DEFENSE LOGISTICS AGENCY HEADQUARTERS 8725 JOHN J. KINGMAN ROAD FORT BELVOIR, VIRGINIA

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1 DEFENSE LOGISTICS AGENCY HEADQUARTERS 8725 JOHN J. KINGMAN ROAD FORT BELVOIR, VIRGINIA December 7, 2017 MEMORANDUM FOR SUPPLY AND SUPPLY DISCREPANCY REPORT (SDR) PROCESS REVIEW COMMITTEE (PRC) MEMBERS SUBJECT Proposed Defense Logistics Management Standards (DLMS) Change (PDC) 1276 Realignment of Army Total Package Fielding (TPF) Inventory at DLA Distribution Locations and Associated Supply Discrepancy Report (SDR) Routing (SDR/MILSTRAP/Supply) We are forwarding the attached proposed change to DLM , Defense Logistics Management Standards, for evaluation and submission of a single coordinated DOD Component position. It is the responsibility of the Component SDR and Supply PRC representatives to ensure full coordination of the proposal within their Component. Request you review the attached proposed change and provide your comments/concurrence to the Enterprise Business Standards Office not later than 30 days from the date of this memorandum. If you non-concur, please provide an alternate method to meet the requirement being addressed. Addressees may direct questions to Ms. Mary Jane Johnson, Mr. Rafael Gonzalez, Mr. Ben Breen, or Ms. Ellen Hilert at DLMSSDR@dla.mil or DLMSSupply@dla.mil. All others must contact their Component designated Supply PRC representative or SDR PRC representative available at: Attachment As stated HEIDI M. DAVEREDE Program Manager Enterprise Business Standards Office cc: ODASD (SCI)

2 Attachment to PDC 1276 Realignment of Army Total Package Fielding (TPF) Inventory at DLA Distribution Locations and Associated Supply Discrepancy Report (SDR) Routing 1. ORIGINATING SERVICE/AGENCY AND POC INFORMATION: a. Technical POC: James Weiner, DLA Logistics Operations, (717) b. Functional POC: Yolanda K. Johnson, Army Executive Agent, (586) , 2. FUNCTIONAL AREA: a. Primary/Secondary Functional Area: Inventory Accountability b. Primary/Secondary Functional Process: Supply Discrepancy Reporting 3. REFERENCES: a. Department of the Army Pamphlet , Instructions for Type Classification Materiel Release, Fielding And Transfer, dated 1 July 2014 b. DLM , DLMS, Volume 2, Supply, Chapter 17, Supply Discrepancy Reporting, C Army Managed Items (AMI) and Non-Army Managed Items (NAMI) Shipments. 4. REQUESTED CHANGE(S): a. Brief Overview of Change: This change documents ownership and routing changes pertaining to Army Life Cycle Management Command/Program Manager (LCMC/PM) and LCMC/Army Working Capital (AWCF) materiel stored in DLA Distribution Centers in support of Army TPF. The use of the appropriate owner RIC assigned to the LCMC PM or the LCMC/AWCF materiel at DLA locations provides the ability to separately report this inventory and eliminates current use of pseudo (unregistered) routing identifier codes (RICs) for owner identification and transaction exchange. This change supports the Army/DLA coordinated agreement to synchronize inventory between DLA DSS and Army LMP during FY18. b. Background: (1) TPF is Army s standard materiel fielding process designed to provide Army materiel to using units as a coordinated package of end items, support items, and technical documentation. The Department of the Army Pamphlet (Reference 3.a.) describes this process. Page 1

3 (2) Currently, DLA and Army PMs use a group of pseudo RICs (meaning codes not registered within the DOD Activity Address Directory (DODAAD) or Army Logistics Support Activity (LOGSA)) to represent the materiel owner for transaction routing and for inventory records in DSS. The outcome has caused inventories between DLA and Army to be out of balance. SDR transactions fail to process via Defense Automatic Addressing System (DAAS)/DOD WebSDR causing additional workload to manually communicate discrepancies and coordinate resolution. DLA and Army need to correct and synchronize inventory balances to comply with materiel accountability existence and completion (E&C) requirements under Financial Improvement and Audit Readiness (FIAR). DLA and the Army originally developed, discussed, and evaluated three courses of action. During the Synchronization Workshop at DLA Distribution, New Cumberland, Pennsylvania, May 3-5, 2017, the Army Materiel Command (AMC) aligned existing LCMC/PM TPF stockowner RICs with valid RICs/communications routing identifiers (COMMRIs), to separate LCMC/PM from AWCF inventory. The participants selected the COA for realignment using appropriate RICs over other approaches for inventory reconciliation based upon ownership/purpose (O/P) code and project code. Each pseudo TPF RIC has a unique project code; however, project codes would not work for alignment because DSS does not support use of project codes in inventory transactions at this time. (Although DSS will not use project codes in DLMS 947I inventory transactions (legacy DICs D8/D9/DAC/DAD functionality), the risk to proper alignment is minimal as the receipt includes the PM project code. Also, most PM s do not field the same national stock numbers (NSNs), thus allowing the gains/losses to be attributed to the proper PM in LMP.) c. Requested Change in Detail: (1) DLA and Army will transition all materiel stored at DLA Distribution Centers under a pseudo TPF RIC into a valid Army RIC. DLA Distribution will prepare DLMS 947I Inventory Adjustment (Gain and Loss) transactions to realign Army inventory under the proper owner account per agreement with the Army. Staffing Note: This is a nonstandard use of inventory adjustment transactions for this change only, and Army and DLA must not perpetuate it for other uses. The DLMS/MILSTRAP standard approach for ownership change, such as changing from one owner RIC to a different owner RIC, requires that the Components process appropriate issue and receipt transactions to make the necessary accounting actions. RICs: (a) DLA Distribution will realign LCMC stock using the following TPF TPF RIC B82 B83 B84 Organization(s) Aviation and Missile Command (AMCOM) Program Executive Office (PEO) Aviation (AVN) AMCOM PEO Missiles and Space (M&S) Tank-automotive and Armaments Command (TACOM) (Rock Island) Page 2

4 TPF RIC B85 B86 B87 Organization(s) TACOM PEO Ammunition (AMMO), Joint Program Executive Office for Chemical and Biological Defense (JPEO CBD) PEO Combat Support & Combat Service Support (CS&CSS) PEO Ground Combat Systems (GCS), and PEO Soldier Communications-Electronics Command (CECOM PEO) Command, Control, Communication Tactical (C3T) Enterprise Information Systems (EIS) Intelligence, Electronics, Warfare & Sensors (IEWS) TACOM (Natick) (b) Additionally, certain PM materiel is also stored under Army LCMC RIC; this inventory will also transition to TPF RIC as listed above in 4.c.(1).a. DLA will realign stock per agreement with Army. For example, DLA will realign PM-owned inventory stored/reported using RIC B17 to owner RIC B82. LCMC RIC B17 B64 B14 AKZ B16 A12 TPF RIC B82 B83 B84 B85 B86 B87 (2) DAAS will update DOD WebSDR to recognize and process new TPF RICs under Army business rules and transmit SDR transactions directed to the listed TPF RICs to Army LMP. d. Revisions to DLM Manuals: as shown: (1) Revise DLM , Volume 2, Chapter 17, Supply Discrepancy Reporting, C Army Managed Items (AMI) and Non-Army Managed Items (NAMI) Shipments. Initial action will be directed to the source of supply (SoS). Valid Army action activity/source of supply RICs are AKZ, A12, A35, AJ2, AP5, B14, B16, B17, B64, and B69. Additionally, SDRs may be addressed to the Army Program Managers for total package fielding (TPF) using RICs B82, B83, B85, B86, and B87. WebSDR will provide an information copy to the DLA Distribution Center when the SDR identifies a DLA shipping activity. DLA Distribution will use information copies for metrics and correction of inventory records where applicable; DLA Distribution Centers are not authorized to respond to the Page 3

5 submitter via SDR reply. Army users are advised not to submit SDRs to single stock fund (SSF) site RICs or to Army shipping depot RICs via DoD WebSDR. There are currently no WebSDR interfaces to support SSF sites or Army shipping depots. The Army action activity can be determined from the shipping documentation (e.g., the RIC in record position of the DD A), or as part of a NIIN/NSN or Part Number search in WebFLIS. The FLIS source of supply will not apply if the requisition was filled by AJ2. Services ammunition users are advised to send SDRs to B14 for ammunition commodity discrepancies. The Army will coordinate these SDRs with the Army ammunition storage depots that manage Army, Service common, and Service unique ammunition stock. e. Proposed Transaction Flow: Standard transaction flow applies for inventory adjustments for the realignment. Subsequent to realignment, standard transaction flows apply for all applicable logistics transactions to include, but not limited to, receipts, release orders/confirmations, and SDRs. f. Alternatives: None. 5. REASON FOR CHANGE: a. Army inventory stored under pseudo RICs cannot be properly reported between DSS and LMP. b. Discrepancies in PM (Program Manager) materiel are reported under invalid owner RICs causing WebSDR to reject transactions. c. Inventory records held by the DLA accountable storage activity are out of balance with the Army owner records. 6. ADVANTAGES AND DISADVANTAGES: a. Advantages: This change will eliminate DLA and PM use of pseudo (non-registered) RICs and SDR transactions will not fail due to use of pseudo RICs. This change enables FIAR compliance relating to the storage of Army PM owned inventory in DLA warehouses. Once implemented, AWCF inventory and Army General Fund inventory will be clearly identifiable and reconcilable between DSS and LMP. This change will also reduce the need to use reimbursable MIPRs, and enable standard DLA billing practices. DLA and Army will become FIAR compliant for TPF stock. b. Disadvantages: None identified. 7. ASSUMPTIONS USED OR WILL BE USED IN THE CHANGE OR NEW DEVELOPMENT: DLA Distribution will perform all realignment of TPF inventory using inventory adjustment gain and loss transactions, per agreement made between LTG Williams/LTG Pigee/Mr. Godwin in July Subsequent to realignment, standard logistics procedures will apply. The Army and DLA Distribution will coordinate as needed to identify stock numbers and quantity for realignment. Page 4

6 8. ADDITIONAL FUNCTIONAL REQUIREMENTS: a. DSS will use TPF RICs to determine PM owned inventory to ensure DSS correctly charges storage costs. b. LMP will continue to maintain PM owned inventory by O/P code and project code, but the inventory will now carry the TPF RICs as the owner RIC. The Army will change PM owned materiels at non-dla Distribution Centers in LMP to also carry the TPF RIC as the owner RIC. 9. ESTIMATED TIME LINE/IMPLEMENTATION TARGET: DAAS must update WebSDR routing logic based upon this PDC to preclude transaction failure. Estimated date for full realignment of inventory is March ESTIMATED SAVINGS/COST AVOIDANCE ASSOCIATED WITH IMPLEMENTATION OF THIS CHANGE: Not available. 11. IMPACT: a. New DLMS Data Elements: None. b. Changes to DLMS Data Elements: None. c. Automated Information Systems (AIS): Systemic changes are required of the Distribution Standard System to allow for Owner Physical segregation, and for the Army LMP system to associate the TPF RIC to General Fund Inventory and associated PM Ownership under the TPF RIC/Project code receipt and issue transactions. d. Defense Automatic Addressing System (DAAS): The Army has already established the newly assigned TPF RICs in the DoDAAD. DAAS must update WebSDR logic to recognize Army TPF RICs B82, B83, B85, B86, and B87 as associated with LMP for routing of transactions and for record/report display content. e. Non-DLM Series Publications: Update internal operating guides as needed. Page 5