Supplier Self-Service (SUS) SUS E-Invoicing Briefing

Size: px

Start display at page:

Download "Supplier Self-Service (SUS) SUS E-Invoicing Briefing"

Sharleen West
6 years ago
Views:

1 Supplier Self-Service (SUS) SUS E-Invoicing Briefing

2 Processing SUS Invoice User / Cost Center New PO Perform Goods Receipt / Service Entry Procurement Operations Purchaser Approve / Decline Supplier s Purchase Order Response (POR) Approve POR? No Yes Receive notification of new PO in SUS Portal Confirm / Reject Purchase Order Deliver Goods / Services Check Goods Receipt done by TM End Supplier Logon to SUS Portal ( Receive & review TM Purchase Order Request Create Invoice in SUS Run Payment Status Report No Finance HQ / Finance Regional Office Parked Invoice Process Parked Invoice Post Invoice? Yes Run Payment

3 Processing SUS Invoice Finance HQ / Finance Regional Office Supplier Procurement Operations Purchaser User / Cost Center

4 Notification to suppliers

5 Processing SUS Invoice Finance HQ / Finance Regional Office Supplier Procurement Operations Purchaser User / Cost Center

18 Processing SUS Invoice Finance HQ / Finance Regional Office Supplier Procurement Operations Purchaser User / Cost Center

22 Processing SUS Invoice Finance HQ / Finance Regional Office Supplier Procurement Operations Purchaser User / Cost Center

32 Processing SUS Invoice Finance HQ / Finance Regional Office Supplier Procurement Operations Purchaser User / Cost Center

33 Processing SUS Invoice Finance HQ / Finance Regional Office Supplier Procurement Operations Purchaser User / Cost Center

34 Processing SUS Invoice Finance HQ / Finance Regional Office Supplier Procurement Operations Purchaser User / Cost Center

35 Processing SUS Invoice Finance HQ / Finance Regional Office Supplier Procurement Operations Purchaser User / Cost Center

36 Processing SUS Invoice Finance HQ / Finance Regional Office Supplier Procurement Operations Purchaser User / Cost Center

41 PO / GR Status The PO / GR status in SUS Portal will be displayed by priority for supplier action: 1. Held by Customer-PO status other than 'Ordered' -create invoice screen not available 2. Cancelled by Customer- All PO items deleted - create invoice screen not available 3. Credit Memo Required-when IR quantity more than GR quantity 4. Partial Invoice- remaining GR balance available to be invoiced by suppliers 5. Can be Invoiced-GR available to be invoiced by suppliers 6. No GR-GR has yet to be performed in ERP6 and invoice cannot be created 7. Fully Invoiced-PO has been fully invoiced PO with Purchase Order Response (POR) rejected will not be able to proceed with invoice creation.

42 Processing SUS Invoice Finance HQ / Finance Regional Office Supplier Procurement Operations Purchaser User / Cost Center

43 SUS Invoice Supplier Role: SUS suppliers will be creating invoices for Purchase Orders dated 1 st March 2011 (Go-Live date) via the SUS Portal. Suppliers are required to scan and add attachments during invoice creation (mandatory). 1. Supplier Invoice 2. Delivery Order 3. Certificate Of Acceptance 4. Procurement Checklist Form Suppliers have the option to Saveand Deletea SUS Invoice. Suppliers may enter Factoring / Payee information where applicable. Suppliers may enter Notes to TM FSSO during Invoice creation. A SUS Invoice submitted to TM FSSO will have a status of Submittedin the SUS Portal. Upon processing by TM FSSO, the status will change to Posted.

65 Terms Of Payment V0XX Non Progressive Payment EAXX or EBXX Equipment Progressive Payment SAXX or SBXX Service Progressive Payment

71 Document Name: Supplier reference for Invoice document. May refer to Project / Tracking No (maximum 40 characters)

73 Supplier Invoice Number: Supplier hardcopy invoice number must be the same as invoice uploaded

75 Supplier Invoice Date: Supplier hardcopy invoice date must be the same as invoice uploaded

79 Total Invoice Amount Make sure the Net Invoice amount is correct and same as Supplier Invoice

100

101

102

103

104

105

106

107

108

109

110

111

112

113 Invoice & Credit Memo Status The Invoice & Credit Memo status in SUS Portal: 1. Submitted Invoice which have been submitted to TM Finance SSO and is being processed. 2. Saved Invoice which have been saved locally in SUS Portal and have yet to be submitted to TM Finance SSO. Saved invoices may be deleted by suppliers. 3. Posted Invoice which have been processed by TM Finance SSO and is ready for payment. 4. Cancelled by Customer Invoice which have been rejected / cancelled by TM Finance SSO and requires further processing by supplier. Suppliers will be able to view the reasons for rejection / cancellation in the SUS Portal.

114

115

116

117

118

119

120

121

122

123

124

125

126 Processing SUS Invoice Finance HQ / Finance Regional Office Supplier Procurement Operations Purchaser User / Cost Center

127 Processing SUS Invoice Finance HQ / Finance Regional Office Supplier Procurement Operations Purchaser User / Cost Center

128 Processing SUS Invoice Finance HQ / Finance Regional Office Supplier Procurement Operations Purchaser User / Cost Center

129

130

131

132

133

134

135

136

137

138 Processing SUS Invoice Finance HQ / Finance Regional Office Supplier Procurement Operations Purchaser User / Cost Center

139 Processing SUS Invoice Finance HQ / Finance Regional Office Supplier Procurement Operations Purchaser User / Cost Center

140 Processing SUS Invoice Finance HQ / Finance Regional Office Supplier Procurement Operations Purchaser User / Cost Center

141

142

143

144

145

146

147

148

149 Web: Phone: Address: SRM Helpdesk, Telekom Malaysia Berhad 3rd Floor TM Annexe 2, No.1 Jalan Pantai Jaya Off Jalan Pantai Baru, Kuala Lumpur Office Hour: Monday Friday 9.00 am 5.00pm

150

SYSTEM OVERVIEW FOR SUPPLIER SELF-SERVICE (SUS)

SYSTEM OVERVIEW FOR SUPPLIER SELF-SERVICE (SUS) PURCHASE ORDER RESPONSE (POR) Processing Purchase Order Response (POR) in SUS USER New PO Receive e-mail notification of new POs in SUS Portal Logon to SUS