and can speed up the administrative functions. EduSec can easily bridge the gap between faculties and parents by allowing parents online access to view child s progress, attendance, grades etc. Core functions like admissions & fees, time table & attendance, exam & placement management, alumni, SMS & notifications, HR and payment, library and hostel, in short entire range of university functions can be well performed by EduSec. Single Sign-on EduSec Integration Moodle Integration Koha Integration Multiple College Management Create and manage multiple colleges /institutes with complete details. Student Information Detailed student (current, formal, detained, alumni members) profile with photo and documents i.e. LC, mark sheets etc. Student login details Extracting entire information to different formats e.g. excel, pdf Highly customizable & search driven report for a student information

3 Employee Information Entire employee (teaching / non teaching) profile with photo and documents e. g. ID proof, driving license Employee login details Extracting information to different formats e. g. excel, pdf Highly customizable & search driven report for a student information Course Management Create and manage courses being offered Map courses to a degree and assign subjects to a course Define syllabus, books and other information relevant to a course Students enrolment to a course Faculty Feedback Manage assignments and assessment Communication tools including chat, discussion board Fees Management Create and manage fee types, frequency, late fees, waiver, concession, scholarship, installments. Generate individual student fee-card. Manage student payments and receipts. Track cheque return from the bank Generate reports pertaining to fees collections, late payments, special fees, cheque return, and student outstanding amount. Payment related reminders and alert messages on daily, weekly, monthly, quarterly bases for groups or individuals. Online payment forms for authorized banks to collect fees on behalf of institution Real time updates of fees collected and payment status. Ability to link this module to your existing accounting system for seamless integration with your accounts department. Timetable Management Create and manage timing schedule for faculty, classes and resources i.e. boardrooms, auditorium. Automatic timetable generation for students. Graphical representation of timetables. Attendance Management Recording of students attendance for each course studied during tenure at collage Monthly attendance report and student wise attendance report. Ability to integrate smart card, camera and bio-metric devices for student attendance.

4 HR & Payroll Create and manage salary sheet with TDS, PPF and Tax information Manage employees time sheet, attendance and leave Manage visiting/temporary faculty and staff members Manage employee performance review Ability to link payroll information with accounting system. Ability to integrate biometric devices / smart cards for employee attendance Alumni Management Create and maintain complete details of alumni with photo. Real time communication with and among alumni via messages boards, SMS, s. Jobs/ vacancies can be posted by Alumni for the benefit of all the other Alumni or for the graduating batch on campus Ability to search other profiles by different parameters such as first name, head name, company, graduation year etc. Parent Management Parents can login online to see information about their ward performance, attendance, collage news, events and reminders. System can send s and / or SMS to parents to convey important communication e.g. their children performance, attendance, collage news, events, payment reminder etc. Ability of parents to create inquiry online Document & Certificate Management Certificates and Documents Management Students and employees can upload various documents e.g. passport, pan card, license Students and employees can request different certificates. e. g. referral certificate, experience certificate, graduation certificate Print individual or bulk certificates/ documents directly on collage stationery on pre-defined format System can generate and /or certain documents / certificate at the time o admission and graduation. The list of documents can be configured for the collage for such cases. Exam Management Create and manage exam schedule Book various facilities and resources for examination and / or SMS exam timetable with seating arrangements to students and parents.

5 Facility Management Create and manage infrastructure details for building, floors, rooms, phones, desks etc Facility maintenance requests can be created by staff or students Detailed facility occupancy report e.g. students seating arrangements during examinations / classroom sessions Monthly / yearly facility maintenance report. Placement Management Maintain detailed records of students participated in placement events. Create and maintain collage and students profiles which can be viewed by potential recruiters Real-time communication with the students via message boards, SMS Transport Management List of routes along with stoppages applicable at a particular site. List of vehicles along with the driver associated and route mapped for a date range Vehicle maintenance Report List of students availing transport services for a site along with from date and to date GPRS integration to produce reports on actual travel of the vehicle. Easy integration with (VTS) vehicle tracking system via RFID so students movements (from in and out of bus, exact location etc) can b e efficiently tracked. Admission Management Managing admission inquiries Managing entrance exams and hurdles Online applications forms Introductory mail and SMS can be sent Report on actual sales, out of total inquiries Hostel Management Create and managing details about hostels within collages. Maintaining details about facilities and resources e.g. number of rooms, room type, warden, manager, etc. Room check-in and check-out Management Ability to link hostel management with student information system, attendance management and fees management module. Reports generation for hostel occupancy and other related reports Dashboard News, notifications and messages Events Calendar User specific graphical charts

6 SMS / Integration SMS and s can be configured to be sent to parents, students and employees for various purposes. Maintain SMS / information being sent from system. Event Management Create events and register attendees using on-site functionality Graphical event calendars where attendees can easily find your upcoming events and sync them with their calendar. External Integration Successful integration with Moodle proven e-learning solution. Easy integration with Tally incredibly famous accounting and finance solution Technology used: Open source computer application development language like PHP, Advance Graphical user interface like YII frame work is used to develop this application software. MySQL is powerful backend database capable to grow up to large scale to accomplice the future requirements too. Client side interface is Web browser like Microsoft Internet Explorer, Google Chrome, Firefox etc. used from any os like Window, Linux, Mac os or even smart phone. Multi user capable this software can configure to access boundary less geography. OS platform is Centos Linux which is most secured, virus free and robust, scalable and free to use license. Hardware Requirement: One entry level server, core2due or quod core, processor, 180 GB HDD, RAID 1/5, 1GBPS LAN. Existing Linux Server used, not require to purchase new. Our Clientele: Ahmedabad institute of Technology Gokul Technical Campus Fibre2fashion.com SAL institute of technology and engineering research What our client speaks: Using EduSec we brought all our college processes online with required security and meeting all the mandatory and regulatory requirements. - Mr maulik,director Ahmedabad institute of Technology

7 we have had few bad experiences for the right college management solution but when we tried EduSec,it was just great experience.edusec helped us governing all our processes smoothly. - Mr Rupesh Vasani,Principal SAL institute of Technology Rudra Softech, 1st floor Geeta Ceramics, Opp. Thakkar Nagar BRTS station, Thakkar Nagar, Ahmedabad Website: info@rudrasoftech.com Contact: (+91) Thank you