Health Authority Abu Dhabi. REQUEST FOR PROPOSALS For. Supply & Installation of Office furniture for Western Office, WR Mortuary & HAAD Building

Transcription

1 Health Authority Abu Dhabi REQUEST FOR PROPOSALS For Tender # no: 04 /G /HAAD/ PT/2010 Bid issue date: February 22,2010 Deadline for submission of proposals: March 14,2010 Last date for collecting tender documents : March 08,2010 Last Date for conducting site visits to bidders: March 09, / 35

2 Tender # no: 04 /G /HAAD/ PT/2010 for AL Ain Office Dear Sir, With reference to the above mentioned subject, HAAD invites you to submit your proposal for the following items and according to the requirements and conditions stated here in this bidding document. Tender Contents : 1. Schedule 1 Tendered Items 2. Section A Instructions to bidders 3. Annex 1 Technical Specifications Schedule 1- Tendered Items: Ser Item Description QTY 1 Desk As per attached Annex 1 12 Unit Price (AED) Total Price (AED) 2 Desk Chair As per attached Annex Visitor Chair As per attached Annex Book Case As per attached Annex Coffee Table As per attached Annex Meeting Table As per attached Annex Meeting Table Cabinets As per attached Annex Drawer metal Cabinet As per attached Annex Sofa As per attached Annex Open Metal Shelves As per attached Annex * Per meter 11 Coffee table As per attached Annex VIP Desk As per attached Annex VIP Desk Chair As per attached Annex VIP Visitor Chair As per attached Annex / 35

3 15 Side Cabinet As per attached Annex Coffee Table As per attached Annex VIP meeting table As per attached Annex VIP meeting table Chairs As per attached Annex Sofa (One Set) As per attached Annex Wall Cabinet As per attached Annex * Per meter 21 VIP meeting Table As per attached Annex Curtains As per attached Annex * Per meter 23 Work stations As per attached Annex Mortuary Desk As per attached Annex Mortuary Chair As per attached Annex Sofa As per attached Annex Mail Desk As per attached Annex Mail Cabinet As per attached Annex 1 1* 29 Desk As per attached Annex 1 10 * The Quantity will be decided based on the actual measurements to be taken by the bidder on the delivery sites at following locations (western Region Office and WR mortuary in Madinet Zayed HAAD building Al Ain Mortuary). Bidder should quote for prices and quantities based on the actual measures to be take at sites during the submission period. 3 / 35

4 Section A- Instruction to Bidders 1. Each submitted proposal must comprise a Technical offer and a financial offer, each of which must be submitted separately. Each Technical offer and financial offer must contain one original, clearly marked "Original", and one copy, marked "Copy". 2. Site Visit: For items no. ( ) it shall be the bidder s responsibility to pay visit to the final destinations specified herein this RfP to take actual measures for those items and prepare his quote accordingly. For coordinating for site visits please call: Mr. Ahmed Hati Tel: Mobile: The HAAD reserves the right to cancel the tender without giving any reasons. 4. Offers must be unconditional. 5. Bid Bond of 5% of the total proposal value that exceeds 50,000 AED should be included in the technical offer. The bond shall be unconditional, issued from one of UAE banks, valid for 120 days starting from the closing date of proposal submission, stating the tender no. and subject and addressed to the Health Authority Abu Dhabi. 6. Make sure that our reference number (Tender#) is on all documents, envelopes, packages and correspondence that you submit to us. 7. As the required items herein this tender should be matched in design, color and material, Bidders may quote to all or any of the tendered items. 8. Bidder must quote for items matching in color and design together. 9. Bidders must ensure that all submitted offers are either typed or written in ink and signed in ink by an authorized representative authorization power of attorney must be attached and stamped with the supplier s stamp on every page. 10. Suppliers should submit copy of the valid trade license. 11. Deadline for receiving proposals in closed envelopes is on March 14,2010 at 02:00 pm by recorded delivery (official postal service) or hand delivery directly to the following address: Mr. Ali Al Mazrouei Head, Corporate Support Services Att: Mr. Moinudeen Zayed Procurement Officer Health Authority Abu Dhabi Procurement & General Services Section 2 nd floor 12. In case of any clarifications required, please contact Ms. Dina Mohsen Procurement Officervia dkhaled@haad.ae or fax on Proposal Contents: Technical Offer 1. Letter of Submission accepting the RfP terms and conditions. 2. List of the offered items (including country of origin, warranty delivery period and detailed specifications) 3. NO Prices or price indication should be included in the technical proposal. 4 / 35

5 4. Original Manufacturer Catalogues showing compositions and color codes of the offered items 5. Copy of valid trade license and registration in the chamber of commerce 6. Samples of leather or fabrics were applicable. Financial Offer a. Prices shall include delivery and full installation of the offered items at the final destination stated in this RfP b. Each item must be individually (unit) priced (separately) and totaled. c. All prices must be in the official UAE currency (Dirham). d. Prices of goods and/or services should be fixed (final) by the bidder and prices cannot be recalled after the bid closing date. Offers are irrevocable and valid for 120 days as of the date of submission. e. Any offers submitted with a price variation clause will be treated as failing to meet tender conditions and may be rejected at the discretion of the HAAD. f. Unless otherwise specified in the tender documents, all prices are CIF. If extra shipping charges are to be included, these charges must be listed separately. g. If the bidder wishes to offer certain discounts, the terms of the discounts must be clearly outlined in the offer. GENERAL CONDITIONS In case of award: the winning bidder (s) will be fully responsible to deliver & fix items to HAAD s specified delivery destinations where risk will not pass until items are fixed inside their places as advised by HAAD. Any cost of transportation or insurance or any other cost prior to delivery & fixing shall be borne by the bid winner (s). Time of delivery is expected to be from one to three weeks from the notification of award. Warranty on all items shall be for three years against any defects (i.e.: manufacturing, fit for purpose and design). All items are subject to decrease or increase of 20% on each item at the awarding stage with no change in quoted prices. All offered items should match in color, design and style and make. Awarded bidder will submit a performance bond with an amount of 10% of the total awarded items to be valid until the end date of the warranty period. Performance bond should be submitted within 5 days of notification of award. HAAD reserves the right to award the tender as a whole or partially to one or more bidders dependant on the received proposals and awarded bidder/s will be obliged to accept the awarding notifications with the awarded items else the bid bond will be forfeited. Tendered Items shall be delivered to the following locations : o Health Authority Abu Dhabi (HAAD) main building located at Air port road. o Western Region Office and Western Region Mortuary located in Madinet Zayed. o Al Ain Mortuary 5 / 35

6 PENALTIES: All ordered items (including the quantities ordered per item) not delivered by the expected delivery date or delivered defected items that are not replaced timely will be investigated and the supplier will be penalized. The penalty for late delivery or failure to replace defected items is set at 2.5% of the total cost of undelivered item(s) per week or part of a week for up to four (4) weeks (Maximum penalty is 10%). Purchase Orders (PO) may be cancelled (partially or totally) if items are not delivered exactly as specified on the purchase order (items with shipping errors or defects as described above will not be accepted), or if items (including the quantities ordered per item) are not delivered on time by their expected delivery date. The supplier will not be exempt from paying the penalty fees up-to-the-date of PO cancellation. HAAD reserves the right to cancel undelivered or defected items past their expected delivery date and order the same item(s) or an equivalent item(s) from an alternative supplier, as the case may be. In case of cancelation due to the first supplier failure to deliver on time or delivery defected items, the first supplier will be charged any extra price difference that was paid to the second supplier plus 10% of the price of the undelivered/cancelled/defected item(s) as an administrative fee. If the cancelled item is dependent on other ordered items (from the same supplier) or vice versa and a decision is made to order an alternative item, all related items will be cancelled as well. For Purchase Order that exceeds the amount of 50,000 AED. Performance bonds/guarantee is requested on the Purchase Order, suppliers must submit Performance bonds or else the Bid bonds submitted by the supplier will be forfeited to the HAAD. HAAD may elect to enter into contract with the winning bidder (s) instead of issuing of PO or issue a standard PO enclosing terms & conditions. In case HAAD elects to enter into contract with the winning bidder (s), the contract will be in accordance with HAAD s standard contract form. 6 / 35

7 ANNEX 1 TECHNICAL SPECIFICATION OFFICE FURNITUR FOR HAAD & ALIN OFFICE Item Name. Desk Item no.: 1 Quantity: 12 Requirement Fulfilled 1.1 (L)Shape desk: aprox. dimensions:160 cm (L) 160 cm (D) x 80 cm (H) 1.2 Desk to be made of MDF laminated finishing cherry or beach color 1.3 Closed from front 1.4 Consist of 3 drawers unit 1.5 Item must be made of high quality solid wood or MDF scratch free. Yes No 7 / 35

8 Item Name. Desk Chair Item no.: 2 Quantity: 25 Requirement Fulfilled 1.1 High back Swivel chair padded and covered with leather or fabric Yes No 1.2 Black colour 1.3 Tilt, Gas lift 1.4 Visitor chair same high back chair model and color 1.5 Seat and backrest, with armrest. 1.6 On wheels 8 / 35

9 Item Name. Visitor Chair Item no.: 3 Quantity: 20 Requirement Fulfilled 3.1 High Back Chair model and color item no. 2 Yes No 3.2 Without wheels 9 / 35

10 Item Name. Book Case Item no.: 4 Quantity: 15 Requirement Fulfilled 4.1 Approx. dimensions: 90 cm (L), 40 cm (D), 200 cm (H) Yes No 4.2 Made of MDF laminated finishing cherry or beach color 4.3 Wooden/glass door 4.4 Same desk model and color 10 / 35

11 Item Name. Coffee Table Item no.: 5 Quantity: 20 Requirement Fulfilled? 5.1 Round coffee table with tempered frosted glass on top, wooden or stainless steel base 5.2 Size: Dia 60 X 45 cm (H) Yes No 11 / 35

12 Item Name. Meeting Table Item no.: 6 Quantity: 1 Requirement Fulfilled? 6.1 Approx. dimensions: 400 cm (L), 120 cm (D), 80 cm (H) Yes No 6.2 Made of MDF laminated finishing cherry or beach color 12 / 35

13 Item Name. Meeting table Chairs Item no.: 7 Quantity: 14 Requirement Fulfilled? 7.1 Low back Swivel chair padded and covered with leather or fabric 7.2 Color will be chosen by HAAD 7.3 Tilt, Gas lift Yes No 13 / 35

14 Item Name. Drawers Metal Cabinet Item no.: 8 Quantity: 10 Requirement Fulfilled? 8.1 High grade thick gauge steel structure Yes No 86.2 Full height, 4 drawers cabinet 8.3 With quality cabinet opining handles 8.4 Approx. dimensions: 60 cm (D), 45 cm (W), 130 cm (H) 8.5 Durabel powder coat finish 8.6 Central locking system with two keys 8.7 Drawer capacity for regular foolscape suspension files 8.8 Good quality metal recessed full length hadles for each drawers 8.9 Smooth sliding with high quality rollers 8.10 Preferred color : Gray, Light Beige 14 / 35

15 Item Name. Sofa Item no.: 9 Quantity: 25 Requirement Fulfilled? 9.1 Single seater, Approx. dimensions: 82 cm (D), 90 cm (W), 95 cm (H) 9.2 It should be padded with durable and very comfortable high quality foam that will retrace immediately when seater is off. 9.3 It must be of wooden frame. Padded and covered with fabric 9.4 Cushion fabric cover should be of a material suitable for washing machine, stain, non shrinkable 9.5 Original manufacturer catalogues showing composition, color codes & reference list Yes No 15 / 35

16 Item Name. Open Metal shelves Item no.: 10 Quantity: * Requirement Fulfilled? 10.1 High Quality Steel, fittings and hooks. Yes No 10.2 Design Range should not be limited Unit Size : 90 cm (W) x 60 cm (D) x 200 cm (H) 10.9 Metal shelves and sides electrostatic painted to support heavy books and files, Fixing and Fitting 10.5 Metallic hooks fitted with 5 cm distance interval Measurement to be done by the supplier on the site Complete work should be done within a week 10.8 High Quality Steel, fittings and hooks. 3. Supplier must pay a site visit to the sites stated herein this RfP to take actual measurement. * The Quantity will be decided based on the actual measurements to be taken by the bidder on the following locations (western Office HAAD building WR mortuary) 16 / 35

17 Item Name. Coffee Table Item no.: 11 Quantity: 10 Requirement Fulfilled? 11.1 Same as desk model and color Yes No 11.2 Size: 60 X 60 X 45 cm (H) 17 / 35

18 Item Name. VIP Desk Item no.: 12 Quantity: 1 Requirement Fulfilled 12.1 (L)Shape desk: aprox. dimensions:240 cm (L) 100 cm (D) x 80 cm (H) 12.2 Desk to be made same or similar to wood color as per fixed wooden cladding at the room, with or without leather padding at top Closed from front 12.4 Consist of at least 3 drawers unit 12.5 Side table with optimum storage cabinet 12.6 Item must be made of high quality solid wood or MDF scratch free. Yes No 18 / 35

19 Item Name. VIP Desk Chair Item no.: 13 Quantity: 1 Requirement Fulfilled 13.1 High back Swivel chair padded and covered with leather or fabric Yes No 13.2 Color will be chosen by HAAD 13.3 Tilt, Gas lift 13.4 Same as visitor chair model and color 13.5 Seat and backrest, with armrest On wheels 19 / 35

20 Item Name. VIP Visitor Chair Item no.: 14 Quantity: 4 Requirement Fulfilled 14.1 Same as desk chair model and color Yes No 14.2 Without wheels 20 / 35

21 Item Name. VIP Side Cabinet Item no.: 15 Quantity: 3 Requirement Fulfilled 15.1 Approx. dimensions: 240 cm (L), 40 cm (D), 80 cm (H) Yes No 15.2 Same as desk model and color 15.3 Wooden/glass door 15.4 Item must be made of high quality solid wood or MDF scratch free 21 / 35

22 Item Name. VIP Coffee Table Item no.: 16 Quantity: 10 Requirement Fulfilled? 16.1 Same as desk model and color Yes No 16.2 Size: 60 X 60 X 45 cm (H) 3. Catalogue of all proposed items should be submitted in the technical offer 4. Samples of leather or fabric to be submitted in the technical offer where applicable 22 / 35

23 Item Name. VIP Meeting Table Item no.: 17 Quantity: 1 Requirement Fulfilled? 17.1 Meeting table to be made same or similar to wood color as per fixed wooden cladding at the room, with or without leather padding at top Approx. dimensions: 400 cm (L), 120 cm (D), 80 cm (H) 17.3 Provided with electrical and IT connections and sockets 17.4 Item must be made of high quality solid wood or MDF scratch free. Yes No 23 / 35

24 Item Name. VIP Meeting Table Chairs Item no.: 18 Quantity: 18 Requirement Fulfilled? 18.1 High back Swivel chair padded and covered with pure leather Yes No 18.2 Color will be chosen by HAAD 18.3 Tilt, Gas lift 24 / 35

25 Item Name. Sofa Item no.: 19 Quantity: One set Requirement Fulfilled? 19.1 (6) Single seaters, and (3) three seaters Yes No 19.2 It should be padded with durable and very comfortable high quality foam that will retrace immediately when seater is off It must be covered with pure leather 19.4 Cushion fabric cover should be of a material suitable for washing machine, stain, non shrinkable 19.5 Original manufacturer catalogues showing composition, color codes & reference list 25 / 35

26 Item Name. Wall Cabinet Item no.: 20 Quantity: -----* Requirement Fulfilled 20.1 Size and design to be confirmed by site visit measurements Yes No 20.2 Same as desk model and color 20.3 Wooden/glass door 20.4 Item must be made of high quality solid wood or MDF scratch free. 3. * The actual size will be decided based on the actual measurements to be taken by the bidder on the sites stated herein this RfP. 26 / 35

27 Item Name. VIP Meeting Table Item no.: 21 Quantity: 1 Requirement Fulfilled? 21.1 Round meeting table to be made same or similar to wood color as per fixed wooden cladding Approx. Dia 120 X 80 cm (H) 21.3 Item must be made of high quality solid wood or MDF scratch free. Yes No 27 / 35

28 Item Name. Curtains Item no.: 22 Quantity: * ITEM SUPPLY AND INSTALLATION OF CURTAIN NO. 22 CURTAIN 22.1 Roller Blinders, shades with pinpoint precision, just by pulling the control loop High Quality, HEAVY DUTY ALUMINIUM rails NOT STEEL 22.3 Each rail is to be supplied with at least 2 draw rods Please supply specifications/brochure and sample Blinders sized to be confirmed by site visit measurements Measurement to be done by the supplier on the site Must be manufactured from permanently FLAME RETARDANT FABRIC To comply (BS/M1/DIN) if you are quoting to a different standard you Must state so, and include a copy of the standard Original manufacturer catalogue showing composition, color codes & Reference list A certificate of fire retardancy from the manufacturer must accompany your quote specifying that the facing, lining and header are permanently flame retardant Each offer should have a unique (manufacturer & Country of Origin), any other samples/offers with differences in any one of these marks will not be considered ALL CERTIFICATES related to FR & Country of Origin MUST be provided from the respective U.A.E. EMBASSIES Install a sample of finished curtain for approval and wash testing, if you are chosen as the preferred supplier Provide 1 square meter of facing fabric, 1 square meter of lining and 1 meter length of header material, if you are chosen as the preferred supplier Supplier should provide washing instructions along with the invoice Vacuuming the newly fixed curtains WARRANTY: (5) Years (service and parts) COMPLY YES/NO 3. *Supplier must pay a site visit to the locations stated herein this RfP to take actual measurement. In addition to the mail room in ground floor. 28 / 35

29 Item Name. Work Stations Item no.: 23 Quantity: 12 SUPPLY & INSTALLATION OF OFFICE FURNITURE Item No Description Qty Comply Yes/No 23.1 WORKSTATION PANEL HEIGHTS: (main) from 165cm to 180cm H WORKTOP & PEDESTALS: 160cm x 160cm x 60 80cm DEPTH each, bottom of MDF or chipboard is undercoat laminate cherry/beach color, round end LEGS: Metal adjustable leg and can be used in any floor CABLE MANAGEMENT: Special power dock( 4 power ) will be provided for wire management, special cut on the work /panel surface shall be provided SUSPENDED CABINET: Structure made of metal, finished with epoxy powder coated, slide door with lock & special metal handles SUSPENDED SHELF: Structure made of metal, finished with epoxy powder coated ACCESSORIES: (3) Accessories & Keyboard tray General Obligation Conditions 1 Warranty: (3) Years (Service and Parts) 2 INSTALLATION: all furniture installed must be by the manufacturer s engineers after approved it by the HAAD Procurements & General Service Section. 29 / 35

30 Item Name. Mortuary Desk Item no.: 24 Quantity: 2 Requirement Fulfilled 24.1 Same size, model of the desk available in Abu Dhabi Mortuary Yes No 24.2 Desk to be made of Stainless steel 24.3 Closed from front 24.4 Consist of 3 drawers unit and top cabinet 30 / 35

31 Item Name. Mortuary Chair Item no.: 25 Quantity: 2 Requirement Fulfilled 25.1 Same size, model of the chair available in Abu Dhabi Mortuary Yes No 25.2 On wheels 25.3 Tilt, Gas lift 25.5 Seat and backrest, with armrest. 31 / 35

32 Item Name. Sofa Item no.: 26 Quantity: 3 sets Requirement Fulfilled? 26.1 (2) Single seaters, (1) double seaters and (1) three seaters Yes No 26.2 It should be padded with durable and very comfortable high quality foam that will retrace immediately when seater is off It must be covered with pure leather 26.4 Cushion fabric cover should be of a material suitable for washing machine, stain, non shrinkable 26.5 Original manufacturer catalogues showing composition, color codes & reference list 32 / 35

33 Item Name. Mail Desk Item no.: 27 Quantity: 1 Requirement Fulfilled 27.1 Desk: aprox. dimensions:160 cm (L) 60 cm (D) x 80 cm (H) Yes No 27.2 Desk to be made same or similar to wood color of the reception Closed from front 27.4 Consist of at least 3 drawers unit 27.5 Item must be made of high quality solid wood or MDF scratch free. Samples of leather or fabric to be submitted in the technical offer where applicable 33 / 35

34 Item Name. Mail Cabinet Item no.: 28 Quantity: One * Requirement Fulfilled 28.1 Space for the mail cabined is L200 cm, H252 cm, D45cm Yes No 28.2 Same as desk model and color 28.3 Open no need for wooden/glass door 28.4 Item must be made of high quality solid wood or MDF scratch free. 3. * The actual size will be decided based on the actual measurements to be taken by the bidder on HAAD building 34 / 35

35 Item Name. Desk Item no.: 29 Quantity: 10 Requirement Fulfilled 29.1 (L)Shape desk: aprox. dimensions:180 cm 200 cm (L) 160 cm (D) x 80 cm (H) 29.2 Desk to be made of MDF laminated finishing cherry or beach color 29.3 Closed from front 29.4 Consist of min 3 drawers unit 29.5 Item must be made of high quality solid wood or MDF scratch free. Yes No Samples of leather or fabric to be submitted in the technical offer where applicable 35 / 35