PRESENTED BY: Procurement and Contracts Division M/WBE Office Technology Management Division
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1 PRESENTED BY: Procurement and Contracts Division M/WBE Office Technology Management Division 1
2 Introductions Procurement Overview Solicitations esupplier Supplier Diversity M/WBE Program IT Projects Questions and Answers 2
3 INTRODUCTIONS 3
4 Centralized Procurement IT Products and Services All Goods, Services, Construction, and Professional Services Support for all using agencies within the City 4
5 2,152 Purchase Orders 712 Term Contracts 33,361 Contract Orders $186M Purchasing Spend 5
6 INFORMAL SOLICITATIONS: 1. Request for Quotation equote FORMAL SOLICITATIONS: 1. Invitation for Bid (IFB) 2. Request for Proposal (RFP) 3. Request for Qualification Statement(RQS) 4. Invitation to Negotiate (ITN) 6
7 esupplier Supplier Registration and Notification Website Newspaper Procurement Bulletin Board 7
8 OBTAIN SOLICITATION INFORMATION Documents are available for download from esupplier website: esupplier.cityoforlando.net/vendor/common/default.aspx Only contact the Procurement and Contracts Division during the solicitation process The supplier is responsible for ensuring that they have obtained all solicitation information prior to and after the scheduled opening date 8
9 NOTIFICATION OF UPCOMING BIDS AND PROPOSALS Register with esupplier List Company and Commodity Information Keep Information Up-to-Date Read Terms of Use Disclaimer 9
10 10
11 11
12 12
13 13
14 Procurement and Contracts Website Click CTRL+F To Search Sort Columns Help Tab for additional information cityoforlando.net/fin/termcontracts 14
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16 esupplier: esupplier.cityoforlando.net/vendor/common/default.aspx TERM CONTRACTS: cityoforlando.net/fin/termcontracts MBE/WBE CERTIFICATION: cityoforlando.net/mwbe/certification/ 16
17 Register on esupplier One-on-One Meetings By appointment Supplier Kiosk Pre-Bid Meetings Training Seminars/Outreach 17
18 18
19 Effective January 1, 2014 Certified by State of Florida Department of Management Services Principal place of business in Orange, Lake, Seminole or Osceola counties Bids and Quotes: preference scale Other solicitations: 2% of the scoring points 19
20 20
21 The M/WBE Program was established in 1983 to increase the opportunity for minority and women owned businesses to participate in City Procurement Chapter 57 Article II & III 18% MBE Participation 6% WBE Participation 21
22 The M/WBE Office is committed to constantly refining our processes and procedures that will enable minority and women-owned businesses to participate on City contracts at a level that represents their availability in the Industry. The City of Orlando views the development of minority and women-owned business enterprises as an important part of the continuing development of the community. Therefore, it is a continuing goal of the City of Orlando to actively pursue minority and women-owned business enterprises to take part in contracting activities. 22
23 M/WBE Certification M/WBE Internet Directory Mediation and Conciliation Services Contract Compliance Investigations Referral Service for Technical/Financial Assistance Advocacy 23
24 Initial Certification ( 1 Year) Re-Certification ( 2 Years) Certification Workshop 2 nd Monday of every Month Disney Entrepreneur Center 24
25 M/WBE Directory Increase subcontracting/sub-consulting opportunities Gives advantage of being selected as a subcontractor/sub consultant on City s projects in support of the City of Orlando s goals. 25
26 Make a good faith effort to meet their commitment to Chapter 57 Article II & III 18% MBE Participation 6% WBE Participation Work as a team with selected M/WBE Firms on City s Projects Provide accurate and timely monthly reporting on The City s online monitoring system (B2GNow) 26
27 Work as a team with the Prime Contractors to achieve the desired goals for the City s projects Assist us in achieving accurate reporting for City s projects. Review and respond in an accurate and timely manner the payments reported by the Prime Contractors on the City s online monitoring system (B2GNow) 27
28 Use certification as a marketing tool Get to know Prime contractors Get to know the Purchasing Agents/Project Managers Be persistent Attend Pre- Bid/Pre-Proposal Meetings Send out letters of introductions to Prime Network Verify contact information in M/WBE Directory 28
29 MBE Official: Kevin Walsh (407) Certification: Gina Bernard (407) Construction: Byron Raysor (407) Professional Services: Rene Carcamo (407) Goods & Services: Dawn Chin Shue (407)
30 30
31 The Technology Management Division s (TMD) mission is to plan and provide efficient, reliable and innovative solutions to City departments, as well as citizens, business partners and outside agencies. 31
32 TMD leads strategic planning of information/communications technology by aligning citywide IT planning, policies, procedures, personnel and budgeting with the leadership of the Chief Information Officer (CIO). 32
33 Design and Architecture Infrastructure Systems and Applications Information Security Systems Integration and Development Geographic Information Systems (GIS) IT Project and Portfolio Management Vendor and Contract Management 33
34 Infrastructure Refresh: Network and PC refresh Operational Sustainability: Support legacy application and systems Professional Services to augment staff for operational needs Professional Services to augment staff for major projects 34
35 PC Replacement Family Parks and Recreation Camera Project Computer Aided Dispatch System Replacement Departmental Economic Development System Replacement 35
36 36
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Facilities Planning, Construction, and Management Office of Financial Management Procurement Services 555 West 57 th Street 16 th Floor New York, NY 10019 Tel: 646-664-2700 Addendum No. 2 February 19,
Social Procurement Policy
Purpose and Policy Statement Social Procurement Policy To embed supply chain diversity and workforce development initiatives within the City's Procurement Processes to drive inclusive economic growth.