Service Access Review Guide Banner Finance Updated June 2018

Transcription

1 Service Access Review Guide Banner Finance Updated June 2018 This is an overview of the information contained in the Logical Access Super Report. The report is sorted by org within the executive level, with the employees name, username, Banner ID, job title, employment status, hire date, terminate date (if applicable), and Org (department number and name) displayed. We have also identified where this access is requested on the IT Service Request University Security Access Request form. The following columns appear on the report from left to right: Banner Class Classes are groups of related Banner forms that the user may access. There may be one or many forms in each class. Classes ending with _M indicate update (Modify) capabilities on those forms. Classes ending with _Q allow only view (Query) access on those forms. Banner Classes at SLU are segregated as follows: Class Name Begins With Associated Banner Module Notes SLU_AL Advancement Security Officer - Will Curran (will.curran@slu.edu) SLU_AR Accounts Receivable Security Officer Ellen Weis (ellen.weis@slu.edu) SLU_FA Student Financial Services Security Officer Ellen Weis (ellen.weis@slu.edu) SLU_FI Finance Security Officer - Lisa Zoia (lisa.zoia@slu.edu SLU_GEN General See ITS SLU_HR Human Resources Security Officer Kristy Runge (kristy.runge@slu.edu) SLU_PC Position Control (HR) Security Officer Kristy Runge (kristy.runge@slu.edu) SLU_ST Student Security Officer Ellen Weis (ellen.weis) / Rafael Quiroz (rafael.quiroz@slu.edu) See Appendix for a detailed list of Finance classes and descriptions Commonly assigned Finance classes are as follows: SLU_FI_BASIC_NEEDS various query screens that invoke fund/org security SLU_GEN_BASIC_NEEDS required for INB icon to display on myslu Tools tab SLU_FI_BASIC_NEEDS_Query for users who do not have query authority SLU_FI_BILLIKEN_BUY required for Billiken Buy icon to display on myslu Tools tab 1

2 Banner Direct Object Users may have access to a specific Banner form or process that is not included in a Class (See Appendix for some common forms): INB access is requested as follows via the IT Service Request University Security Access Request form: WebFocus Role/Domain The level of access and Dashboard domains that a user may access: Domains: Level of Access: o User Run reports written by others; access to WebFocus Library to retrieve report results. Finance Domains o Finance Budget Development - Financial reports including the travel/trip ID reports and encumbrance summary; annual budget process reports. o Finance Development Domain Reports used by B&F o Medical Center Finance Reports used by MC Finance Office o Finance Sponsored Programs Reports used by Sponsored Programs WebFocus Dasbhoard access is requested as follows via the IT Service Request University Security Access Request form: 2

3 Workflow Name Generally not used by Finance. Axiom Group Desc Not used by Finance. Xtender Description Access to the Banner companion document imaging system. Xtender Group Xtender Application Access Description Finance General B-F-DOCS (Finance) View Invoice, Transaction Correction Documents Finance Lead B-F-DOCS (Finance) View, Scan and Index Invoices B-F-ID Finance Lead B-F-ID (Finance) View, Scan and index W-9 info SLU-B-F-FUND B&F LEADER SLU-B-F-Funds (Finance) View, Scan and Index Fund Documentation SLU-B-F-FUND B&F VIEW SLU-B-F-Funds (Finance) View Fund Documentation Finance Add Documents B-F-DOCS (Finance) View, Scan and Index Transaction Correction Documentation; no delete Xtender access is requested as follows via the IT Service Request University Security Access Request form: Finance FOBPROF Information Indicates specific security and functions granted to finance users. Finance Security (FOBPROF) Identifiers Self Service Finance User may access Banner Finance Self Service menu (Operating Ledger Query, Encumbrance Query, Fund Balance Query, View Document, Approve Documents) 3

4 Master Fund Users who have access to all fund numbers at the University. Access is Query, Posting, or Both (Query and Posting). Master Orgn Users who have access to all orgs at the University. Access is Query, Posting, or Both (Query and Posting). Self-Service Budget Users who may access Banner Finance Self Service Budget Development to enter and view data associated with the annual budget process. * Self Service Budget access is requested as follows via the IT Service Request University Security Access Request form: Users granted update and view access are able to enter data into the Finance Budget Development worksheet in the Banner Self Service Budget Management tab. These users will also be granted access to the Budget Development reports in the WebFocus Dashboard (FBRxxx reports) and Cognos (BUSFBxxx reports). Users granted View Only Access are not able to edit or view data in the Finance Budget Development worksheet in the Banner Self Service Budget Management tab. These users are granted access to the Budget Development reports in the WebFocus Dashboard (FBRxxx) and Cognos (BUSFBxxx). Self-Service Role Additional roles may be granted to a user to access Banner Self Service in different areas: Role Banner Description Module eseeido Finance Initiate requests to University Service departments and other interdepartmental transactions; query eseeido documents; approve eseeido documents (if applicable) eseedpv Finance Initiate requests for disbursement of funds to external providers UMGTOOLS Finance Enter and view projection data associated with SLUCare funds. Access to these screens requires approval by the Medical Center Finance Office. 4

5 eseeupload Finance Upload accounts payable transactions into eseepay program (for feeding to Banner Finance) NOT USED AT THIS TIME eseebatch Finance Process PMO refunds and volunteer subject payments Self Service access is requested as follows via the IT Service Request University Security Access Request form: Finance Fund/Org Access Fund/Organization Security - Query (Q), Posting (P), or Both (B) Fund Access Fund numbers that the user may access (if user does not have master fund access). Org Access Orgs that the user may access. Finance fund/org access access is requested as follows via the IT Service Request University Security Access Request form: 5

6 SIBINST Faculty/SIBINST Advisor Banner Student access. Not used by Finance. HR Orgs Shows what Departmental Organizations the user has access to. Not used by Finance. APPWORX Roles (Automic) application automation and scheduling product for University data. Based on their roles, users have access to data in the following groups: Appworx Group Name Finance_AP_User (Accounts Payable) Finance_FS_User (Financial Services) Finance_JE_User (Journal Entry Uploads) Finance_PS_User (Posting) Finance_SP_GRANT_ACCOUNTANT (OSPA) Finance Appworx/Automic access is requested as follows via the IT Service Request University Security Access Request form: Cognos Users are assigned to access groups (does not appear on super report at this time) Group Finance Business Managers Finance Labor Distribution Finance Budget Development Finance B&F Staff Finance Sponsored Programs Finance Medical Center Finance Operations Finance KPMG/PwC Auditors Folder Access Fiscal Management folder Labor Distribution folder Budget Development Folder and Fiscal Management folders Finance Administration folder (excludes Medical Center Finance and Sponsored Programs folders) Sponsored Programs folder and Operations folder Medical Center Finance folder Operations folder Finance Administration folder (excludes Medical Center Finance and Sponsored Programs folders); Fiscal Management folder 6

7 Cognos access is requested as follows via the IT Service Request University Security Access Request form: 7

8 Appendix A Banner Class Descriptions Banner Class Name Description BAN_FINANCE_C SLU_FI_ACCOUNT_TEMP_TMISC_CREV SLU_FI_ACCT_BANK_RECON SLU_FI_ACCT_CRT_NEW_FUND SLU_FI_ACCT_CRT_NEW_GRNT_FUND SLU_FI_ACCT_CRT_NW_GRT_FND_AGC SLU_FI_ACCT_DLT_JRNL_ENTRY SLU_FI_ACCT_ENTR_JRNL_VCHR SLU_FI_ACCT_GL_QUERY SLU_FI_ACCT_IDO_TRNS_COR_RLTM SLU_FI_ACCT_QUERY_FTVFUND SLU_FI_ACCT_QUERY_FUND SLU_FI_ACCT_QUICKFLOW SLU_FI_ADITS_VIEW_ONLY SLU_FI_BASIC_NEEDS SLU_FI_BASIC_NEEDS_QUERY SLU_FI_BURSR_CSHR_USER SLU_FI_BILLIKEN_BUY SLU_FI_BURSR_CSHRNG_SPR_USR SLU_FI_DISB_AP_TRVL_QUERY SLU_FI_DISB_BANK_RULE_CD SLU_FI_DISB_CHK_CANCEL SLU_FI_DISB_CHK_PROC SLU_FI_DISB_CRT_GEN_ENCUMB SLU_FI_DISB_DESIGN_CONST_QUERY SLU_FI_DISB_DIR_DEPOSIT SLU_FI_DISB_DISC_MAINT SLU_FI_DISB_ENCUMBRANCES SLU_FI_DISB_GLB_FUND_ACC_INQ SLU_FI_DISB_HSCF_FUND_ACC_INQ SLU_FI_DISB_INV_CANCL SLU_FI_DISB_INV_CREATE Banner Delivered Connect for Finance Cashiering Module (post cash receipts and close batch sessions) Compilation of monthly bank data for reconciliation Create new fund numbers/maintain existing fund number values; view FOAPAL values Create new grant fund numbers (project year fund); maintain existing grant fund Create a new grant fund agency codes; maintain existing agency codes Enter/modify/delete journal voucher transactions; view listing of journal vouchers Enter/modify/delete journal voucher transactions; view encumbrance list; view list of suspended journal vouchers View general ledger (balance sheet) fund activity Enter/modify/delete IDO/Transaction Correction documents; view listing of documents in suspense Query fund number list Query fund and grant maintenance details. Create a quick flow sequence of forms Query fund/org/account lists; query budget phase and operating budget values Query fund/account summaries, transactions, encumbrance details, document history (FOIDOCH), open PO s, and org/account/activity code values View document history (FOIDOCH) form Perform cashiering functions including posting of cash receipts and close of batch sessions Displays Billiken Buy icon on myslu Tools tab Perform cashiering functions; create/maintain detail category, payment type, and charge/payment source codes; maintain cashier roles Query invoice/credit memo transactions, check payment history, vendor history, encumbrance activity, purchase orders by vendor, and requisition transactions Create/maintain bank code rules Process check cancellation Process Accounts Payable check run Create general encumbrance; maintain existing encumbrances Query invoice/credit memos and vendor history (users are Design and Construction employees) Create direct deposit records; maintain existing direct deposit records Create vendor discount codes; maintain existing vendor discount codes Open/close purchase order encumbrances Query check payment history, invoice/credit memo details, fund/account summaries, posted documents, transaction details, purchase orders by vendor, vendor maintenance details Query invoice/credit memos, vendor history, and posted documents (users are MC Finance employees) Process invoice/credit memo cancellation 8

9 Create Accounts Payable invoice; view vendor history and vendor maintenance details SLU_FI_DISB_ONL_CHK SLU_FI_DISB_RECURR_PMT SLU_FI_DISB_REQ_CANCEL SLU_FI_DISB_TREAS_QUERY SLU_FI_DISB_VEND_TYPE_MNT SLU_FI_DISB_VNDR_MNT SLU_FI_DISB_VNDR_MNT_INQ SLU_FI_DISB_MCFIN_FOATEXT SLU_FI_FGRORGH_ORG_HIERARCHY SLU_FI_FI_FABCHKZ SLU_FI_FI_FWPAMEX SLU_FI_FINPLN_BUDGET_MAINT SLU_FI_FINSRV_AMEX_REMIT SLU_FI_FINSRV_CRT_ACTV_CD SLU_FI_FINSRV_CRT_APVL_QUEUE SLU_FI_FINSRV_CRT_FND_ATTR_SET SLU_FI_FINSRV_CRT_NEW_ACCT SLU_FI_FINSRV_CRT_ORGNZTN_CD SLU_FI_FINSRV_CRT_SHP_ADDR SLU_FI_FINSRV_EST_FND_ORG_SEC SLU_FI_FZPPRUN SLU_FI_GRANTS_MCMAHON SLU_FI_PROC_1099_RPT_GEN SLU_FI_PROC_ACCT_CLOSE SLU_FI_PROC_ACCT_DEL_BATCH SLU_FI_PROC_ACCT_RPT_BANK SLU_FI_PROC_ACCT_RPT_GRNT SLU_FI_PROC_ACCT_YR_END_MAIINT SLU_FI_PROC_GENL_AP_RPT_GEN SLU_FI_PROC_OPEN_CLOSE_FY_PRD SLU_FI_PROC_PUR_RPT Process on-line (real time) Accounts Payable checks Create recurring Accounts Payable payments Process a purchase requisition cancellation Query vendor detail history (users are Treasury & Investments employees) Create vendor type codes; maintain existing vendor type codes Create new vendors; maintain existing vendors Query vendor maintenance details Add text to Banner Finance documents, including eseedpv. Generate organization hierarchy report Process zero net check run Create Amex T&E card remittance file Perform budget build/roll processes Create Amex T&E card remittance file Create activity codes; maintain existing activity codes Create approval queue routing and maintenance records; maintain existing records Create fund/account code attributes; maintain existing attribute values Create new account codes; maintain existing account codes Create new org codes; maintain existing org codes Create purchasing ship to addresses; maintain existing ship to addresses Establish Banner Finance user profiles and associated fund/org security; maintenance of same Process Amex travel accounting feed Query grant fund information (user is Chris McMahon in Research Compliance) Run 1099 processes Perform yearend maintenance processes, including roll of remaining budget, encumbrance roll, and closing of general ledger Delete Batch Process (Payroll Director deletes batch feeds from HR that have already posted to Finance) Run posting and diagnostic reports Run financial reports Schedule year end processes for rolling balances forward to new fiscal year Run Accounts Payable reports including invoice aging, vendor history, invoice activity Open/close fiscal periods for processing Run purchasing reports including incomplete document listing, open purchase orders, and vendor volumes. 9

10 SLU_FI_PROC_RPT_SPON_PRG_FND_A SLU_FI_PROC_RPT_SPON_PRG_GAF SLU_FI_PROC_RPT_SPON_PRG_GRNT SLU_FI_PUR_AGRMNT SLU_FI_PUR_ASGN_BUYR_REQ SLU_FI_PUR_ASGN_BUYR_REQ_OPN SLU_FI_PUR_ASGN_MWBE_DES_VNDR SLU_FI_PUR_ASGN_PO_NO_REQS SLU_FI_PUR_CLOSE_PO SLU_FI_PUR_COMM_CODES SLU_FI_PUR_CRT_PO_FROM_REQS SLU_FI_PUR_DISC_UOM_OTH_MNT SLU_FI_PUR_INQUIRY SLU_FI_PUR_PO_PRINT SLU_FI_PUR_POCA_PO_CRT_CAN_CHG SLU_FI_PUR_VNDR_MNT_CREATE SLU_FI_PUR_VNDR_MNT_QUERY SLU_FI_PUR_VNDR_PHONE_FAX_MNT SLU_FI_PUR_FOAIDEN_QUERY SLU_FI_REQ_APPRVL SLU_FI_REQ_FOIDOCH SLU_FI_REQ_QUERY SLU_FI_REQ_UPDATE SLU_FI_SPNPGM_ALL_RES_ACTG_VTB SLU_FI_SPNPGM_ASGN_EVENTS_GRNT SLU_FI_SPNPGM_ASGN_IDC_GRANT SLU_FI_SPNPGM_CRT_GRNT_BDGT SLU_FI_SPNPGM_CRT_IDC_RT_MTD SLU_FI_SPNPGM_CRT_IDC_RT_MTD_B SLU_FI_SPNPGM_INQ_GRNT_MONTR SLU_FI_SPNPGM_AGENCY_MAINT SLU_FI_SPNPGM_BILLING Run fund/account activity report Run grant fund reports including general ledger exception, agency budget, and fund exception Run various grant reports including events, budgets, inception to date, and expenditures Create purchasing agreements; maintenance of same. Assign buyers to requisitions View open requisitions by FOAPAL Perform person/, non-person, entity/name ID searches Assign PO numbers to requisitions Perform PO batch close process Create commodity codes; maintain existing commodity codes Create purchase orders from requisitions; view invoice detail history, purchase requisitions, document history (FOIDOCH) Create buyer codes, discount terms, unit of measure codes, vendor type codes; maintenance of same View purchase requisition details Purchase order form print Process purchase order change orders; open/close purchase order encumbrances Create new vendors; maintain existing vendors View vendor maintenance details Enter/maintain telephone/fax numbers for vendors View address, telephone, biographical, and emergency contact information Approve purchase requisitions View document history (FOIDOCH) View purchase requisition details Create purchase requisitions; view open requisitions by FOAPAL View various research accounting codes, including billing exclusion, billing format, institution/sponsor account, and sponsor account Create grant events assignments, event actions, event groups, and event codes; maintenance of same View various indirect cost related codes Enter grant fund budget View indirect cost rate history; create indirect cost rate codes and maintenance of same Create basis definition codes, indirect cost charge codes, and indirect cost distribution; maintenance of same Query various grant activity, including inception to date, events, budget totals Create agencies in the Grants/Research Accounting module. Create basis codes, exclusion codes, billing formats, report formats, and billing and reporting events in the Grants/Research Accounting module. 10

11 SLU_FI_SPNPGM_BILL_PMTS SLU_FI_SPNPGM_BILL_PROCESSES SLU_FI_SPNPGM_BILL_QUERY SLU_FI_SPNPGM_DEFERD_GRNT_PROC SLU_FI_SPNPGM_FRRBILL SLU_FI_SPNPGM_FRRBEXC SLU_FI_SPNPGM_FWRBILL SLU_FI_STDNT_ACCTS_QUERY SLU_FI_TERMINATED SLU_FI_WF SLU_FINANCE_QUERY_C SLU_GEN_BASIC_NEEDS Process payments, assign events, and maintain unbilled status in the Grants/Research Accounting module. Run billing processes and reports in the Grants/Research Accounting module. Query access to various forms in the Grants/Research Accounting module. Run deferred grant process. Run billing process in the Grants/Research Accounting module. Run grant billing exception report. Generate grant billing cover letter. Query vendor detail history (users are Students Accounts employees) No access - Identifier that Finance INB access is removed. Query all Banner Finance forms (Information Systems Administrator) Everyone needs this for signing into INB 11

12 Appendix B Select Banner Direct Object Descriptions Banner Direct Access Description FORMFUSION_SERVER Process Accounts Payable checks/direct deposit notices/positive pay files, process payroll checks and positive pay file, and print purchase orders (based on user s access) FORMFUSION_ARCHIVER FPACORD Print purchase order change documents EVICHECK_USER Print Accounts Payable/payroll checks (based on access rights) EVICHECK_ADMIN Set up users to run processes in Intellicheck FOMPROF Banner Finance User Profile Maintenance FOASYSC System Control Maintenance 12