National 5 Administration and IT

Transcription

1 National 5 Administration and IT IT Solutions for Administrators Use spreadsheet applications or emerging equivalent technologies Spreadsheet Task Booklet

2 Skills, knowledge and understanding from this booklet: Creating, editing and applying advanced functions and formulae to a workbook: Formatting: Text alignment Different fonts, styles, sizes Currency, date, number to specified decimal places, percentages Borders and shading Functions and formulae: Basic arithmetical formulae Printing worksheets and extracts of worksheets: Showing value view Showing formulae view With and without gridlines With and without row an column headings In portrait and landscape orientation With headers and footers Fit on one page Use spreadsheet applications or emerging equivalent technologies Spreadsheet Booklet 2

3 SETTING THE SCENE Pampered Pooches Boarding Kennels You are employed as a part-time Administrative Assistant at Pampered Pooches Boarding Kennels, which is based in Bridge of Earn, Perthshire. The business has been operating since 2011 and has accommodation for a maximum of 14 dogs. The owner s name is Joyce Matthews. Use spreadsheet applications or emerging equivalent technologies Spreadsheet Booklet 3

4 Task 1a Joyce wishes to analyse her weekly running costs. Load the file which has been prepared for you called RUNNINGCOSTS. Complete it using the following information. Working Hours: Joyce 35 hours + 5 hours overtime Parveen 20 hours + 1 hour overtime Mike 10 hours + 3 hours overtime Grade A staff members are paid an hour Grade B staff members are paid 9.75 an hour Overtime is paid at double time. Wage rates and overtime should be shown as absolute references! Calculate the estimated weekly utilities costs based on last year s totals: Electricity 7,500 Telephone 1,356 Daily feed cost: 3 50 for a small dog 5 00 for a medium dog 6 50 for a large dog Use spreadsheet applications or emerging equivalent technologies Spreadsheet Booklet 4

5 Copy over the RUNNING COSTS spreadsheet file. Complete the task. Save the spreadsheet as WEEKCOSTowninitials. Print one copy of WEEKCOSTowninitials in landscape showing formulae (with gridlines and row and column headings). Print one copy of WEEKCOSTowninitials showing figures (excluding gridlines and row and column headings). Use spreadsheet applications or emerging equivalent technologies Spreadsheet Booklet 5

6 Task 1b Update the weekly running costs spreadsheet as necessary: Animal feed costs have increased by 1 for all breeds. Joyce has had to cut overtime rates due to the current economic climate overtime will now be paid at time and a half. Our electricity supplier is offering us a 5% discount for paying by direct debit. Move the utilities Yearly Cost information to column D. Insert the column heading Discounted Yearly Cost into cell E10. Calculate the discounted yearly electricity cost. Use an absolute reference for this calculation. To make the spreadsheet clearer to read, can you make the following changes: Highlight the Staff Wages, Utilities, Animal Feed and Total Weekly Costs headings. Shade the rows between the Staff Wages, Utilities, Animal Feed and Total Weekly Cost sections. Border and italicise the cell which shows Total Weekly Cost. Complete the task. Save the spreadsheet as WEEKCOST2owninitials. Print on one page. Print one copy of WEEKCOST2owninitials in landscape showing formulae (with gridlines and row and column headings). Print one copy of WEEKCOST2owninitials showing figures (excluding gridlines and row and column headings). Use spreadsheet applications or emerging equivalent technologies Spreadsheet Booklet 6

7 SETTING THE SCENE Engage You are employed as an Administrative Assistant at Engage a youth community centre based in Dundee. Engage is run by a team of 4 permanent employees (yourself included) and a team of volunteers. The Centre Manager is Emily Fraser your Line Manager. Use spreadsheet applications or emerging equivalent technologies Spreadsheet Booklet 7

8 Task 2a A spreadsheet is required to calculate staff costs for the residential weekend to Green Acres Outdoor Education Centre. Staff will be staying for 2 nights and will have meals on both days. I ve started work on the costings could you please prepare a spreadsheet using only the following column headings and the information given below. Staff Reference Staff Name Meals Accommodation Total Cost No (inc VAT) Helen Davison Ravinder Kaur Josh Anderson Claire has provided the following cost information: Meals per day Accommodation Twin Room per person per night Green Acres charge a single room supplement of per room per night. Helen and Ravinder will share a twin room. Use absolute references for meal, accommodation, supplement and VAT. Calculate VAT at 20%. Complete the task. Save the spreadsheet as RESCOSTowninitials. Print one copy of RESCOSTowninitials in landscape showing formulae (show gridlines, row and column headings). Print one copy of RESCOSTowninitials in landscape showing figures (excluding gridlines and row and column headings). Use spreadsheet applications or emerging equivalent technologies Spreadsheet Booklet 8

9 Task 2b Additional data concerning staff members costs for the residential weekend is now available please update the costing spreadsheet as necessary. Josh Anderson cannot attend Patrick McIntyre will now accompany the group. Green Acres have notified us of the following changes to meal and accommodation costs: The single room supplement is now per night Accommodation Twin Room per person per night Meals Make the following changes: The spreadsheet should be sorted in ascending order of staff reference number. Increase the size of all headings. Calculate the Total Cost of the weekend. Label this cell as Sub Total. A row should be added below this to calculate incidental expenses each staff member is entitled to 10 for each full day of the visit. Use an absolute reference for this calculation. Label this cell. A further row should be added to calculate the overall total cost of the visit. Label, embolden and border this cell. Insert Residential Weekend Updated Figures in the footer. Complete the task. Save the spreadsheet as RESCOST2owninitials. Print one copy of RESCOST2owninitials in landscape showing formulae (show gridlines, row and column headings). Print one copy of RESCOST2owninitials in landscape showing figures (excluding gridlines and row and column headings). Use spreadsheet applications or emerging equivalent technologies Spreadsheet Booklet 9

10 SETTING THE SCENE REPOSE Repose is a restaurant which has been taken over by 2 friends of yours Sarah and Steven Alexander. They have asked you to use your administration skills to help them run the business effectively and efficiently. Use spreadsheet applications or emerging equivalent technologies Spreadsheet Booklet 10

11 Task 3a Steven has asked you to prepare a spreadsheet of costs for the party on 14 May. Forty guests will be attending. Load the file which has been prepared for you called PARTYCOST. Complete it using the following information. The number of staff on duty for the night and their hourly wage rates are as follows. The 2 chefs are each working for 4 hours (3 hours basic and one hour overtime). The kitchen staff are each working 4 hours (3 hours basic and one hour overtime). The waiting staff are each working 3 hours (2 hours basic and one hour overtime). The wage rates for all staff and the overtime rate should be shown on the spreadsheet. The overtime rate (time and a half) should be shown as an absolute reference with one decimal place. Use spreadsheet applications or emerging equivalent technologies Spreadsheet Booklet 11

12 Food Costs The average cost for each meal is Overheads An overhead charge of 3.47 per person has also to be included in the spreadsheet. Miscellaneous A charge of 15 for printing the menus, 25 for balloons and streamers and for table flowers should included in the spreadsheet. OPERATOR Replace the 2 headings OCCASION and DATE with the following 2 new headings PRIVATE BIRTHDAY PARTY MAY 2011 CONTACT MR ROY MACLEAN, INSHES WAY, INVERNESS Copy over the PARTYCOST spreadsheet file from the server. Complete the task. Save the spreadsheet as PARTYCOSTowninitials. Print one copy of PARTYCOSTowninitials showing formulae (with show gridlines, row and column headings). Print one copy of PARTYCOSTowninitials showing figures (excluding gridlines and row and column headings). Use spreadsheet applications or emerging equivalent technologies Spreadsheet Booklet 12

13 Task 3b Some changes have to be made to the spreadsheet prepared earlier. Make the changes as below. The overtime rates for all staff have changed to double time The basic hourly rate for the Chefs have increased to and for the Kitchen and Waiting Staff to 7 95 Delete the item Printing Menus Reduce the cost of the flowers to 32 and the balloons and streamers to 10 An error was made in the overhead charge it should read 3 07 Change the label EVENT COST to COST. Underneath this label insert another COST AFTER DISCOUNT. Sarah and Steven have decided to give Mr MacLean a discount of 12 5% which should be shown on the spreadsheet. Insert a formula to calculate the Cost after Discount. Border and shade this ell. Change the final column of this spreadsheet to italics and embolden. Complete the task. Save the spreadsheet as PARTYCOST2owninitials. Print one copy of PARTYCOST2owninitials in landscape showing figures (excluding gridlines and row and column headings). Print one copy of PARTYCOST2owninitials in landscape showing formulae (show gridlines, row and column headings). Use spreadsheet applications or emerging equivalent technologies Spreadsheet Booklet 13

14 SETTING THE SCENE GoSport plc GoSport plc is a company which sells sportswear. You work as an assistant in the Administrative Support Department of Head Office and have been given several tasks to complete. Use spreadsheet applications or emerging equivalent technologies Spreadsheet Booklet 14

15 Task 4a The Finance Manager has asked you to prepare a spreadsheet of projected income from sales. The spreadsheet will show the effect on income of a reduction in prices and is based on sales of selected stock. Open the spreadsheet saved as PROINC. The shop managers have provided the following sales information required to complete the spreadsheet. Use spreadsheet applications or emerging equivalent technologies Spreadsheet Booklet 15

16 Copy over the PROINC spreadsheet file from the server. Complete the task. Save the spreadsheet as PROINCowninitials. Print one copy of PROINCowninitials in landscape showing formulae (show gridlines, row and column headings). Print one copy of PROINCowninitials in landscape showing figures (excluding gridlines and row and column headings). Use spreadsheet applications or emerging equivalent technologies Spreadsheet Booklet 16

17 Task 4b It has been decided to add some more items to the spreadsheet you prepared earlier. Recall the spreadsheet PROINCowninitials and include the following items. These should appear between the RUNNING SHORTS and TRAINERS sections. The Inverness and Perth branches are withdrawing from the sale. Remove their details. The sales figures are as follows. The discount rate of the original items should be changed to 20%. Complete the task. Save the spreadsheet as PROINC2owninitials. Print one copy of PROINC2owninitials in landscape showing formulae (show gridlines, row and column headings). Print one copy of PROINC2owninitials in landscape showing figures (excluding gridlines and row and column headings). Use spreadsheet applications or emerging equivalent technologies Spreadsheet Booklet 17