Salary Increase Program FY18
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1 Salary Increase Program FY18 April 19, 2017
2 Parameters Funded by School/ Center s administrative budget Faculty Increase Guidelines Minimum academic salary for assistant professors will be $69,000 Aggregated merit increase pool may not exceed 3.0% with a range of 1% to 5% Some Schools and Centers have financial constraints that can only support budget growth of less than 3.0% Complete Faculty Compensation package information must be updated no later than August 31, 2017 for FY18 compensation 2
3 Parameters (continued) Staff Salary Increase Guidelines Aggregate salary increase pool is 3.0% with a range of zero to 5.0% Some Schools and Centers may have financial constraints that affect salary increases that can be awarded; these will result in a merit increase pool of less than 3.0%. This will be communicated separately by each School/Center administration 3
4 Performance-Based Increases Staff salary increases are based on performance Performance & Development plan Must be completed for all staff Performance appraisal system Documents performance and contributions Establishes goals Performance rating should correlate to performance If performance is unacceptable, no increase will be awarded Performance appraisals should be submitted by 6/1/2017 4
5 Program Eligibility Exempt and non-exempt staff are eligible if: Employed on/before February 28, 2017 Regular full-time, part-time, phased retirement, or limited service Not eligible Student workers, interns, residents Occasional and temporary workers Staff on unpaid leaves of absence Staff on LTD (long term disability) Collective bargaining units Acting Rates 5
6 Program Eligibility (continued) Staff with salaries above the salary grade maximum may receive either Lump sum payment Increase to base Current University staff who posted into new positions are eligible for July 1 st merit unless included in original salary offer 6
7 Program Eligibility (continued) Staff on Paid Medical Leave Will be considered for a merit increase Staff on Unpaid Medical Leave Will be considered for merit increase upon return to work Staff on Workers Compensation Are not eligible while receiving pay through Workers Compensation 7
8 Salary Pool May not exceed 3.0% May average less if School/Center established lower percentage merit pool As in prior years, there will not be no bonuses Range is zero to 5.0% Separate pool to fund off-cycle reclassifications and salary adjustments continues in FY18.75% for FY 18 This pool cannot be combined with the merit increase pool 8
9 Processing Schools and Centers use either of the following: PennWorks Role Export Generate reports in Excel Use Excel worksheets to model pay changes and get approvals OR PennWorks Modeling Web-based tool used to model, approve, process salary increases for eligible employee roles 9
10 Processing Role Rapid Entry Export Users Allows update to salary and distribution information Modeling Users Approved annual salary updated automatically from Modeling Allows update to distribution information 10
11 Important Dates April 17 th Available: Role and Faculty Compensation Export Role and Faculty Compensation Rapid Entry Modeling Modules June 2 nd Modeling closes June 7 th Role Rapid Entry Closes 11
12 Important Dates (continued) June 8 th June 30 th Exempt Employees Changes to SIP can only be made by HR Compensation Roles/Distributions moved from SIP to PennWorks the evening of June 30 th June 8 th July 3 rd Non-exempt Employees Changes to SIP can only be made by HR Compensation Roles/Distributions moved from SIP to PennWorks the evening of July 3 rd 12
13 June 30 th Important Dates (continued) Signed copy of reports detailing merit increases due to HR Compensation for schools and center who used Export July 14 th First pay reflecting FY18 merit increase for Non-exempt/ weekly-paid staff July 31st First pay reflecting FY18 merit increase for Exempt/ monthly- paid faculty and staff 13
14 Distribution Dates Monthly-Paid (Exempt) Stop Date FY17: 6/30/2017 Start Date FY18: 7/1/2017 Stop Date FY18: 6/30/2018 Weekly-Paid (Non-Exempt) Stop Date FY17: 7/2/2017 Start Date FY18: 7/3/2017 Stop Date FY18: 7/1/
15 Salary Ranges/Notifications Salary Ranges were increased effective April 1, 2017 All staff salaries must be at or above the minimum of their respective grades as of April 1 st New ranges can be viewed at Do not notify individuals of their increases until you receive final approval from the senior administrator of each school or center 15
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